Reka's presentation on writing formal emails.

1. HOWTOWRITE AN
EMAIL
INTHE PROFESSIONALWORLD

2. Situations in which you would need
to write an email:
■ Applying for a new job
■ Informing your manager on your work progress
■ Inquiring about new information

3. Subject
In the SUBJECT line of the email, include
a statement that is relevant to the
reason you are writing the email.

4. Salutations/Greetings:
■ Hello (Name),
■ Dear (Name),
If you don´t know the name of the person or are addressing a group:
■ To whom it may concern:

5. First line: State your purpose
It is important that you make your purpose or question clear and always
give the reader all the information they will need to help answer your
question.You can state the purpose statement with:
■ “I am writing in reference to”
■ “ I am looking for help with”
■ “Do you have any information regarding”
■ “ I am writing to enquire about”

6. Closing remarks
You should always give the reader some recognition, appreciation, or
thanks for the work they will do to answer your question, refer you to the
right person, or information they will give you. Here are some examples:
■ “Thank you for your help”
■ “I look forward to hearing from you”
■ “Thank you for your time”

7. Ending with your name
– This is the last step always end with one of the following:
■ “Best Regards, _______”
■ “Sincerely, ________”
■ “Thank you, _________”
_________ should includeYOUR NAME, PHONE NUMBER, RELEVANT INFO
EXAMPLE:
Sincerely,
RekaVasicsek
(510)305-4567
World Languages and Cultures, Bachelor of Arts
California Polytechnic State University

8. Here is a sample of an informational interview request email:
Subject: Informational Interview Request
Dear Mr./Ms. Important,
I am a student at ___ , beginning my first year. I am in the process of making some
decisions about my major. I have an interest inand your company has an outstanding
reputation in that area.
I would appreciate the opportunity to meet with you briefly to discuss careers in . I am
especially interested in your insights about the future of this area. Any information you have
would be very helpful for me in my career exploration.
Would you be willing to meet with me? If so is there a time that would be most convenient for
you or a way that you would like me to go about setting us this meeting?
Sincerely,
(Insert Name Here)