HSE documentation Training

1. HSE DOCUMENTATION
TRAINING

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Why need documentation
 It’s a legal requirement.
 It’s one of our responsibilities as safety Personnel.
 For record keeping to avoid reoccurrence.
 Ensure all site issues are recorded.
 To relay identified HSE issues to the immediate
concern personnel or department.
 Some Documents are necessary because it explains:
 How to work safely and protect their health.
 How to manage workplace risks and hazards.
 What to do if something goes wrong.

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Types Of HSE Documents…
 HSE documents includes forms and checklist, which
includes:
 STARRT Form
 Violation Form
 SCAR Form
 Suspension Form
 Incident/Accident Report Form
 First Aid Report Form
 Accident Report Form
 Near miss Form
 Site Inspection Checklist
 Heavy Equipment Checklist
 Etc.

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1. SAFETY TASK ANALYSIS RISK
REDUCTION TALK
 It’s a daily document to be
conducted/initiated by the
construction site supervisor or
foreman noted by HSE
personnel.
 Its explains the daily task to be
accomplished at a particular
area and the hazards and risk
associated with it and the
precautions / preventive
measures to be taken.

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2. Violation Form
 Its one of the disciplinary step taken to stop the unsafe
act’s committed by the personnel at the workplace, so as
to control the negative culture adopted by the employees
of using shortcut for the accomplishment of tasks.
 Any unsafe acts committed an individual must be issued
with the violation

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What other actions you have
taken such as: training, tbt,
Safety recommendations, etc.
Fill-in only the:
1. Date
2. Name & ID #
3. Designation
4. Company
5. Department
6. Activity
7. Location
If the violator refuse to
sign/acknowledge the
disciplinary action given to him,
his immediate
foreman/supervisor must
sign/acknowledge the form.
Note: Leave the Penalty Issued
Blank. Penalty issued will be
based on our records.

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3. Safety Corrective Action Report
(SCAR)
 The Abbreviation itself states that it’s the corrective
action report of any unsafe condition or act at a
workplace.
 It describes the unsafe act / condition at the
particular work activity during the particular activity
together with the risk level associated with it.

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Write the activity
What is/are the observations
(itemized/bulleted)
Be specific with the
hazard.
What actions to
be taken to
eliminate the
hazard to
reoccur.
NOTE: WHEN THE ISSUE IS HIGH (15-25 RISK SCORING) MEANS ITS ALREADY IDLH……IMMEDIATE
ACTION MUST BE TAKEN. WORK SUSPENSION MUST BE ISSUED IF IDLH.
WHEN WE SAY IMMEDIATE, THE ISSUE MUST BE CLOSED A.S.A.P (NOT MORE THAN 1 DAY).
Safety Corrective Action Report (SCAR)

10. RISK RATING
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SAMPLE SCAR

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4. Suspension / Stop Work Form
 Suspension / Stop work to be
issued when the working condition
is unfavourable for the task and
poses high risk to an individual
working around.
 SCAR should be followed by
Suspension Notice if there is
action taken.
 If in case its repeated by the same
activity
engineer/supervisor/foreman,
disciplinary action must be taken
to avoid untoward accidents.

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Suspension / Stop Work Notice

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Incident
 Incident :- Sudden events which may or may not result in
any kind of injury or loss.
 Accident :- Sudden events which result in injury or loss is
termed as accident.
 Near Miss :- Incident happen but does not result in any
injury or loss is termed as near miss.
 Note :
- all injury or any loss are because of unsafe act and unsafe
condition. Lack of knowledge in reporting, poor follow-up, poor
compliance of safety requirements and strict implementation of site
safety rules are the main cause why accidents happens repeatedly.
 All work related accident / incident reports to be submitted
officially within 24 hours.

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Incident / First Aid Report
 Used to keep the records
of the incident resulting in
minor injury which can be
treated at an workplace
(on job).
ALL IMPORTANT DETAILS
MUST BE INDICATED
DETAILED REPORT ON
WHAT HAPPEND
DETAILED REPORT ON
WHAT HAPPEND

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What happened
What actions
have been taken
Who is involved
Who is the witness,
if any

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Incident
Report
Sample

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What happened
Note: same as in
The timeline,
just remove
the time

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What is/are the
witness
Write their written
Statement.
Note: witness statement should be
written in English for easier
transcription.

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Why did it happen?
What caused the accident? Refer to SCAT CHART
SYSTEMATIC CAUSE ANALYSIS TECHNIQUE CHART

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What caused the accident? Refer to SCAT CHART
SYSTEMATIC CAUSE ANALYSIS TECHNIQUE CHART

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What are your immediate action taken?
Permanent action are
Based on the root causes.

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Near Miss
 To consider a near
miss there should be
an act committed by
an individual or a thing
which may have the
probability to cause
injury or loss but
actually not caused.

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Internal Accident Report
 This form is to used for
INTERNAL REPORT
ONLY. (Any incident not
reported to ARAMCO)
 Written statement shall be
attached on the form.
 Photos of the incident
must be attached.

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INTERNAL
REPORT
SAMPLE
NOTE: THIS
FORM SHALL
BE USED ONLY
FOR INTERNAL
REPORTS
ONLY

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Summary
 Be familiar with the forms.
 Be specific with the report you make.
 Do not give incomplete reports.
 Always ensure related documents are readily
available such as witness/involved person
statements, photos.
 Details of the involved person and witnesses.
 Statements must be clear and understandable.
 Submit reports on the spot after initial investigation.
 Remember! Incident reports are to be submitted
officially. 24 hour for preliminary report & 48 hours
for the final report.

29. Make SCAR & SUSPENSION
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30. DW-HSE-TM002
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Exam Scenario

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Exam Scenario

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Scenario
 On April 10, 2022 around 7:30am at Pkg 1 – Arterial Road infront
of Grid Station 1B near Increment 1, Damaged protection sleeve
of in-service fiber optic telecom interconnecting cable for
Increment 1 Pump Stations (National Water Company).
 What report you will make?
 Base on the scenario, make a report.
1. What actions taken after the incident.