L20 managing the review cycle using process management

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Copyright © 2008, Oracle. All rights reserved.
Managing the Review Cycle Using Process
Management

Overview
After completing this lesson, you should be able to:
• Describe Process Management and phased submissions
• Enable Process Management
• Set up phased submission processes
• Process and validate units
• Start the review cycle for process units
• Lock process units

Process Management Overview
Use Process Management to review, promote, submit, approve,
reject, and publish process units.
Review Promote Submit Approve
Reject
Publish

Process Units
Actual
2005
January
West Sales
USD
Example
Process unit
• Scenario
• Year
• Period
• Entity
• Value

First Pass
Review Level 1, 2,…
Submitted
Approved
Published
Not Started
Process States
Every process unit has one of the following states.

Review
Supervisor
SubmitterReviewer 1 Reviewer 2
Process Management Security Roles
• Security roles determine the review actions that users can
perform.
• Use security roles to aid compliance with Sarbanes-Oxley,
especially requirements imposed by Section 404.

Enabling Process Management
To set up Process Management:
• Perform the following actions for the Scenario dimension
member:
– Select Y for the Enable Process Management attribute.
– Specify the phased submission start year.
• Enter the validation account in the ValidationAccount field
in the Application Settings.
• Assign security roles to users.
• Assign security classes to users (Promote access, alerts).
Reviewer 2

About Phased Submission
Phased Submission has:
• Flexible assignment of accounts, customs, and ICP
dimensions
• Support for 99 submission groups
• 9 submission phases with different validation accounts
• Enhanced Process Management module to support
multiple-phase submission
Phase 1
Assets
Phase 2
LiabilitiesIncome
Phase 3
Expenses
Phase 4

Process for Setting Up Phased Submissions
Assign Submission Groups to
Submission Phases
Set Application and Metadata Attributes
Set Up Submission Groups
Submission Phases
Phase 1 – Balance Sheet
Phase 2 – Supplemental Data
Phase 3 – Income Statement
Assign Validation Accounts to
Submission Phases
Phase 1 – Balance Sheet
Phase 2 – Supp. Data
Phase 3 – Income Stmt.
Validation Account

Setting Application and Metadata Attributes
These metadata attributes are available for submission phases:
Set Application and Metadata Attributes

Assigning Validation Accounts
to Submission Phases
Validation Accounts

Setting Up Submission Groups
Set Up Submission Groups

Assigning Submission Groups
Submission
groups
Assignment
Display setting
to display 1-9
phases

Security Access for Process Units
You access data in a process unit based on a combination of
the following items:
• Your assigned security role
• Your access rights to the process unit (through security
classes)
– None
– Read
– Promote
– All
• The current review level of the process unit

Viewing Process Unit Status
Click a process unit
Process unit status
Process Control tool bar
Submission phase

Process Control Panel Options
List view

Viewing Status for Multiple Submission Phases
Use the Columns tab to select phases.

Viewing Status for All Periods

Validating Process Units
A check mark is displayed
if both the Validation
account and the
calculation status are OK.
This column indicates
whether there are
unposted journals.

Validation Accounts Overview
Validation accounts:
• Must have an account balance equal to zero before a
process unit can be promoted to the next review level
• Must have a formula defined in the rules file to generate its
balance
**********************************************************************
'Validation Rules
'Validation Rules will only run at the legal entity level
'User defined field # 1 has been set to LEGAL for all legal entities
'**********************************************************************
If HS.Entity.UD1("") = "LEGAL" then
If HS.Year.Member > 2007 Then
HS.EXP "A#V7900 = A#7900"
Validation account
Account calculation = Assets – (Liabilities+ Equity)
100 100

Viewing Validation Account Detail

Calculating and Consolidating Data
Consolidate
options

Moving Process Units Through the Review Cycle
You use the Manage Process options to move process units
through the review cycle.
Manage Process options

Available
review levels
Promote
current entity
only or
include
descendants
Selecting Review Levels

Email Alerts

Viewing Review History in Data Grids

Viewing Process Level in Data Grids

Managing Process Unit States in Data Grids

Locking and Unlocking Data
Change display settings
to calculation status.
Approve/Publish Data
Submit Data for Review
Lock Data

Summary
In this lesson, you should have learned to:
• Describe Process Management and phased submissions
• Enable Process Management
• Set up phased submission processes
• Process and validate units
• Start the review cycle for process units
• Lock process units

L20 managing the review cycle using process management

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Editor's Notes