what are the imp things are needed for running an institution.

3. OBJECTIVES OF THE TOPIC….
➢ To discuss about the management
process
➢ To explain the process of planning
➢ To detail about organizing
➢ To list out the purposes of
recruitment
➢ To tell about the human resource
planning
➢ To explain about budgeting of an
organization
➢ To discuss about discipline, public
relation,library, hostel

4. ● Management is the process by which a
cooperative group directs actions
towards common goals.
- Joseph
L.Massie
● Management is the process and the
agency through which execution of
policy is planned and supervised.
- G.E.Millward
MANAGEMENT

5. PROCESS OF
MANAGEMENT

7. PLANNING

8. CHARACTERISTICS
● Planning is looking into the future.
● Planning involves a predetermined line of action.
● Planning discovers the best alternative out of
available many alternatives.
● Planning requires considerable time for
implementation.
● Planning is a continuous process.
● Planning's object is to achieve predetermined
objectives in a better way.
● Planning is required at all levels of management.
● Growth of any organisation depends upon planning.

9. IMPORTANCE OF PLANNING
● Helps to formulate the objectives clear and specific and
gives a plan of actions.
● To increase the chances of success by focusing on results,
not on activities.
● To force analytic thinking and evaluation of alternatives,
therefore improving decisions.
● To help avoid crisis management and provide decision-
making flexibility.

10. CONT……
To ensure optimum
utilisation of
resources,both men
and material
available with the
institution.
To help in saving
time,effort and cost
by eliminating all
wasteful and
unproductive
activities.

12. DEFINITION

13. NATURE OF ORGANIZING

14. CONT….

15. PROCESS OF ORGANIZING

16. ● Achievement of the objectives of an enterprise by
providing a framework of coordination and
control.
● Helps organisations to grow and expand to giant
sizes.
● Facilitate taking up of new activities and meeting
new demands.
● Optimum use of technology permits optimum
utilisation of human resources.
● Provides recognition for the professional and
improves job satisfaction and interpersonal
relations.
● provides scope for the training and development of
future management.
● Clear channels of communication among the
members of the organisation leads to coordination.
IMPORTANCE
OF
ORGANIZING

18. DEFINITION

19. FACTORS AFFECTING..
03
02
01
SIZE
OF
INSTITUTION
NUMBERS
OF
DEPART-
MENTS
COURSES
OFFERED

20. FACTORS AFFECTING..
06
05
04
RATE OF
GROWTH
OF
INSTITUTION
PLANS
FOR
FUTURE
EXPANSION
WORKING
CONDITIONS,
SALARY,
OTHER
DEPARTMENTS

21. STEPS OF RECRUITMENT
Preparation of the recruitment policy and rules
⇓
Planning and assessment of recruitment programs
⇓
Determination of the sources of recruitment
⇓
Writing job description and person specifications
⇓
Drafting the application forms and instructions to the candidates
⇓
Preparation of the advertisement and release in the media
⇓
Collecting filled up application forms
⇓
Handing over to the selection department

22. SOURCES
01
02

23. SELECTION PROCEDURE
Receipt of the
Application form
Pre-employment
screening
Pre-employment
interviews
Tests if any
Preliminary
selection
Interview

24. Cont…
Final
selection
Medical
Examination Placement Induction

25. HUMAN
RESOURCE
PLANNING

26. Human resource planning is a process by which
an organisation should move from its current
manpower position to its desired manpower
position.
- - EW Vetter

27. HUMAN RESOURCES IN COLLEGE

28. Human resources planning in educational
institution-
.
● Determination of the effective
departments-teaching,non teaching like
office, library, games, etc.
● Determinations of the work hours of
each department.
● Analysing the need for a shifting system.
● Calculation of the teaching workload in
each curriculum.
● Determination of reopening date after
the summer vacation and the closing
date for the summer vacation and
number of holidays including sundays.
● Determination of effective working
days.
● Rules for the compensation for awards,
rewards and punishments are to be
made.
.
● Determination of the important events
and celebration of the institution such
as founder's day, institution day,
annual day and sports day, etc.
● Based on the above, the number of
teachers required to teach the
curriculum department is to be
calculated.
● Required qualifications, qualities,
characteristics are to be written, the
procedures to be followed in the
process of selection are to be framed in
the form of recruitment rules, policies
and procedures.
● The career advancement programs with
a view to develop the teaching and
nonteaching staff are to be constructed.

29. BUDGETING

30. DEFINITION
"Budgeting is a preparation of comprehensive
operating and financial plans for specific intervals of
time".
- - Shillinglaw

31. CLASSIFICATION OF BUDGET
ACCORDING TO TIME

32. ACCORDING TO FUNCTION

33. ACCORDING TO FLEXIBILITY

34. ADVANTAGES OF BUDGETING
● It compels the management to plan for the future.
● It helps to coordinate, integrate and balance the
efforts of various departments.
● It helps to optimise the use of the organisation's
resources, both capital and human.
● It develops profit-mindedness and cost
consciousness.
● It saves the management's time and energy.

36. The discipline is the practical behaviour of a
person. But the discipline differs from
situation to situation, person to person,
according to the relations.
● To increase the efficiency of employees-
both teaching and non teaching.
● To maintain peace,regulate behaviour of
people including students.
● To move towards the predetermined goal
of the educational institutions

37. ● Take the forms of positive
support and reinforcements.
● To help the individual in
moulding his behaviour and
developing in a corrective
and supportive manner.
● Self-discipline.
● Forces students to obey orders
and function in accordance with
set rules.
● They are not told why they are
punished.
● Autocratic approaches as
subordinates are given no role in
formulating the rules.

38. PRINCIPLES OF MAINTAINING
DISCIPLINE
● All the rules should be framed in cooperation and collaboration with
the representatives of employees.
● All the rules should be appraised at frequent and regular intervals to
ensure that they are, and continue to be, appropriate, sensible and
useful.
● Rules should vary with changes in the working conditions of
employees.
● Penalties for any violation of any rules should be clearly stated in
advance.

39. SOME
DISCIPLINARY
PROCEDURES
● Issuing a letter of charge to the
employee.
● Calling upon him for explanation.
● Consideration of the explanation.
● Serving a show-cause notice.
● Holding of a full-fledged enquiry.
● Nature of punishment
TYPES OF
PUNISHMENTS
● Oral warnings
● Written warnings
● Loss of privileges and fines
● Punitive suspension
● Withholding of increments
● Demotion
● Termination

41. DEFINITION
● Public relations is a planned
process to influence public opinion
through sound character and
proper performance based on
mutually satisfactory two way
communication.
● Public relations help an
organisation and its public adapt
mutually to each other.
-
PRSA

42. ● Counselling
● Research
● Media relations
● Publicity
● Employee/Member
relations
● Community relations
● Public affairs
● Governmental affairs
● Issues management
● Financial relations
● Industry relations
● Special events
● Marketing communications

43. ROLE OF P.R. IN NURSING
● Building awareness and a favourable image for nurses and
the nursing profession.
● Closely monitoring numerous media channels for public
comment about nursing and the nursing profession.
● Managing crises that threaten the nurses and the image of
the nursing profession.
● Building goodwill among patients, family and the public
through community, philanthropic and special programs and
events.

45. DEFINITION
Performance appraisal is the systematic description of an employee’s job relevant strengths and
weaknesses. -Cascio
It is a formal systematic procedure involving usually 3 steps:
● Setting work standards
● Assessing employee’s actual performance against set standards
● Providing feedback to employees to improve deficiencies.
TOOLS FOR P.A.
● Ranking
● Performance checklist
● Rating scales
● Graphic scale method
● Descriptive rating scale
● Forced choice method
● Checklist method
● Essay method
● Field review method
● Behaviorally anchored rating scale

46. PROCESS OF P.A.
➢ Assess institutional and personal needs and set goals.
➢ Develop policies and procedures for performance
appraisal.
➢ Establish performance standards,objectives and time
frame.
➢ Communicate these standards to employees.
➢ Assess the performance.
➢ Compare the actual with standards.
➢ Discuss periodically the results.
➢ Initiative corrective actions when necessary.
➢ Evaluate the performance.

47. PEER EVALUATION
Peer evaluation is an evaluation done by colleagues or peers of all teaching related
activities for either formative or summative purposes.
Components of either type of evaluation may include course materials, student
evaluations,course and teaching portfolios,teacher self assessments,classroom
observations.
TYPES
A. Informal feedback- Nurses frequently observe and judge their colleagues'
performance.
B. Formal feedback- A formal feedback system should have a job description and
clearly defined standards of practice to be measured.
C. Formative evaluation- it describes activities that are to provide teachers with
information that they can use to improve their teaching. It is intended for
personal use.
D. Summative evaluation- it describes activities that are conducted to gain
information needed to make personnel decisions such as
promotions,reappointment. It is more formal.

48. STUDENT EVALUATION
Students have right and responsibility to evaluate :
● how well the teacher contribute to student’s ability to master the
content
● how well faculty member presented the material in a manner that
was understood by students.
● how faculty member’s feedback helped the student in directing
his/her energy toward success in course.
● how the faculty member interacted with the student to enhance
overall learning and interest in topic.
These are questions only students can answer and the data should be
used to guide teachers in making changes in their teaching strategies .

49. SELF-EVALUATION
Self evaluation is the evaluation of one’s job performances. It is
important for nurse leaders because knowledge of self will enhance
their leadership ability and potential.

50. IMPORTANCE OF P.A.
● Determining the training needs of an employee.
● Providing adequate feedback to each individual for
performances.
● Planning for promotions,transfers and job rotations.
● To determine job competence.
● To enhance staff development and motivate personnel toward
higher achievements.
● To improve communications between staffs.

51. The educational institutions also provide the
various welfare measures to the teaching,non
teaching staffs and other staffs in institutions.
The welfare measures include:

52. LIBRARY
A good library contributes
effectively to an educational
program. It not only opens the door
to new knowledge but stimulates
critical thinking and helps to
develop independence in seeking
and obtaining information. An up
to date, varied selection of books
and other library material also
encourages and assists the staff in
study and research both for self
improvement and for the benefit of
the students.

53. Location
● It should be conveniently located in
quiet, attractive surroundings.
● The library may be separate for
nursing colleges or it may be
combined with the other courses,
where an institution is running
multiple courses.
● The size will depend on the number
of users. In general, it should be
large enough to accommodate the
students.
● Adequate ventilation and good
lighting, both natural and artificial
are essential.
Furniture and Equipment
● Comfortable chairs and table
with convenient height
● Metal/wooden book shelves or
cupboards with glass doors
● Bulletin board, book and
newspaper display rack
● Journal display rack with space
for back numbers
● Stationery items such as index
cards, borrowers cards, labels
and registers.

54. A qualified and skilled librarian(s) is essential to
manage the library effectively. They are helped
by the library assistants. The functions of a
librarian include:
➢ Maintaining up to date record of all books,
journals, etc.
➢ Maintaining all registers such as accession
register and others classifying and
cataloguing all books and journals.
➢ Displaying books and other material of
current issues
➢ Checking for worn out and sending it for
binding.
➢ Participating actively in library committee
meetings .
The committee members include the
librarian, principal, staff and student
representatives.
The functions of the library committee
include:
➢ Preparing the budget and review.
➢ Selection and purchase of new
books and journals.
➢ Formulating policies .
➢ Encouraging the use of libraries.
➢ Determining library requirements

55. Policies are formulated regarding-
➢ Hours at which the library will
be open
➢ Holidays
➢ Reference and issue books.
➢ Period for which the book may
be borrowed
➢ Disciplinary actions for delay
return, loss or of the library
belongings and properties
➢ Discarding the outdated books.
Budget is required for equipping
library with:
● Furnitures
● Book shelves and racks
● New books and journals
● Maintenance of library such as
electricity,
● Binding of books
● Payment of librarian and other
persons.

56. ● Dictionaries - general,
medical and nursing
● Encyclopedias
● Government data and other
reports
● Books on nursing sciences
● Newspapers
● Selected biographical and
philosophical books.
● Books are usually arranged as per
the classification system adopted in
an open shelf for easy access.
● Reference books may be kept
separately.
● It is always good to classify the
books in selected groups for easy
maintenance.
● Each book should be given a
specific accession number and the
details such as the author name,
title, publisher, place, year, cost,
etc. should be maintained.
● For borrowing, a card system can
be maintained, which will facilitate
checking.

57. The hostel is considered as a centre of
citizenship training and second home
of the pupils. A hostel should provide a
conducive, relaxed atmosphere and
environment which will contribute to
the total development of the student. It
also encourages healthy living by
providing opportunities for learning
how to live in a group, to share
interests and activities.

60. ANY
QUESTIONS??

62. BIBLIOGRAPHY
● Sudha R.,‘Nursing education principles and concepts’,Jaypee Publication, 1st Edition
(2013),pg no:348-372
● Joshi Punam, Venkateswari Latha. ‘Textbook of Nursing education’.
Elsevier Health Science publication,2nd edition (2015),pg no.
● Basheer P. Shebeer . ‘Textbook of Nursing education’, Emmess publication,3rd edition
(2015),pg no.:
● https://www.slideshare.net/Sudharanibanappagoud/management-of-nursing-
educational-institution-staffing-recruitments-election-200507174652
● https://www.slideshare.net/sadamhuden/lesson-plan-on-management-of-nursing-
educational-institutions