How to create a DASHBOARD for Management reviews. You may not be having enough time to show the complete 100s of input data, and at the same time management is only interested in short and crisp snapshot. DASHBOARD is the best way of showing all the information in one snapshot. And a step forward is if we can make it Interactive and play with the information.

1. 5 EXCEL COMMANDS USED TO CREATE AN INTERACTIVE DASHBOARD
RAMAN DHIMAN
INDIAN INSTITUTE OF MANAGEMENT (IIM) SHILLONG
Also MBA Candidate for IESE Business School, Spain
(FT Global MBA ranking – Rank 7th for IESE)

2. § To present Short, Crisp and Clear information to the audience.
(The dashboard which I am going to show you has around 200 excel sheets in the background from which
this dashboard is pulling actual data collected during my research)
§ Top management reviews.
(Management will neither have time or interest to go thru data in my 200 excel sheets, but what they are
interested in is the Short and crisp output in one snapshot)
§ Faster way of consolidating information
(Once you have created the standard tables at the back end for the dashboard, the next time you go for a
research you just need to plug information in the standard tables, and the Output on dashboard will
change automatically)
§ You can make it Interactive / Easy to play with information
(Top Management is always interested in looking at the results if we change one, two or three variables. So
with the help if Dashboard you can select different variables and see what is the effect instantly)

3. Select an Application type
from Drop down menu, and
all the graphs will change
as per input data in other
sheets
# There is only one variable on this dashboard.You just need to change an “Application Type”, and all
other data as per that application type will get reflected on this DASHBOARD

4. # There is only one variable on this dashboard.You just need to change an “Application Type”, and all
other data as per that application type will get reflected on this DASHBOARD

5. Keep track of the excel commands used for arriving at the results

6. # Keep track of the excel commands used for arriving at the results
Use COUNTIF command to filter the number of occurrences between two values. Such as
between a speed of <50 & <60 Kmph there are 4 occurrences, and then the frequency of
occurrences has been plotted to check the normal distribution

7. Applica'on
1
2
3
4
5
6
7
Gas Cylinder
2
2
Mineral Water
2
1
Egg Trays
1
1
Fruit & Vegetables 2
3
7
2
1
Milk Crates 1
2
2
Milk Cans
2
1
White Goods
1
1
Oil Drums
2
1
Refrigerated Truck 1
1
Market Load
3
1
1
1
FMCG
5
2
Speed Kmph 40
50
60
70
80
90
100
Step 1 – Input the collected data during research
e.g. Five vehicles had a speed of 60 Kmph for FMCG
FMCG Speed
1 0 40 40 Kmph
2 0 50 50 Kmph
3 5 60 60 Kmph
4 2 70 70 Kmph
5 0 80 80 Kmph
6 0 90 90 Kmph
7 0 100 100 Kmph
8
Step 2 – Map the speed data in the format below.
As you will change the “Application Type” in the
Dashboard, this table will automatically map the
speed data for the subject application.

8. Use “=“ from the Dashboard.
This table takes an input application
from the dashboard, as the
application you selected and maps
the speed data accordingly.
Use INDEX and MATCH command to filter the
data as per the “Application Type” selected.

9. Create Bar Chart using the Output Speed table
Create Pie Chart using the Output Speed table
# Variable 2: Distance distribution
table on the Dashboard can be
created in the same way

10.
SFC
407
SFC
407
Pick
Up
SFC709
SFC
909
LPT
407
LPT
709
Ultra
10.4THD
Ultra
9.6
Ultra
LPT
909
LPT
1109
BB
914
BB1214
Eicher
11.10
Eicher
10.50
Eicher
10.90
/
Canter
AL
Ecomet
HD
Gas Cylinder 3120
5080
6000
Mineral Water 4200
5000
0
2480
Egg Trays
6000
8000
Fruit &
Vegetables
4000
4000
3,500
3000
20000
9000
6000
16000
3000
4000
6,000
17000
3000
12500
12500
Milk Crates 3300
5000
5000
6000
5000
Milk Cans 3179
2500
5000
White Goods 2000
4000
Oil Drums 2000
4000
9000
Refrigerated
Truck
5000
2500
Market Load
4000
7000
8000
7200
7000
8500
FMCG
2500
6000
1404
2500
9000
6000
10000
GVW 5950
4450
7490
9050
6250
7490
10400
9600
8000
9600
12990
9600
11990
12976
5400
8720
12900
Keb Weight 2526
2200
2715
2760
2420
2820
4200
4675
4285
4545
4179
2473
3198
4200
Payload 3424
2250
4775
6290
3830
4670
5400
8315
5315
7445
8797
2927
5522
8700
Step 1 – Input the collected
data during research
e.g. For Gas Cylinder
Application actual payload
carried on SFC 407 in 3120 Kgs

11. Use IF
command to
find out
actual %age
of Overload
w.r.t. to the
legal
payload in
Kgs.
Eg. For Gas
Cylinder
application
SFC 407 has
-9%
Overload
(means it is
9% less
than actual
payload. So
it’s a under
load
application)

12. Use COUNTIF
command to
make the final
table for
mapping the
%age of
overload.
Eg. For Gas
Cylinder
application
SFC 407 has 2
vehicles those
were Under
load, and 1
vehicle under
10 to 20% of
Overload )

13. Operating Economics for SFC 407 - LPG Cylinder - HP Gas
Company : HP Gas Location : HP Gas Agency
OUTPUT DATA SHEET No EMI - Old Vehicle INPUT DATA SHEET
Cost Parameters SFC 407 Primary Goods: LPG Gas Cylinder From Chakan to Hadapsar
Initial cost per vehicle 450,000 Data Parameters SFC 407
Finance amount (Rs.) 405,000 Pay load in Tons -
Primary Load Carried in Tons 3.1
REVENUE CALCULATIONS Return load carried in Tons 1.5
Freight rate/ton-km primary load 11.6 Lead distance with onward primary load in Kms 50.0
Freight rate/ton-km secondary load 0.0 Lead distance with return secondary load in Kms 50.0
No of trips per year 600 Distance without load in kms -
Total Ton-km per year 138,000 Total distance per trip 100.0
Total freight earned per year in Rs. 1,080,000 No of trips per month 50.00
Total Load carried per trip(onward+return) in tons 4.6
FIXED COSTS PER YEAR Total number of operative months 12.0
Crew salary per year 156,000 Type of Tyres
Bias
Insurance, taxes and others 6,750
Admin expenses - manager/office/telephone etc - Cost of one new bias ply tyre in Rs 10,000.0
Total Fixed costs per year 162,750 Front axle tyre life in Kms 100,000.0
RUNNING COSTS PER YEAR Drive axle tyre life in Kms 80,000.0
Pay Load Carried in Tons per annum 2760 Cost of maintenance per km in Rs 0.2
Distance per month in Km 5000 Diesel Mileage with primary load in KMPL 8.0
Distance per year in km 60,000 Diesel Mileage with secondary load in KMPL 8.0
Trip Diesel Mileage for one trip in Kmpl 8.0 Diesel Mileage without load in KMPL -
Tyre cost per km in Rs 0.7 Fuel price in Rs 54.8
Fuel cost in Rs/year 410,775 Additional Expenses per ton in Rs -
Tyre cost in Rs/year 42,000 Approx Toll charges per km in Rs 3.4
Maintenance cost in Rs/year 12,000 Finance Data
Toll charges & additional expenses per year in Rs 204,000 Funding amount in % age 90%
Total Running Cost in Rs/year 668,775 Tenure in years 4.0
Finance Costs Per Year - Moratarium period in months -
EMI - Per Year -
TOTAL OPERATING COSTS PER YEAR 831,525 Tenure in months 48.0
Total operating cost per km 13.9 Fixed cost details
Total operating cost per ton-km in Rs 6.03 Vehicle price in Rs 450,000.0
OPERATING PROFIT PER YEAR 248,475 Body Price in Rs -
Finance charges (flat rate) in % age 8.0%
Crew Salary per month in Rs 13,000
Revenue Data
Primary load Freight rate per ton-km in Rs 11.6
Secondary load freight rate per ton-km in Rs -

15. § COUNTIF
§ INDEX
§ MATCH
§ IF
§ VLOOKUP

16. Like this you may create DASHBOARD for any other data type or research as well.
You may please reach out to me for an excel sheet or email me for more
understanding or any support required pertaining to your DASHBOARD problem.
You may reach me on:
raman.pgpex12@iimshillong.in
@United States of America