Dubuque Circles Initiative Leadership Track Series

1. Dubuque
Circles
Initiative
Leadership
Track Series
TIME MANAGEMENT:
HOW TO MAKE MORE
HOURS IN A DAY

2. Plan
Assign
Control
Evaluate
KNOW YOUR PACE

3. PLAN

4.  Type of management needed for type of planning
 Different types of planning:
 Notes and checklists
 Calendars and appointments
 Prioritization and goal setting
 Self-management
TYPES OF PLANNING

5.  “Things which matter most must never be at the mercy of
things which matter least”
 List tasks
 Ask yourself, what tasks you need to do and what an be
assigned, delegated or shared
 Align your priorities with those of your organization and
project
 Organize and execute around those priorities
SETTING PRIORITIES

6. TIME MANAGEMENT MATRIX

7.  To be successful, be sure to understand:
 What needs to be accomplished
 Time frames or deadlines
 The resources available
 The scope of authority they have
ASSIGN

8.  Write it down
 Overestimate time
 Hours in your work day
 List the most important tasks first
 A = Must get done
 B = Complete; only after A’s are completed
DAILY “TO DO” LIST

9.  Use the tools
 Create check in points
 Ask questions
 Follow up
CONTROL

10.  Daily planning becomes more of a function of daily adapting,
of prioritizing activities and responding to unanticipated
events, relationships, and experiences in a meaningful way
 Take a few minutes each morning to review your schedule
 As you overview the day, you can see that your roles and goals
provide a natural prioritization that grows out of your innate
sense of balance
DAILY ADAPTING

11.  Go back and review your initial goals, milestones and
timelines
 Did you meet them?
 If yes, celebrate!
 If no, identify what happened and correct
EVALUATE

12.  Identify 1 or 2 new actions to begin
 Get a support partner
 Be intentional and consistent with actions for 6 weeks
 Experience success: actions are now habits
 Identify 1 or 2 new actions to begin
 Repeat the process
NEXT STEPS