The assistant payroll master is responsible for processing payroll by verifying employee pay and deductions, maintaining employee files, and generating reports. Key responsibilities include calculating hours, wages, and deductions; ensuring accuracy in payroll records and reports; remitting payments to agencies; and responding to inquiries about payroll matters. The role requires maintaining confidential employee information, attending to deadlines, and assisting with general HR duties such as keeping statistics. Qualifications include computer literacy in programs like Excel, Access, and payroll software, as well as experience in HR.

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JOB DESCRIPTION
General information
Occupation / Job title Assistant Payroll Master
Company Kamoa Copper SA Department Human Resources
Site / Location Kamoa Date
Incumbent Oscar Kitobo Kazadi Direct supervisor
/ Line manager
Thierry Mulang
Number of direct
operational / functional
subordinates
Operatio-nal Functi
o-nal
Total number of
Subordinates
0
Budget working with
(Amount in R / US$)
Direct Indirect
Purpose of the job (Reason why the outcomes of this specific job are required)
The assistant payroll master, Processes payroll by verifying, calculating and inputting employee pay and
deductions and generating appropriate documentation. Maintains employee s files, prepares monthly and year
end reports, and remits payments to outside agencies according to District payroll procedures and
Government regulations. This position is under the supervision of the Payroll Supervisor, but work is
performed with minimal direction. The nature of the work requires meeting deadlines.
Key responsibilities and related tasks (Must be a summary of job content. Key responsibilities to be used
as headings)
AT MANAGER, LINE MANAGER. OR SUPERVISOR DISCRETION TO ASSIGN
ADDITIONAL TESTS RELATED TO THE WORK. WHENEVER NECESSARY.
Strategic Objectives / KeyPerformance Areas and Key Performance Indicators
Strategic Objectives / Key Performance Areas
for the period 2016 - 2017
Objective, measurable Key Performance Indicators within
the control of the employee
General HR Duties.  Verifies information, calculates and inputs hours
and rates of pay for payroll in accordance with
collective agreements, established wage rates,
District procedures and Government regulations.
 Calculates totals from payroll master files and
balances and verifiers with computer payroll totals
and reports. Ensures accuracy in recording payroll
totals and employee deductions such as Income
Tax, pension plans, employment insurance and
other benefits.
 Calculates, verifies and remits payment to benefit
carriers, employee groups and other agencies.
Completes and submits appropriate documentation
for remittances. Balances and makes adjustments
as required in the General ledger.
 Providing policy documentation for new employees.
 Daily capture and verify all movement in and out of
employees.
 Maintains existing employee records and creates
new employee records by entering information into
the District computer payroll system and updating
employee information.
 Responds to inquiries and advises district staff and
outside agencies regarding payroll matters such as

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verification of employment, benefit information,
vacation entitlement, pension options, sick leave
allotment, and other allowances according to
statutory and contractual agreements.
 Calculates and monitors a variety of information
such as vacation, sick leave adjustments, and
changes to benefit coverage and retroactive pay in
order to ensure contractual obligations have been
met.
 Updates salary and allowance grids and salary
increases to ensure contractual obligations are
met.
 Generates year end documents such as T-4s and
annual pension reports. Compiles information for
yearly audit and seniority lists and ensures all
payroll year to date figures are balanced.
 Issues invoices for recoverable wage costs.
 Maintains attendance records for employees.
 Issues records of Employment and other benefit
statements as requested.
 Generates a variety of reports from District
computer payroll system.
 Maintains the confidentiality of employee and
payroll information.
 Ensures employees have completed appropriate
documentation for necessary benefit coverage.
Reports.  Generate and submit Reports as and when
requested.
 Assist the HR Officer with keeping employee
statistics.
Working conditions which may have an influence on the job (e.g. underground conditions, heat etc.)
- Extended periods of time on Site.
- May be required to walk long distances.
Mandatory qualifications required
 Computer Literacy.
Preferred qualifications
- Good level in French (writing and speaking)
Minimum training required
 Computer Literacy.
 MS Office and Windows.
 Excel.
 Access
 JDE.
 SAGE VIP Software
Ideal training required
Secondary School Diploma
Legal / professional registration required
Experience required
 2 Year in HR.
Personal competencies / characteristics required
 Methodical with the ability to prioritize workload.
 Clear and concise communicator.
 Ability to remain calm under pressure.

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 Problem solving skills.
Agreed to by
Occupation Name and Surname Signature Date
Incumbent Oscar Kitobo Kazadi
Supervisor Thierry Mulang
Head of Department / Site Thierry Mulang