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Labdhie Associates




Our Commitment. Your Trust.
About Labdhie Associates




Labdhie Associates is a Financial Outsourcing firm. Our team consists of Business Process
Management and Finance & Accounting experts across the entire range of necessary skills.
Our team will use its understanding of your business and the industry to provide an approach
that builds upon your strength.

Quality of our work is based on deep understanding of various business processes. We have
the technical expertise to diagnose your problems and offer established, realistic solutions.
Our experts provide our clients with several cost reduction ideas and risk management
measures.

Our goal is to understand your needs and to go beyond your expectations. It’s our firm belief
and commitment that in Labdhie you will find a partner who can help you achieve your goals
across a broad spectrum of activities – operations, compliance and management reporting.

All we could say with open arms is Welcome aboard!
Service Offerings




                                               Bookkeeping Services




      Sales &                                 Receipt and                                       Financial
     Purchase                                  Payment                                         statements
    accounting                                accounting                                           and
                                                                                                 analysis


                     Depreciation /                                   Bank                                          Management
                     Amortisations                                  account                                          reporting
                      calculations                                reconciliation




           Fixed Assets                General                                     Supplier/
                                                                                                            Cash Flow &
              Register                 expense              Inventory              customer
                                                                                                             Fund Flow
                                      accounting             Records                 code
                                                                                                             Statements
                                                                                    creation




•   Processing of customer invoices, receipts ,                     •   Preparation of monthly and yearly
    sales orders and accounts receivable                                financials-income statement, cash-flow
    processing                                                          statement and balance sheet
•   Entry of purchases/expenses and                                 •   Entering Account Opening Balances
    accounts payable processing                                     •   Setting Up a Service Item
•   Check and customer payments processing                          •   Creating a Service Invoice
•   Bank, credit card, checking and merchant                        •   Making Deposits
    account reconciliation                                          •   Writing Check
•   General ledger maintenance                                      •   Posting Debit Memos
•   Generation of financial statements                              •   Creating Purchase Orders
•   Aging and collection reports                                    •   Entering Products into Inventory
•   Monthly / Yearly closing of books                               •   Receiving Inventory
•   Entry of transactions                                           •   Paying for Inventory
•   Setting up/ updating chart of accounts and                      •   Financial analysis like ratio analysis,
    maintaining ledger accounts                                         break-even analysis, NPV and IRR
Service Offerings




                                       Other Major Services




    Business                                                   Outsourced
     Plans                                                      Internal
                                                                  Audit




                                 HR Manual                                                 Periodic
                                                                                             MIS




                   SOP                            Tax
                                                                               Payroll
                                                 Returns
                                                                             Processing




•   Preparing Business plans with marketing           •    Internal Audit Outsourcing - Testing the
    and financial projections                              operating effectiveness of controls
•   Preparing Standard operating procedures           •    Management Information System (MIS)
    (SOP) with adequate controls in place                  activities
•   Preparing Employee Hand book / HR                 •    Preparation of forms / returns
    Manual incorporating organization policies        •    Payroll tax returns
•   Creating and maintaining employee                 •    Quarterly and annual tax reports
    profiles on the Payroll system                    •    Employee insurance deductions
•   Managing time and attendance                      •    Compliance reporting
•   Payroll reports such as Headcount, Month          •    Individual Tax Returns
    on Month Variation Analysis etc.,                 •    Corporation Tax returns
•   Processing of Weekly/Bimonthly/Monthly            •    Partnership Tax returns
    Payroll from time sheet
                                                      •    Estate and trust tax returns
•   Calculation of Net Pay checks
                                                      •    Maintenance of VAT control account and
•   Payroll Journal and Payroll Summary                    preparation of VAT returns
Application Usage




Our team have expertise in using the following applications:


  Applications                        Expertise Level
  QuickBooks                          High
  Tally                               High
  Sage                                Medium
  Oracle                              High
  SAP                                 High
  MYOB Accounting Plus                Medium
  Peachtree                           Medium
  Peoplesoft                          Medium
  Xero                                Medium to High
Infrastructure




Infrastructure - Key Highlights:

 Spacious 850 Square Feet office set-up with modern facilities.

 Seater capacity: 15 seats (extendible at short notice)

 Uninterrupted power supply (with online battery back-up)

 Two tier IT support for quick resolution of IT problems

 Computers with latest technology configuration

 Multiple network connections to ensure continuous online connectivity

 Document management and work-flow systems used extensively to manage processes
Data Security




Data Security Practices:

 Physical and Work floor Security
    Screening of visitors/employees by a security guard during entry and exit for data
      storage media like cds
    USB drives and cds are banned from work-floor
    Employees sign a Non Disclosure Agreement (NDA) with punitive clauses
    Mandatory background checks performed for all employees
 Data Security: All data is backed up regularly
 Network Security: Use of secured line with firewall protection
 PC Security
    Access to source documents is restricted to authorized employees only
    No fax and printing capabilities at the processing site
    PCs used by processors do not have USB, CD ROM drives and are denied web
      access
    Limited usage of paper in the work-floor
Our Approach




        Stages                                     Salient Features
Stage I: Planning           Comprehensive, detailed project planning is critical to provide
                            an effective, high-quality services. This stage enables the
                            team to :
                            • Gain an understanding of the project to be performed
                            • Agree on approach, scope and schedule
                            • Agree on the engagement protocols (Coordinators, reporting
                              lines, etc)
Stage II: Obtaining Input   Input data can be transmitted through e-mail or Dropbox or
Data                        FTP server. Paper reports / CD may be couriered to
                            us.    Interdependencies between        our team and key
                            stakeholders is identified and managed.
Stage III: Execution &      The recording and analysis of transactions / financial data is
Delivery                    performed on a daily basis. The output is delivered by any of
                            the following modes:
                              - We update and upload books to a secure Dropbox folder /
                                FTP Server
                              - We login & update the books on the online bookkeeping
                                software
                              - We access your system using a secure VPN & update the
                                books
                              - Emailing reports
                            A detailed internal reviews by team manager is regularly
                            performed in order to to ensure consistency and quality.
Stage IV: Feedback          • This stage would also involve debrief call with the key
                              stakeholders to assess the service delivery and identify
                              areas of improvement.
                            • As a part of our quality procedures we normally seek a
                              formal feedback on our performance, from Clients.
Our Approach




 Data Input                                                                      Data Transfer

       Source documents1                               Web based                      Input data (Images)
       scanned and uploaded                           Interface/FTP                   located at client
       by client staff                                                                server/our server


                                         Quality Control

          Web based                          Dedicated quality resource
         Interface/FTP                        checks processed work



  Data Output                                                                    Data Processing

                                                                                    Team in India
         - Updated client accounts
                                                                                     - Downloads and checks data
         - Reporting statements
                                                                                     - Enters data in accounting
                                                                                       package residing at client
                                                                                       server/our server




Note
1. Source documents include invoice, bills, purchase orders, and bank statements among others
Expected Benefits




                 • A dedicated, motivated and very senior team that will deliver. Our team
    Team          includes specialists who have worked with Big four accounting firms. They
                  understand your concerns.




                 • Our simple, flexible and practical approach will meet your needs.
                 • Quality manuals with standardized procedures followed for each accounting
  Approach
                  process




    Pricing      • Our very aggressive pricing, expressing our desire to work with you




 Data Security   • Highest priority for management of Information Resources & safeguarding
                  of client data.




                 • Critical input/outputs are continuously monitored against predefined Key
                   Performance Indicators (KPI)
 Committed to
                 • Passionate about working with you with a promise to deliver the highest
   Service
                   quality of service.
Cost Saving Summary




                                                                                               Indicative figures
          100
       Cost of
      In-house
     personnel1                                                                             40% to 50%
                                                                                           cost benefit in
                                                                                            short term
                    ~30 to~40
                                                      +2 to +3      ~50 to ~60
                    Savings from     ~ 5 to ~10
                    labor costs                    Governance      Cost of
                                   Savings from    costs3          outsourced   ~5 to ~15          ~35 to ~55
                                    lower                          process once
                                   associated2                                  Savings due to     Cost of
                                                                   Off-shored
                                   costs                                        Process            outsourced
                                                                                improvements       processes
                                                                                                   once mature




Note
1. Includes salary, benefits and ancillary costs of personnel currently executing the processes
2. Associated costs include non-compensation costs related to personnel, such as, occupancy, training, computing,
   attrition and hiring costs, and HR support
3. Includes cost of in-house personnel’s participation in administering the outsourcing relationship
Thank You

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Accounts Outsourcing To India

  • 2. About Labdhie Associates Labdhie Associates is a Financial Outsourcing firm. Our team consists of Business Process Management and Finance & Accounting experts across the entire range of necessary skills. Our team will use its understanding of your business and the industry to provide an approach that builds upon your strength. Quality of our work is based on deep understanding of various business processes. We have the technical expertise to diagnose your problems and offer established, realistic solutions. Our experts provide our clients with several cost reduction ideas and risk management measures. Our goal is to understand your needs and to go beyond your expectations. It’s our firm belief and commitment that in Labdhie you will find a partner who can help you achieve your goals across a broad spectrum of activities – operations, compliance and management reporting. All we could say with open arms is Welcome aboard!
  • 3. Service Offerings Bookkeeping Services Sales & Receipt and Financial Purchase Payment statements accounting accounting and analysis Depreciation / Bank Management Amortisations account reporting calculations reconciliation Fixed Assets General Supplier/ Cash Flow & Register expense Inventory customer Fund Flow accounting Records code Statements creation • Processing of customer invoices, receipts , • Preparation of monthly and yearly sales orders and accounts receivable financials-income statement, cash-flow processing statement and balance sheet • Entry of purchases/expenses and • Entering Account Opening Balances accounts payable processing • Setting Up a Service Item • Check and customer payments processing • Creating a Service Invoice • Bank, credit card, checking and merchant • Making Deposits account reconciliation • Writing Check • General ledger maintenance • Posting Debit Memos • Generation of financial statements • Creating Purchase Orders • Aging and collection reports • Entering Products into Inventory • Monthly / Yearly closing of books • Receiving Inventory • Entry of transactions • Paying for Inventory • Setting up/ updating chart of accounts and • Financial analysis like ratio analysis, maintaining ledger accounts break-even analysis, NPV and IRR
  • 4. Service Offerings Other Major Services Business Outsourced Plans Internal Audit HR Manual Periodic MIS SOP Tax Payroll Returns Processing • Preparing Business plans with marketing • Internal Audit Outsourcing - Testing the and financial projections operating effectiveness of controls • Preparing Standard operating procedures • Management Information System (MIS) (SOP) with adequate controls in place activities • Preparing Employee Hand book / HR • Preparation of forms / returns Manual incorporating organization policies • Payroll tax returns • Creating and maintaining employee • Quarterly and annual tax reports profiles on the Payroll system • Employee insurance deductions • Managing time and attendance • Compliance reporting • Payroll reports such as Headcount, Month • Individual Tax Returns on Month Variation Analysis etc., • Corporation Tax returns • Processing of Weekly/Bimonthly/Monthly • Partnership Tax returns Payroll from time sheet • Estate and trust tax returns • Calculation of Net Pay checks • Maintenance of VAT control account and • Payroll Journal and Payroll Summary preparation of VAT returns
  • 5. Application Usage Our team have expertise in using the following applications: Applications Expertise Level QuickBooks High Tally High Sage Medium Oracle High SAP High MYOB Accounting Plus Medium Peachtree Medium Peoplesoft Medium Xero Medium to High
  • 6. Infrastructure Infrastructure - Key Highlights:  Spacious 850 Square Feet office set-up with modern facilities.  Seater capacity: 15 seats (extendible at short notice)  Uninterrupted power supply (with online battery back-up)  Two tier IT support for quick resolution of IT problems  Computers with latest technology configuration  Multiple network connections to ensure continuous online connectivity  Document management and work-flow systems used extensively to manage processes
  • 7. Data Security Data Security Practices:  Physical and Work floor Security  Screening of visitors/employees by a security guard during entry and exit for data storage media like cds  USB drives and cds are banned from work-floor  Employees sign a Non Disclosure Agreement (NDA) with punitive clauses  Mandatory background checks performed for all employees  Data Security: All data is backed up regularly  Network Security: Use of secured line with firewall protection  PC Security  Access to source documents is restricted to authorized employees only  No fax and printing capabilities at the processing site  PCs used by processors do not have USB, CD ROM drives and are denied web access  Limited usage of paper in the work-floor
  • 8. Our Approach Stages Salient Features Stage I: Planning Comprehensive, detailed project planning is critical to provide an effective, high-quality services. This stage enables the team to : • Gain an understanding of the project to be performed • Agree on approach, scope and schedule • Agree on the engagement protocols (Coordinators, reporting lines, etc) Stage II: Obtaining Input Input data can be transmitted through e-mail or Dropbox or Data FTP server. Paper reports / CD may be couriered to us. Interdependencies between our team and key stakeholders is identified and managed. Stage III: Execution & The recording and analysis of transactions / financial data is Delivery performed on a daily basis. The output is delivered by any of the following modes: - We update and upload books to a secure Dropbox folder / FTP Server - We login & update the books on the online bookkeeping software - We access your system using a secure VPN & update the books - Emailing reports A detailed internal reviews by team manager is regularly performed in order to to ensure consistency and quality. Stage IV: Feedback • This stage would also involve debrief call with the key stakeholders to assess the service delivery and identify areas of improvement. • As a part of our quality procedures we normally seek a formal feedback on our performance, from Clients.
  • 9. Our Approach Data Input Data Transfer Source documents1 Web based Input data (Images) scanned and uploaded Interface/FTP located at client by client staff server/our server Quality Control Web based Dedicated quality resource Interface/FTP checks processed work Data Output Data Processing Team in India - Updated client accounts - Downloads and checks data - Reporting statements - Enters data in accounting package residing at client server/our server Note 1. Source documents include invoice, bills, purchase orders, and bank statements among others
  • 10. Expected Benefits • A dedicated, motivated and very senior team that will deliver. Our team Team includes specialists who have worked with Big four accounting firms. They understand your concerns. • Our simple, flexible and practical approach will meet your needs. • Quality manuals with standardized procedures followed for each accounting Approach process Pricing • Our very aggressive pricing, expressing our desire to work with you Data Security • Highest priority for management of Information Resources & safeguarding of client data. • Critical input/outputs are continuously monitored against predefined Key Performance Indicators (KPI) Committed to • Passionate about working with you with a promise to deliver the highest Service quality of service.
  • 11. Cost Saving Summary Indicative figures 100 Cost of In-house personnel1 40% to 50% cost benefit in short term ~30 to~40 +2 to +3 ~50 to ~60 Savings from ~ 5 to ~10 labor costs Governance Cost of Savings from costs3 outsourced ~5 to ~15 ~35 to ~55 lower process once associated2 Savings due to Cost of Off-shored costs Process outsourced improvements processes once mature Note 1. Includes salary, benefits and ancillary costs of personnel currently executing the processes 2. Associated costs include non-compensation costs related to personnel, such as, occupancy, training, computing, attrition and hiring costs, and HR support 3. Includes cost of in-house personnel’s participation in administering the outsourcing relationship