Manager - HR Department XYZ Textile Mills

1. For knowledge and learning purpose only.
LEAVE POLICY
List Of Holidays
In a year ten official holidays will be observed in Company. A list of holidays will be circulated at the beginning of
the year by EFP or Textile mills association of Pakistan.
Procedure for Availing Leave
1 All employees are required to follow the proper procedure to apply for leave.
2 All employees should fill in the ‘Leave Application Form ' when applying for a leave and submit the same
to their ‘Department Heads'.
3 The leave application needs to be approved by the respective ‘Department Heads'.
4 The employee is required to give prior notice to the Department Heads before taking the Annual or Casual
leaves.
5 The employee is required to submit the approved ‘Leave Application Form' with the HR Department.
6 On approval from the HR department the leave will be granted.
7 Leave for ‘Department Heads' are to be approved by Director/Head HR.
8 In case of absence because of sickness leave application to be submitted immediately on the day of
resumption of duty.
9 The employee must ensure that their leave application has been approved before commencing on leave.
Failure to do so will result in disciplinary action.
Type Of Leaves
These leaves are applicable for a calendar year – January to December.
Annual Leave
1 All employees will be entitled to 12 working days annual leave in a calendar year, these leaves will be
accrued each month. For every 20 working days one day is added to the annual leaves available.
2 Unused leave in a calendar year will automatically be carried forward to the next year subject to a
maximum accumulation of 10 working days per year after which the leave will start to lapse.
3 This accumulated leave cannot exceed 30 working days.
4 Annual Leave can be taken by the employee upon completion of probation; employee can take the
amount of leave due to them as per their entitlement for a calendar year.
5 Employees may split their leave within the leave year, but one part of it should not be less than two
working days taken consecutively.
6 Annual leave is calculated from the first working day of absence until the Day of return to work (less
Week-ends and National Holidays).
7 No annual leave can be granted in units of half day.
8 Arrangements for accumulated leave to be utilized must be carried out with Management, sufficiently in
advance of the desired time.
9 Notice of annual leave applications must reach the HR department at least 15 days before the employee
intends his leave to commence and it must be approved before the employee can commence on leave.

2. Casual Leave
1 All employees will be entitled to 10 working days casual leave.
2 Casual leave can be taken with approval from the respective Department Head.
3 Notice of casual leave application must reach HR department 2 days in advance, and the employee should
get it approved before commencing on leave.
4 Casual leaves can not be taken for more than 2 days at a time.
Sick Leave
1 All employees will be entitled for 8 days sick leave in a calendar year.
2 If the employee is unable to attend his/ her duties for two continuous days or longer, he/she will be required
to produce a registered Medical Practitioner's leave & fitness certificates on his/her return to duties.
3 This leave cannot be accumulated if there was no need to utilize this provision in any calendar year.
Maternity Leave
1 Full time confirmed female employees are eligible for paid maternity leave.
2 Maternity leave is granted as a continuous period of 3 months from the date of commencement of the
leave. Under normal circumstances, the company would be advised that the maternity leave be taken four
weeks prior to confinement date.
3 The employee should provide a certificate from a registered Doctor giving the expected date of
confinement at least one month prior to commencing the leave for Senior Leads and 15 days prior to
commencing the leave for junior employees.
Leave without Pay
1 Without pay leave is granted only in exceptional circumstances approved by the Department Head and only
after all annual leave and casual leave or sick leave entitlement has been used up.
2 Leave is calculated in half-day unit from the first morning/afternoon of absence until the morning/afternoon
of return to work (Week-ends and national holidays are included in the calculation of number of days
absent).
Compensatory Leave
1 In case an employee is required to work on Sunday or on national & religious holidays, they are eligible for
a compensatory leave.
2 An employee will be eligible for compensatory leave only if he/she had worked 8 hours on these holidays.
3 Compensatory leave will be provided at the discretion of the respective Department Head.
4 The compensatory leave must be taken within 8 weeks from the day, failing which they will be deemed as
lapsed.
Examination Leave
1 Company always supporting employees, updating their education according to their nature of job.
2 An employee will be eligible for exams leave on the examination day, after approval of Department Head.
3 The employee should inform to HOD and HR at the time of taking admission in the course.
4 Employee required submitting the copy of entry-card and exams schedule to HR through its Department.

3. ANNUAL LEAVE CHART
1st Year 2nd Year 3rd Year 4th Year 5th Year & Onwards
Leave Tenure Leave Tenure Leave Tenure Leave Tenure Leave Tenure
From date of From Jan 01 to From Jan 01 to From Jan 01 to From Jan 01 to
joining to 31/12 31 Dec 31 Dec 31 Dec 31 Dec
Entitlement Entitlement Entitlement Entitlement Entitlement
10 A/L, if Joining 10 working days 15 working days 15 working days 15 working days paid
is on 1 to 5 Jan, paid leaves for paid leaves for paid leaves for Leaves
otherwise on calendar year calendar year calendar year
pro-rata
Week-ends & Week-ends & Week-ends & Week-ends & Week-ends &
National Holidays National Holidays National Holidays National Holidays National Holidays
week-ends & week-ends & week-ends & week-ends & week-ends &
national/religious national/religious national/religious national/religious national/religious
Holidays are not Holidays are not Holidays are not Holidays are not Holidays are not
included. included included included included
Balance Balance Balance Balance Balance
Unused will carry Unused Leaves of Unused Leaves of Unused Leaves of Unused Leaves of 3rd
forward to next current year carry 1st Year will 2nd Year will Year will
Year. forward to next Lapse/expired, Lapse/expired, Lapse/expired,
Year. unused leaves of unused leaves of unused leaves of 4th
2nd will accumulate 3rd year will year will accumulate
accumulate
Lapse Lapse Lapse Lapse Lapse
No Lapse No Lapse Unused Leaves of Unused Leaves of Unused Leaves of 3rd
1st Year will Lapse 2nd Year will Lapse Year will Lapse
Max. Balance Max. Balance Max. Balance Max. Balance Max. Balance
N/A Unused Leaves of 25 Leave during 30 Leave during 4th 30 Leave during 5th
1st Year + 10 of 2nd 3rd Year, more then Year, more then 30 Year, more then 30
Year 25 will Lapses. will Lapses. will Lapses.
Encashment Encashment Encashment Encashment Encashment
No encashment Encashment will be Encashment will Encashment will Encashment will be
will be given on given on separation be given on be given on given on separation if
separation if if service is more separation if separation if service is more then a
service is less then then a year. service is more service is more year.
a year. then a year. then a year.

4. Thanks & Regards,
ZEESHAN MOIEZ ALI