The document outlines the meaning and components of job specifications, including required qualifications, experience, skills, and personality traits. It details the steps for creating a job specification and its objectives such as aiding candidate eligibility assessment and setting selection criteria. Additionally, it addresses the disadvantages of job specifications, including time consumption and the need for regular updates.

1. Job Specification

2. Job Specification
Meaning and
Definition
Meaning-The skills,
knowledge and
abilities required to
perform a particular
job
Definition-
A statement about
qualification &
characteristics of
employee required to
perform the job in a
right way.

3. Components of Job
Specification
Educational qualification
Experience
Skills and knowledge
Characteristics and personality traits.

4.  Step- I Decide the educational qualification for the
job
 Step -II Decide the work experience and other
relevant experience required to perform the job
 Step- III Decide the skill and knowledge which is
mandatory to do the job in a right manner
 Step IV- Decide the personality traits and attributes
which are supportive for the job profile
 Step- V Verification of the draft of the job
specification from the people working in the same
domain
 Step VI Circulation of Job specification among the
HR department
Steps to Write Job
Specification

5. Purpose of Job Specification Objectives of Job Specification
 Helping candidates to decide if they are eligible
to apply for the job
 Fix the selection criteria for the recruitment
team
 Documentation about job role and skill set
required to perform the job
 To set a standardized goal for the job profile and
convey the expectation to the employee
 Underline the special skills and efforts essential
to complete the task
 Provide framework for recruitment and
selection purpose
 To minimize the resume sorting time during
recruitment process
 To compare the actual performance of the
employee with the set goal during appraisals.
Purpose and
Objectives Job
Specification

6. Disadvantages of Job
Specification
Creating job specification is a time consuming process
Job specification is relevant for some duration only, it needs to be updated with change in technology and
market scenario
It can only cover the possible type of employee required to perform the job but can’t predict them as a best fit.

7. Thank You