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How to Keep a Tenant’s
Personal Information Safe
Use an Online Screening Service
 They can provide basic or comprehensive reports to

ensure that a tenant can pay rent
 Keeps their personal information safe and secure

without the hassle of paper applications
Tenant Responsibility
 The tenant inputs their personal information and

submits it for checking
 Tenant doesn’t have to write it all down and worry

about the paper application being seen or lost
Communication with Tenants
 When communication

via mail or electronically,
include as little sensitive
information as possible
 Put outgoing mail

directly into secure
collection boxes
Social Security Numbers
 Do not list SSN unless it is absolutely essential
 Keep documents with SSN secure and out of sight
Employees
 Make wise hiring decisions to prevent employee theft

or leaks
 Limit the number of employees who have access to

tenants’ personal information
Computer Protection
 Keep electronic devices

safe by password
protecting all files
 Use up-to-date virus

protection software
Releasing Information
 Personal information should be released only to

those authorized by the individual
 Never release information via phone, mail, or

electronically unless receiver’s identity has been
confirmed
Proper Disposal
 Identity thieves target

trash
 Shred any paperwork

that contains personal
information when
discarding
For More Information Visit
 www.houserie.com
 Simplify your tenant screening process. Fast and

Easy.
 Call us at: 1-800-765-6994

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How to keep a tenant’s personal information safe

  • 1. How to Keep a Tenant’s Personal Information Safe
  • 2. Use an Online Screening Service  They can provide basic or comprehensive reports to ensure that a tenant can pay rent  Keeps their personal information safe and secure without the hassle of paper applications
  • 3. Tenant Responsibility  The tenant inputs their personal information and submits it for checking  Tenant doesn’t have to write it all down and worry about the paper application being seen or lost
  • 4. Communication with Tenants  When communication via mail or electronically, include as little sensitive information as possible  Put outgoing mail directly into secure collection boxes
  • 5. Social Security Numbers  Do not list SSN unless it is absolutely essential  Keep documents with SSN secure and out of sight
  • 6. Employees  Make wise hiring decisions to prevent employee theft or leaks  Limit the number of employees who have access to tenants’ personal information
  • 7. Computer Protection  Keep electronic devices safe by password protecting all files  Use up-to-date virus protection software
  • 8. Releasing Information  Personal information should be released only to those authorized by the individual  Never release information via phone, mail, or electronically unless receiver’s identity has been confirmed
  • 9. Proper Disposal  Identity thieves target trash  Shred any paperwork that contains personal information when discarding
  • 10. For More Information Visit  www.houserie.com  Simplify your tenant screening process. Fast and Easy.  Call us at: 1-800-765-6994

Editor's Notes

  1. Should we add a title such as ‘For Landlords” or “Tips for Landlords” and add some type of graphic or picture?
  2. An online screening service can provide critical background screening reports that verify that tenant’s are who they say they are and that reduce the risk that tenants will default on their leaseKeeps the tenant’s personal……………
  3. *Tenant needs to make sure that the personal information they input is correct *Tenant does not have to write anything down or make copies and worry……………….
  4. *When communicating……….*Put…………..I do not like the graphic. It should show communication between landlord and tenant, not just tenant
  5. Do not list or ask for SSN ……………………out of sight and dispose properly of paperwork and computer files with SSN
  6. * Make wise……………leaks. Consider background screening for employees* Limit…………..
  7. No changes
  8. *Personal……………..authorized by the tenant*Never release personal and/or other sensitive information……………..
  9. Ho to dispose of computer files with personal sensitive information ?
  10. No Changes