2. APPLICABILITY OF LEAVE RULES
• NON-INDUSTRIAL : GOVERNED BY CCS
(LEAVE RULES) 1972
• INDUSTRIAL : GOVERNED BY GOVT OF
INDIA, MIN OF DEFENCE OM NO.
11(3)/92/D(CIV II) DATED 10 FEB 1993 AS
MODIFIED FROM TIME TO TIME.
4. GENERAL PRINCIPLES
Right to leave [CCS Leave Rule – 7]
Leave cannot be claimed as of right.
When the exigencies of public service so require,
leave of any kind may be refused or revoked by the
authority competent to grant it, but it shall not be
open to that authority to alter the kind of leave due
and applied for except at the written request of the
Government servant.
Earned leave should not ordinarily be denied during
the last ten years of service - Rule 7, GID (2)
5. GENERAL PRINCIPLES
Commutation of one kind of leave into another
[CCS Leave Rule – 10]
At the request of a Government servant, the
authority which granted him leave may commute
(convert) it retrospectively into leave of a different
kind which was due and admissible to him at the
time the leave was granted, but the Government
servant cannot claim such commutation as a matter
of right. However, no such request shall be
considered unless received by such authority, or any
other authority designated in this behalf, within a
period of 30 days of the concerned Government
servant joining his duty on the expiry of the relevant
spell of leave availed of by him.
6. GENERAL PRINCIPLES
Commutation of one kind of leave into another
[CCS Leave Rule – 10]
The commutation of one kind of leave into another
shall be subject to adjustment of leave salary on the
basis of leave finally granted to the Government
servant, that is to say, any amount paid to him in
excess shall be recovered or any arrears due to him
shall be paid.
7. GENERAL PRINCIPLES
Combination of different kinds of leave [CCS
Leave Rule – 11]
Except as otherwise provided in the CCS (Leave)
Rules, 1972, any kind of leave may be granted in
combination with or in continuation of any other kind of
leave. However, Casual Leave which is not recognized
as leave under these rules shall not be combined with
any other kind of leave admissible under these rules.
8. GENERAL PRINCIPLES
Maximum amount of continuous leave [CCS Leave
Rule – 12]
Unless the President, in view of the exceptional
circumstances of the case otherwise determines, no
Government servant shall be granted leave of any kind
for a continuous period exceeding five years.
9. GENERAL PRINCIPLES
Acceptance of service or employment while on
leave [CCS Leave Rule – 13]
Government servant while on leave, other than leave
preparatory to retirement shall ordinarily
be not permitted to take up any other service or
employment. If grant of such permission is considered
desirable in any exceptional case, the Government
servant may have his services transferred temporarily
from his parent office to the office in which he is
permitted to take up service or employment or may be
required to resign his appointment before taking up
any other service or employment.
10. GENERAL PRINCIPLES
Leave not to be granted in certain circumstances
[CCS Leave Rule – 17]
Leave shall not be granted to a Government servant
whom a competent punishing authority has decided to
dismiss, remove or compulsorily retire from
Government service.
Commencement and termination of leave [CCS
Leave Rule – 21]
Except as provided in Rule 22, leave ordinarily begins
on the day on which the transfer of charge is effected
and ends on the day preceding that on which the charge
is resumed.
11. GENERAL PRINCIPLES
Grant of Leave on Medical Grounds [CCS Leave
Rule – 19]
Govt servant (Gazetted or non Gazetted ) who is a
CGHS beneficiary and residing within the limits of
CGHS at the time of illness should produce medical
certificate / fitness certificate from a CGHS doctor.
Govt servant who has opted out of CGHS facilities and
availing medical facilities provided by his/her spouse’s
employer, the medical certificate for availing the
commuted issued by the hospitals/medical
practitioners approved by that employer is allowed
12. GENERAL PRINCIPLES
Grant of Leave on Medical Grounds [CCS Leave
Rule – 19]
Who is not a CGHS beneficiary and CGHS beneficiary
who proceed outside HQ on duty , leave etc should
produce the certificate from AMA.
In the case of hospitalisation / indoor treatment in a
private hospital recognised under CGHS /CS (MA)
Rules, a Govt Servant may produce MC/FC from the
authorised doctor in such a hospital in case his
hospitalisation is on account of particular kind of
disease (eg heart, cancer etc) for the treatment of of
which the concerned hospital is auth. This relaxation is
not admissible in case of day-to-day / outdoor
treatment in respect of other disease.
13. GENERAL PRINCIPLES
Grant of Leave on Medical Grounds [CCS Leave
Rule – 19]
Leave sanctioning auth may secure second medical
opinion , if considered necessary.
A Govt servant who is on leave on medical certificate
will be permitted to return to duty only on production of
medical certificate of fitness from the AMA/CGHS
Doctor/ RMP as the case may be.
14. GENERAL PRINCIPLES
Combination of holidays with leave [CCS Leave
Rule – 22]
When the day, immediately preceding the day on which
a Government servant’s leave (other than leave on
medical certificate) begins or immediately following the
day on which his leave expires, is a holiday or one of
series of holidays, the Government servant shall be
deemed to have been permitted (except in cases where
for administrative reasons permission for
prefixing/suffixing holidays to leave specifically
withheld) to leave his station at the close of the day
before, or return to it on the day following such holiday
or series of holidays.
15. GENERAL PRINCIPLES
Combination of holidays with leave [CCS Leave
Rule – 22]
In the case of leave on medical certificate - When a
Government servant is certified medically unwell to
attend office, holiday(s), if any, immediately preceding
the day he is so certified shall be allowed automatically
to be prefixed to leave and the holiday(s) if any,
immediately succeeding the day he is so certified
(including that day) shall automatically be allowed to be
suffixed to the leave,
NOTE - A compensatory leave granted in lieu of duty
performed by a Government servant on Sunday or a
holiday for a full day may be treated as a holiday for the
above purpose.
16. GENERAL PRINCIPLES
Return from leave [CCS Leave Rule – 24]
A Government servant on leave shall not return to
duty before the expiry of the period of leave granted to
him unless he is permitted to do so by the authority
which granted him leave.
Notwithstanding anything contained in sub-rule (1), a
Government servant on leave preparatory to retirement
shall be precluded from returning to duty, except with
the consent of the authority competent to appoint him
to the post from which he proceeded on leave
preparatory to retirement.
17. GENERAL PRINCIPLES
Return from leave [CCS Leave Rule – 24]
A Government servant who has taken leave on
medical certificate may not return to duty until he has
produced a medical certificate of fitness as per rule.
A Government servant returning from leave is not
entitled, in the absence of specific orders to that effect,
to resume as a matter of course the post which he held
before going on leave. Such Government servant shall
report his return to duty to the authority which granted
him leave or to the authority, if any, specified in the
order granting him the leave and await orders.
18. GENERAL PRINCIPLES
Absence after expiry of leave [CCS Leave Rule –
25]
Unless the authority competent to grant leave
extends the leave, a Government servant who remains
absent after the end of leave is entitled to no leave salary
for the period of such absence and that period shall be
debited against his leave account as though it were
half pay leave, to the extent such leave is due, the period
in excess of such leave due being treated as
extraordinary leave.
Wilful absence from duty after the expiry of leave
renders a Government servant liable to disciplinary
action.
19. GENERAL PRINCIPLES
Regularisation of Absence after expiry of leave
[FR 17(1) and FR 17-A]
Govt servant who remains absent without any
authority should be proceeded against immediately.
In case of unauthorised absence , the Govt servant
should be informed immediately within 3 days, failing
which he would be liable for disciplinary action.
Long pending unauth absence leads to delay in other
service matters including promotions. Disciplinary auth
to ensure prompt action in issue of charge sheets.
Procedure to be followed under FR 17(1) AND FR 17-A
The period of absence not covered by grant of leave
shall be treated as dies-non for all purposes viz.
increment, leave and pension.
20. KINDS OF LEAVE
• EARNED LEAVE
• HALF PAY LEAVE
• COMMUTED LEAVE
• LEAVE NOT DUE
• EXTRA ORDINARY LEAVE
21. KINDS OF LEAVE
• WORK RELATED ILLNESS AND INJURY
LEAVE
• STUDY LEAVE
• CASUAL LEAVE
• MATERNITY LEAVE
• PATERNITY LEAVE
• CHILD CARE LEAVE
• SPECIAL LEAVE
• LEAVE TO PROBATIONERS
22. EARNED LEAVE
EL earned by employee through the services
rendered
All CGS entitled for 30 days Earned Leave per
year and 60 days for defence personnel
EL is credited in advance at uniform rate of 15
days on 1ST of Jan & 1ST of Jul i.e. On six monthly
basis
For the intervening periods leave is credited
proportionately @ 2.5 days for each completed
month (Death and VRS)
Can be accumulated for encashment at the time
of retirement up to 300 days (max)
23. EARNED LEAVE
Grant of Maximum EL at a time
No leave to be granted to Govt Servant
beyond the date of retirement
180 Days if Govt Servant employed in India
300 days in case of leave preparatory to
retirement
Demands for VII CPC
Increase accumulation to 450 days
Allow encashment of 50% after 20 yrs of
service
Concept of gifting to spouse or colleague
Decision
Status Quo to be maintained
24. EARNED LEAVE
Unavailed joining time to be credited to leave
account :- If an official joins the new post on transfer
without availing the full joining time, the unavailed
period is to be credited to EL account subject to:-
He is ordered to join the new post without availing full
joining time
He proceeds alone to the new place of posting and
takes his family later within the permissible time for
claiming TA for the family and
The total including this credit does not exceed 300
days
25. HALF PAY LEAVE
All CGS entitled for 20 days Half Pay Leave per each
completed year (Completed year includes the period
on duty as well as on leave incl EOL)
HPL is credited in advance at uniform rate of 10 days
on 1ST on Jan & 1ST of Jul i.e. On six monthly basis
No accumulation limit
HPL can be availed with or without MC
Credit will be @ 5/3 days for each completed month in
the case of
Govt Servant appointed during the half year
Govt Servant retiring/resigning during the half
year
26. COMMUTED LEAVE
• With medical cert, leave not exceeding
half the amount of HPL due
• Without MC, up to 60 days in continuation
of Maternity Leave or on adoption of child
less than 1 yr of age
• Debited double in the Half Pay Leave
account
27. LEAVE NOT DUE (LND)
• Granted when no HPL is at credit and he/she
requests for LND.
• Max 360 days to a permanent Govt Servant in
entire service
• Conditions
– Only on Medical certification
– Sanctioning authority is satisfied that there is
reasonable prospect of returning to duty on
completion
28. LEAVE NOT DUE (LND)
Temporary officials with minimum of one year
service and suffering from TB, leprosy, cancer or
mental illness or to female employee in
continuation of maternity leave/on adoption
Leave to be limited to HPL the Govt servant
likely to earn subsequently
29. LEAVE NOT DUE (LND)
Govt Servant granted LND but resigns
without returning to duty
LND should be cancelled.
Resignation will commence from the date of LND
Govt Servant avails LND but resigns after
returning to duty
Liable to refund the leave salary to the extent the
leave has not been earned subsequently
However leave salary shall not be recovered :-
Retirement due to ill health incapacitating Govt Servant
for further service
In the event of death of Govt servant
30. EXTRAORDINARY LEAVE
EOL may be granted to a Govt Servant
whether temporary or permanent under :-
When no other leave is admissible
When other leave is admissible but Govt
servant applies in writing for EOL
Limit max - 05 yr.
Two spells of EOL , if intervened by any other
kind of leave , EOL should be treated as one
continuous spell for the purpose of applying
max limit
Sanctioning auth may commute
retrospectively periods of absence with EOL
31. WORK RELATED ILLNESS AND INJURY
LEAVE (WRIIL)
When disabled by injury unintentionally or
accidentally inflicted or caused in, or in
consequence of the due performance of
official duties or in consequence of official
position
As per VII CPC Hospital Leave, Special
Disability Leave and Sick leave subsumed in
a new leave named Work Related Illness and
Injury Leave
Full pay and allowances will be granted to all
employees during the entire period of
hospitalization on account of WRIIL
32. WORK RELATED ILLNESS AND INJURY
LEAVE (WRIIL)
Beyond Hospitalisation, WRIIL will be
governed by :-
Full pay and allowances for the 6 months
immediately following hospitalization and Half
Pay only for 12 months beyond that
Half Pay period may be commuted to full pay
with corresponding number of days of Half Pay
leave debited from employee’s account
No Earned leave or half Pay Leave will be
credited during the period that the employee
is on WRIIL.
33. STUDY LEAVE
• MAX LEAVE 24 MONTHS
• ON COMPLETION OF PROBATION AND 5 YRS
SERVICE AND HAVING NOT LESS THAN 3 YRS
SERVICE BEFORE RETIREMENT
• PURPOSES: HIGHER STUDIES OR SPL TRG IN
PROFESSIONAL/TECHNICAL SUBJECT HAVING
DIRECTION IN CONNECTION WITH HIS DUTIES
OR CAPABLE OF IMPROVING HIS ABILITY AS A
CIVIL SERVANT
• SANCTIONING AUTH : MINISTRY/DEPTT OF
CENTRAL GOVT
34. STUDY LEAVE
CONDITIONS:
• COURSE SHOULD BE OF DEFINITE ADVANTAGE TO
THE GOVT
• STUDY SHOULD BE APPROVED BY THE AUTH
COMPETENT TO GRANT LEAVE
• OFFICIAL TO SUBMIT A FULL REPORT ON RETURN
TO DUTY
• STUDY NOT TO BE GRANTED ABROAD, IF AVAILABLE
IN INDIA
• NOT TO SAME OFFICIAL FREQUENTLY TO REMOVE
HIM FROM CONTACT WITH HIS REGULAR WK OR
CAUSE CADRE DIFFICULTIES DUE TO HIS ABSENCE
35. CASUAL LEAVE
Sanctioned to Govt servant to attend
sudden/unforseen needs/tasks
Can be combined with special casual leave/
vacation but not with any other kind of leave
Can not be combined with joining time
Intervening holidays shall not be counted
36. CASUAL LEAVE
Casual leave can be taken for half-day
also
Should not normally be granted for
more than 5 days at any one time,
except under special circumstances
LTC can be availed during casual leave
Max 8 days per year for CGS
12 days for disabled personnel
10 Days for industrial workers
20 Days for Defence Officers
30 Days for Defence PBORs
37. CASUAL LEAVE
Half Day CL to be debited to CL account on
account of each late attendance
Late Attendance :- Up to one hour for not
more than two occasions in a month
Demands for VII CPC
15 Days for Industrial workers
12 Days for other Govt Employees
Decision
Status Quo to be maintained
38. MATERNITY LEAVE
To married/unmarried female employees
Pregnancy : 180 days with less than two
surviving children from the date of its
commencement
Miscarriage/abortion (induced or otherwise) :
Total of 45 days in entire service excluding any
such leave taken prior to 16-06-1994
Maternity leave is not debited to the leave
account
Maternity leave counts as service for increments
Maternity leave counts as service for pension
39. MATERNITY LEAVE
Leave is not debited to the leave
account
Granted on full pay
May be combined with leave of any
kind
40. PATERNITY LEAVE
Male Govt servant having less than two
surviving children are eligible during the
confinement of their wives ie. Can avail 15
days before or upto 6 months from date of
delivery
For 15 days in one spell with full pay. Not
to be debited to the leave acct
Not to be refused normally
41. CHILD CARE LEAVE
Granted to women employees and single male parent
having minor children
Women employees having minor child (up to 18 yrs of
age) may be granted CCL for a maximum period of two
years (ie 730 days) during entire service to take care up to
two children for rearing or to look after their needs like
examination, sickness etc
CCL can be combined with leave of any kind due &
admissible
CCL may be allowed for third year as leave not due
(without production of medical cert)
CCL is to be treated like Earned Leave. Consequently
Sundays, Gazetted Holidays etc falling during Child Care
Leave would also count for CCL
42. CHILD CARE LEAVE
CCL may not be granted in more than 3 spells
in a calendar year. For single mothers the
conditionality of three spells in a calendar year
is relaxed to six spells
CCL may not be granted for less than 15 days.
CCL should not ordinarily be granted during
the probation period except in case of certain
extreme situations where the leave sanctioning
authority is fully satisfied about the need of
child care leave to the probationer. It may also
be ensured that the period for which this leave
is sanctioned during probation is minimal.
43. CHILD CARE LEAVE
Child Care Leave is also admissible to Civillian
Female Industrial Employees of Defence
establishment from 1-09-2008.
Earned Leave, if any, availed by women
employees before availing CCL subsequent to
the issue of the om 13018/2/2008-estt.(L)dated
18/11/2008 may be adjusted against CCL, if so
requested by the employee.
Child Care leave is granted at 100% salary for
the first 365 days and at 80% salary for the next
365 days.
44. CHILD CARE LEAVE
LTC can not be availed during Child Care Leave
CCL for disabled children with 40% disability
and dependent on employees is admissible up
to the age of 22 years
CCL can not be demanded as a matter of right
Employee should not proceed on CCL without
prior approval
Not debited to leave account
45. SPECIAL CASUAL LEAVE
SCL – The Special Casual Leave can be granted
upto a maximum of 15 days in a calendar year. In
case it exceeds the 15 days limitation, the cases of
those staff to be placed before the Board for
further consideration.
SCL may be granted for donating blood to
recognized Blood Banks on working day
To attend committee meetings, to give evidence
before a court of law as a witness in a criminal
case, to present a paper in a conference or just to
attend a conference
46. SPECIAL CASUAL LEAVE
LTC can also be availed of during SCL
Research activities – 15 days
Dancing and singing completion – 15 days
To attend meetings (Unions/Association) – 12
days
Cultural activities – 30 days
Seriously injured sports person – 30 days
47. SPECIAL LEAVE
Special leave may be granted when
staff member wishes to attend
conferences / seminars/ symposia/
practical training etc in or out of India
upto 15 days in calendar year
48. LEAVE TO PROBATIONERS
Entitled to all kinds of leave as if he had held
his post substantively
If for any reason it is proposed to terminate the
services of a probationer he may be granted
any kind of leave due and admissible subject to
the leave so granted should not extend to:-
Beyond the date on which probationary
period expires
Beyond any date on which his services
are terminated by the orders of authority
competent to appoint him.
49. INDUSTRIAL LEAVE
LEAVE OF INDUSTRIAL
EMPLOYEES IS GOVERNED
BY GOVT OF INDIA, MIN
OF DEFENCE OM NO.
11(3)/92/D(CIV II) DATED
10 FEB 1993 AS MODIFIED
FROM TIME TO TIME.
51. FULL PAY LEAVE
• WEF 20 JULY 1998, 30 DAYS LEAVE FOR
EACH COMPLETED YR OF SERVICE IS TO
BE CREDITED
• DURING AVAILMENT OF SUCH LEAVE,
THE INTERVENING HOLIDAYS SHALL
ALSO COUNT TOWARDS SUCH LEAVE
• MAX ACCUMULATION OF LEAVE IS UP
TO 300 DAYS, SAME LIMIT NOW FOR
ENCASHMENT
52. HALF PAY LEAVE
Industrial employees under Factories Act 1948
entitled 20 days HPL on completion of each year
of service
There is no limit on accumulation.
HPL may be availed without any restriction
No ceiling on commutation HPL may be
commuted on medical certificate @ 02 HPL =01
Full Pay Leave
54. WORK RELATED ILLNESS AND INJURY
LEAVE (WRIIL)
All provisions for Non Industrial personnel
applicable to Industrial personnel except :-
In case of persons to whom the
Workmen’s Compensation Act 1923
applies, the amount of leave salary
payable under WRIIL shall be reduced by
the amount of compensation payable
under the Act.
