STS Group provides confidence services including a digital vault for archiving and a platform for digital registered emails. The digital vault allows users to classify, securely archive, and access important documents with legal evidentiary value. It ensures integrity, authenticity, traceability, and intelligibility of archives for long-term preservation. The digital registered email platform enables secure exchanges of documents with proof of delivery, receipt, and opening. Both services are powered by Risc Group and provide security, simplicity of use, and assurance of legal and probative value for small and medium businesses.

1. STS Group
Digital Vault
Confidence Services
February 2011

2. STS GROUP

3. STS Group’s mission
P Probative / Evidence
Digital Signature
Traceability
Exchange
E
Secure and traced
Recorded delivery
Archiving
Preservation of digital data
Data access and retrieval
A

4. Multiple business applications…
Secure and traced exchanges
Secure workflows
Online contracts
Remote electronic voting
Probative digital archiving
Management of electronic identities
E-invoicing
E-administration
…

5. CONFIDENCE SERVICES

6. Whatis Confidence Services?
A unique offerwhichmeets the needs of small and medium
businesses with regards to:
Electronic archiving – Secured & traced exchanges

7. Confidence Services by Risc Group
Confidence
Services
Risc Group’s digital trust solution
Archiving&
Secure, tracedcertified
exchanges
Powered by
Backup Services
Security Services
Antivirus
Firewall
Anti-Spam
Mail Services
Mobility Services (VPN)
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8. Do not mix: Archiving and Backup
Archiving = Confidence Services
• Archives are documents in their final stage which cannot and will not be changed anymore.
• The documents are final original documents (“frozen documents”)
• Archiving is about conservation of information with over a long period or duration.
• Integrity and readability of the archives over time must be guaranteed. Your archives must
remain readable even if documents formats change in the future.
o Ex: MS Excel, Word , etcPdf documents will remain readable within 50-60 years.
• Archives are documents you are required to conserve for administrative or legal reasons:
o Ex: mortgage loan documents, contract of property purchase, contract of lease,
contribution insurance life, files of disaster after indemnity, company registrars, accountancy
documents, bills, pay slips, social security contributions, plans of building, photos, etc.
• Archives are documents on which you might require to confer a probative value.
• Archives can be subject to examination of a judge and be used as evidence
Key words:
Long term, conservation with probative value, digital evidence, legality, act
volunteer, legal obligations, protection in case of litigations, notion of proof,
Readability over time, consultation over time

9. Some Small & Medium business needs
identified
 I need simple and efficient document classification for rapid search,
retrieval and consultation
 I want to be certain that my documents will be readable over time
 Archiving
 I need to confer legal value to certain documents I conserve
 I want to use my documents in case of litigation (commercial, legal)
 Compliance
 I want to exchange and trace certain communication with the same
value of postal registered letters
 Secured and traced exchanges : electronic registered envelopes
 I want to manage and control my business’ valuable information
 Share and protect
 I want to have access to my documents wherever I am
 Mobility

10. ConfidenceServices - Portal look
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11. ConfidenceServices –The functions
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12. Confidence Services – Digital Vault
Your Digital Confidence Vault protects,
classifies and archives your important
documents by giving them a
probative value (legal value).
It enables you to fill your lawful
obligations of archiving and reduce risk
in the case of possible litigations
(commercial, administrative,
legal, etc.).

13. Strong points of Confidence Digital Vault
Security
• Archiving of your data in our highly secure datacenters
• Long term conservation of digital archives
• Tracking and preservation of archives via audited journal of events
The administrator of the vault
• Invite users: create and manage accesses for your collaborators
• Benefit from customized file plans built to organize your vault efficiently based on
your existing organization or structure
• Dynamic management of archives: define archive profiles, access rights, retention
periods, etc.
Secure management of user access
• Multi-user accesses by management of advanced login and password policies
• Possibility of allocating a dedicated personal vault for each employee
Simplicity of use
• Easiness of the means of stores: scanner, fax, shortened « send to », etc …
• Permanent online access to the services and archives 24/24

14. Clients benefits: Confidence Digital Vault
A benefit of place and of time
• Dematerialization of paper archives
• Centralization of personal or enterprise archives in a secure digital vault environment
• Research and rapid consultation of archives: advanced research and file plan features
Absolute security
• Conformity of the platforms hosting the archives with the existing rules
(NF Z42-013/OAIS / ISO 14721 and ISO 14641)
The guarantee of the 4 lawful criteria regards to probative value
• Integrity: Restitution of data in identity
• Authenticity: Identification of the user
• Traceability: Certification and review of movements in the vault
• Intelligibility: Reading of archives

15. Confidence Services – Digital Registered
Envelopes
Your platform for Digital Registered
Envelopes provides you with virtual
"post office“ service. You send simple
Or registered documents in total
confidence, you follow the
transport of your envelope and
guarantee the probative value
of your exchanges.
All these exchanges can also be
archived in your digital safe.

16. Strong points of Digital Registered Mails
Security
• Exchange platform hosted in our highly secure datacenters
• Guarantee of the confidentiality of the exchanged documents: encryption of
exchanges
• Control of the identity of the sender and the recipients and time stamping
• Live tracking of the exchange : acknowledgement/proof of receipt and of opening of
the envelop , acceptance/refusal, delegation/forward , reply, etc.
Optimization of exchanges
• Instantaneous sending
• Sending with postponed lawful opening (configurable)
• Exchange of voluminous files up to xxGb
• Online availability of service 24/24
Simplicity of use
• Online access without downloading any software
• Compatibility with any formats of electronic files
• Research and quick consultation of the inbox and outbox

17. Clients benefits of Digital Registered Mails
Dematerialization of all your important and business exchanges
• Administrative documents, registered letters, invoices,
purchase orders, quotations contracts, pay slips …
• Eco-responsible solution
A gain of time and money
• Stop wasting time in the queues to send a registered letter
• Real savings on printing and postage expenses
The certainty of the probative value of your exchanges
• The guarantee of the contents of your exchanges
• Traceability of the exchange in real-time

18. Strong points Confidence Services !
Confidence
Services A room of vaults
Confidentiality:
A vault for every
service of the firm a vault for every
employee
Archiving& (to be chosen by the employer)
ElectronicRegistered
mails
Powered by Tracking:
All movements are traced (store, consultation,
exchanges in convincing value …)
Security:
3 levels overlapped by encryption of data, respect
for the most recent norms (state of art).
Technology used by the Bank of France and as part
of plans of the Central bank European.
Availability, distribution: content approachable at
any time and of everywhere via mobile post
offices, selective distribution of data with thirds
18 (ex: accounting office)

19. Options to come: adapted bundles for each
country
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