Indepth Hygiene brochure: 'Are you a responsible person?': Under the new Fire Safety Law - the Regulatory Reform (Fire Safety) Order 2005 - you could be deemed a 'responsible person' if you exercise control over all, or part of, workplace premises. You could be an owner, buildings or facilities manager, or a contract catering manager - somebody who is responsible for the welfare and safety of employees and building occupants. Every company has a legal responsibility to appoint a responsible person or persons'.

1. Are you a 'responsible person'?

2. U nder the new Fire Safety Law - the Regulatory Reform (Fire
Safety) Order 2005 - you could be deemed a 'responsible
person' if you exercise control over all, or part of, workplace
premises. You could be an owner, buildings or facilities manager, or a
contract catering manager - somebody who is responsible for the welfare
and safety of employees and building occupants. Every company has
a legal responsibility to appoint a 'responsible person or persons'.
The Responsibilities of the 'Responsible Person'
A 'responsible person' is legally required to produce a fire risk
assessment to identify fire hazards i.e. sources of potential ignition.
There is a duty to take action to eliminate, or, at the very least,
to minimise any threat to the safety of employees and building
occupants. Failure to have carried out a fire risk assessment will
result in criminal prosecution of the 'responsible person' in the
event of a fire causing injury or death.
A Summary of Fire Law Changes
■ Fire certificates will be abolished.
■ Fire risk assessments must be produced. The “responsible person or
persons” must be appointed.
■ “Responsible person” to ensure safety of building occupants by
eliminating or minimising fire hazards identified in Fire Risk Assessment.
■ In multiple occupation premises, the landlord or managing agents
have responsibility.
■ Fire Authorities will be enforcing Authorities with power to ensure
responsibility is met and, if it is not, to penalise the offender, either
financially or by imprisonment.
■ Failure to meet responsibilities can result in personal liability action
against the “responsible person”.

3. building which contains catering facilities will almost invariably
A have one major source of fire risk which must be included in
the fire risk assessment - the grease extract system beyond
the kitchen canopies. Grease from the cooking operation passes
canopy filters and accumulates in ducting to provide a high risk
ignition source. The 'responsible person' must take steps to ensure
this fire risk is eliminated.
Free Fire Survey and Report
We will carry out a survey of your grease extract system and provide
a detailed report including system schematic, quite free of charge.
This will assist you in preparing the fire risk assessment and describe
what action needs to be taken to eliminate any identified fire risks.
And remember, if you do not comply with the law and there is a fire
you could find insurance claims being disputed and renewal difficult,
if not impossible, to obtain.
For your free survey phone 020 8661 7888 or email
ductclean@indepthhygiene.co.uk.
Cautionary Note
There have been instances where property owners have thought their
grease extract systems had been cleaned only to find, usually as a result
of a fire, that grease deposits had not been fully removed. Remember,
unless the grease extract is fully cleaned, grease accumulation will
remain as a potential fire risk and you could be criminally liable in the
event of a fire causing injury to building occupants. Deep cleaning should
be carried out in accordance with the Heating & Ventilating Contractors'
Association's UK and European Standard TR19 and only contractors
who comply with this specification should be retained.
Indepth Hygiene Services, as a member of the HVCA, carry out all deep
cleaning services in accordance with Specification HVCA TR19.

4. Reasons why Indepth Hygiene give a Better Service
■ UK's leading independent provider of specialist deep cleaning for
ventilation systems.
■ Accredited SAFEcontractor - ensures service is delivered to highest
standards of health & safety compliance.
■ Registered to BS EN 9001:2000, a member of the Fire Protection
Association and the Heating & Ventilating Contractors Association
■ All work carried out in accordance with Industry specification
HVCA TR19.
■ £10m liability insurance cover for all services.
■ Detailed schematics of ventilation systems provided with
survey report.
■ Risk Assessments and Method Statements with COSHH
data are provided prior to service delivery.
■ Post clean certification for Fire Authority and Insurance compliance.
Indepth House, Wellesley Road, Sutton, Surrey SM2 5BW
Tel: 020 8661 7888 Fax: 020 8661 7506
Email: ductclean@indepthhygiene.co.uk www.indepthhygiene.co.uk