This document outlines how to be a good secretary. It defines a secretary as a person who helps company leadership complete office work by directly assisting leaders. The main duties of a secretary include arranging schedules, writing letters and handling phone calls, preparing for meetings, and properly filing documents. The document then lists 10 ways to be a good secretary, which are to love the job, master job skills, have an attractive appearance, have extensive knowledge, communicate well, be professional, obey leadership, have a good attitude and behavior, have a heart for serving, and respond quickly to changes. Overall, the key is to have the desire and courage to become an excellent secretary.

1. HOW TO BE A GOOD
SECRETARY
Rita Ismaya​

2. TOPIC
How to be a good secretary?
Who is the secretary?
What works a secretary?
How is the way of being a secretary?

3. SECRETARY??
According to me, the definition of Secretary is
A person who helps the company leader in completing the
office work, where the secretary is the one who deal
directly with the leaders, the secretary is an employee
differently than another. In fact, one factor for the success
of leadership because it has a secretary who can be relied
upon. The Secretary is the brain of leadership.
3

4. THE FOLLOWING ARE THE DUTIES OF A SECRETARY,
WHAT IS THE DUTY OF THE SECRETARY?

5. SECRETARY JOB
Rita Ismaya 5
• ARRANGING THE LEADER SCHEDULE
• CREATING LETTERS AND HANDLING THE TELEPHONE
• PREPARING THE MEETING AND WRITING THE NOTE
• DOING THE ARCHIVING PROCEDURES

6. Rita Ismaya 6
• A secretary in charge of organizing schedules when leaders such as
business meetings with clients or customers from other companies.
• A secretary should be able to write the letter properly. How to make a good
letter:
- Know to whom the letter will be given
- The sentence in the letter not too long, but should be concise, clear,
concise and easily understood
- The language used should be communicative and in accordance with
the rules of good language
- It must use polite words

7. 7
Handling the telephone:
• The telephone is lifted up before it
rings 3 times before.
• The telephone is lifted by using
the left hand while the right hand
write a telephone message
recorded on paper.
• Spoken word with a tone of
friendly courteous and friendly

8. MEETING, A SECRETARY SHOULD BE ABLE TO PREPARE FOR MEETING NEEDS, SUCH AS:
Rita Ismaya 8
• Create meeting invitation letter and proposal
• Arrange meeting activity
• Preparing for meeting room
• Preparing for accommodation and meals
The notes of meeting record, a secretary should be able to make short notes and
easily understood.

9. Rita Ismaya 9
Archiving Procedure, any document or letter should be filled;
a secretary should be able to do filing with 5 methods:
• Alphabetical Filing
System
• Chronological
Filing System
• Numeric Filing
System
• Geographical
Filing System
• Subject Filing
System

10. Let’s discuss one by one;
1. Loving the job done
2. Mastering a good job
3. Look attractive
4. Having extensive knowledge
5. Able to communicate well
6. Professional
7. Obedient to the leadership
8. Has attitude and good behavior
9. Have a heart to serve
10. Quick response to a change
Earlier, we already know what it is and what its secretary, and now we will discuss is how to be
a good secretary. We go straight to the point, exactly how the good secretary?
Here are 10 ways.

11. Presentation title 11
• If a secretary loves the job then he will
be successful, working not only to get
the money but because it is really
like and feel comfortable with her work.
• A secretary must be well aware
with the job. Not only could but
competent.
• A secretary should have the appearance of
an attractive, interesting does not mean
beautiful.
Do not we think, we are
not beautiful then we could not
become a secretary? But, to
look attractive here means
looking neat, matching the dress,
matching ornate manner, and in
harmony with the facial.
• A secretary must have extensive
knowledge, insight on technology,
language and other skills.
• Able to communicate means, a secretary
should be able to speak well. Whether
communicating with colleagues,
leadership, or other company
relationships.
• Professional means not interfering with
private matters with affairs office.
Personal problems should not be brought
to the office, this can create more jobs
disrupted and co-workers feared being
subjected to anger. Similarly, the opposite
problem of office should not be brought
into the house; this can create a family
get confused.
• Obedient to the leader means as a secretary
should be obedient to the command leader
as long as it does not harm our selves. For
example, the leader in office but she told
his secretary to say that he was not in
office. As secretary of the good we must say
no.
• Attitude and good behavior is necessary,
a secretary should be polite and she can
carry her self well.

12. • Heart serving, meaning that the
work performed must be
accompanied by a sense of service.
Sincerity and loyalty to the
leadership, helping leaders with all
capabilities. Understanding
the attitude of the leadership and
are always working to get the job
done on time.
• Quick response, a secretary should
know what to do when things
happen that are planned
outside the plan.
• Well, how about you whether you
have the desire to become a
secretary. The ways that I
mentioned before, you can try it. But
the most important things of all, it is
the desire and the courage. The
desire is to become a secretary and
the courage is to dream and to
imagine that you have become a
secretary.

13. I think that’s all my
presentation, thank you for
all your attention.