This document summarizes various IT tools that can be used for project management, including Google Apps like Docs, Forms, and Calendar for collaboration. Other tools mentioned are Evernote for sharing notes, EtherPad for real-time collaboration, Screen Toaster for screen recording, blogs/edublogs for sharing experiences, Dimdim for web conferencing, and Scribd/Slideshare for document sharing. URL shorteners are also listed for sharing long links. The document provides examples of scenarios for how to use each tool.

1. IT Tools for Project Management
Oguzhan Erim
KTH International Office

2. Personal Background
Bsc in Management Information Systems and Double BSc in International Trade
2001-2005, Beykent University, Istanbul
Msc in Information and Communication Technology Entrepreneurship
2006-2008, KTH Royal Institute of Technology, Stockholm
President of the International Student Service
2008-2009, THS / Student Union at KTH
International Administrator for Incoming Students -
Since March 2009, KTH International Office

3. Does technology really bite?

4. Understanding IT

5. IT is more than beneficial...

6. IT Tools

7. Google Apps & Tools
www.google.com/apps
Service from Google for using custom domain names
with several Google products. It features several Web
applications with similar functionality to traditional office
suites, including: Gmail, Google Calendar, Talk, Docs
and Sites.

8. Google Docs
docs.google.com
Free, Web-based Microsoft Office like tools including
word processor, spreadsheet, presentation, and form
application offered by Google. It allows users to create
and edit documents online while collaborating in real-
time with other users.
Scenario: You need to prepare an information material
which requires involvement of many people and will be
published in different languages

9. Google Forms
docs.google.com
A webbased flexible form and survey development
interface with built-in reporting.
Scenario: You want to create an online registration form
for “Introduction Seminar for Exchange Studies”

10. Google Calendar
google.com/calendar
Google Calendar is a free time-management web
application offered by Google. While users are not
required to have a Gmail account, they are required to
have a Google Account in order to use the software.
Scenario: You want to share important dates and
events between the consortium member universities

11. Evernote
www.evernote.com
Web service and software application that allows users
to collect notes and information by their computers,
PDA’s, telephones and share with others.
Scenario: You office is attending a Cluster workshop
but there are different tracks. So you need to inform
your other colleagues about what is happening on your
track. You want to share your notes (in a Word
document), an interesting figure that is hard to put in
Word and an audio-clip of the speech.

12. EtherPad
www.etherpad.com
EtherPad is a web-based collaborative real-time editor,
allowing up to eight people to edit a text document at
the same time, and see all of the participants' edits in
real-time, each in their own color. Participants can
permanently save revisions at any time, and it provides
a separate chat box in the sidebar.
Scenario: There is a need to edit Consortium
Aggreement in real time, with people in different
geographic locations.

13. Screen Toaster
www.screentoaster.com
Free online screen recorder. Capture video of onscreen
action and share them instantly.
Scenario:You need to prepare a manual to explain
complex online application process

14. Blogs & Edublogs
www.edublogsorg
A blog is a type of website, usually maintained by an
individual with regular entries of commentary,
descriptions of events, or other material such as
graphics or video.
Scenario: You want to share your experience when you
are abroad for a fair

15. Dimdim
www.dimdim.com
Web conferencing tool which helps collaborate and
share voice, video, slides, whiteboard, even your
desktop

16. Scribd & Slideshare
www.scribd.com
Document-sharing website which allows users to post
documents of various formats, and embed them into a
web page using its iPaper format. Scribd currently has
more than 50 million monthly users and more than
50,000 documents are uploaded daily
Scenario: You want to share several presentations and
notes which is too many and too big to send with
emails. Think also if you don’t have their emails!

17. URL Shortening Websites
www.bit.ly
URL shortening services are popular because web
addresses started to get long and links would break
when sent in an email.
Scenario: You want to share the link of your
presentation on Scribd with 107 character

18. Explore your own resources
Scenario: You need to send customized welcome
letters to 300 new admitted students with different
name, birth date and adress

19. Resources
Top 100 Tools for Learning 2009 / www.c4lpt.co.uk
Wikipedia / www.wikipedia.org
Company’s own websites
Glasbergen for comics / www.glasbergen.com

20. Vikings of the 21.st Century
Illustration by Adam Cadwell from Smashing Magazine,