As more companies move to a hybrid workforce model, they need to make sure that employees have access to the documents and emails they need to do their jobs. docuvita DMS meets this need of the companies. It is the central repository for storing the needed work items like documents, presentations, invoices, agreements, presentations and emails (even attachments) so employees have secure and easy access. docuvita integrates with popular office applications such as Microsoft, SAP, Sage, Infor and others, so no matter what an employee is using they can retrieve what is needed for a document they are writing or a presentation they are putting together. The biggest win is that the document is archived as a new version and it is automatically shared with the rest of the teammates. We can provide employees with what they need to work. The managers and supervisors may also track the progress of tasks, audit workflows and measure the performance of the workforce. So, docuvita is a must-have tool for supporting the hybrid workforce model.

1. docuvita
Powerful Document Management
for Small and Medium-Sized Companies

2. Document Management System (DMS)
is an electronic solution that helps organisations
to streamline their document management processes

3.  It enables capturing, retrieval, sharing, tracking,
revision, distribution and archiving of any type of
digital document and hence information and data
they contain across the company
docuvita DMS  It offers easy traceability of documents and
audit trail of document creation, access,
modification, approval and submission ensures
statutory or regulatory compliance, such as tax
declarations, conformation to various standards
(e.g. ISO, FDA, etc.) and GDPR.

4. Do you deal with any of these problems?

5. No more space to store
your business
documents?

6. Can’t find the
document you are
looking for?

7. This is how you will manage documents
and processes with docuvita

8. docuvita DMS
The Solution
SAVE TIME & RESOURCES NOW!

9. docuvita DMS
Access your documents anytime and anywhere
docuvita is compatible with all devices including desktops, laptops,
smartphones and tablets
Access your documents anywhere

10. Ready for the Future
docuvita – Key Features
Audit-proof,
GDPR ready
Quickly find content and
keywords
Workflows to support
processes
Intuitive interface for easy
learning
Easy adaptability and
integration
Web-Service API to
connect to external
products
Works on-premise and in
the cloud
Web-based Client for
usage on any device

11. docuvita
Functionality
Store all files in one central repository. In docuvita you can
store all your document types: doc, docx, pdf, xls, xlsx,
ppt, scanned documents, video, images
Automate all the document-driven processes with the
powerful docuvita Workflow Server.
Scan documents and convert the content into usable
information for the business
Powerful Full-text Search capabilities that allows you to
search documents or the document content in fraction of
seconds

12. docuvita, one
Document
Management
System to
manage all your
files coming from
any source.

13. Effectively
Manage
Documents
Capturing with Scan,
Barcode, Mass import,
email
Search & Retrieve
Documents
Guest
User
Access
Outbound
Documents
Archiving
Workflow,
Processes,
Follow Up, …
Internet
Secure Deletion,
Retention
Management
docuvita
Document
Management

14. docuvita – Data Import with AutoProfiler
docuvita Database
docuvita.AutoProfiler
•XML-based importing tool
•Realization of import
scenarios of all kinds
•Documents (PDF, COLD),
Scanning, E-Mail
The AutoProfiler is a powerful function for the semi-automatic or fully automatic transfer of data and
the realization of various import scenarios

15. docuvita – Native Workflow Engine
Start User Task
Auto
Tasks
End
User-configurable workflows support business processes
Fully integrated
workflow engine
Realization of user
tasks
Automation of
tasks

16. docuvita – Native Workflow Engine
Scan
Invoice
Collect
Data
Extract
Data
Automatic
Storing
Automatic
Classification
Search &
Import
Automation of Document Import & Data Collection
Automation of Data
Entry in ERP / CRM
Validate
Data
End

17. docuvita
Data Security
Multi-Level Delete Function
File Encryption
Prevent Document
Manipulation
User Access Control

18. docuvita
Advanced Integration
With docuvita you can protect any existing IT investments while keeping your data
available centrally. docuvita enables seamless integration into existing software like
ERP, CRM, mail server, MRP and it is compatible with all known scanners, printers
and MFP-devices.
Documents Stored and Managed Centrally

19. docuvita document management system
Benefits

20. docuvita
Disseminates the information to all the Departments
Accounting
Customers
Suppliers
HR
Management
Board

21. docuvita
Boost Teamwork
Versioning
For authorized users, it is always
possible to access older document
versions and to see who has edited
them.
Notes Function
Personal notes on documents, folders
and files allow you to transfer
document-related information without
necessarily embed it directly into the
document.
Check-In and Check-Out
When a document is marked for editing
(Check-in), other users can see directly
who is editing the document and when
processing is complete (Check-out).
Workflows
Handle your business processes clear
and easy. Common actions include e.g.
querying decisions, monitoring deadlines,
automatically sending e-mails and many
more.

22. docuvita
Benefits
HR
Finance
Engineering
Cust Svc
S/R
Q/A
Sales
Marketing
IT
Production
Costs
CEO/
President
Profit
Processes
Employees
Cost of filing
Cost of Lost and Misplaced files
Equipment
Improve Customer Service
Internal collaboration
Compliance with Legislative Framework and
Quality Assurance Standards

23. Reduce
Document
Handling Costs
By going paperless, our customers have
decreased document-related costs by 20%-
40% with docuvita.

24. Boost
Productivity
On average, docuvita customers have
freed up 30 to 60 minutes a day for each
of their employee by eliminating manual
tasks like paper management, finding
documents and document sharing.

25. Reduce Regulatory
Compliance Costs
docuvita customers meet compliance
requirements with easiness and have
decreased the related costs by 42%.
docuvita customers are GDPR compliant
by design!

26. Improve Process
Efficiency &
Controlling Costs
With docuvita.WorkflowServer customers
have optimized their approval processes
for invoices, contracts or quality
management processes and reduced
their costs by 37%.

27. Marcus Wagner
Director Business & Finance
International School of Augsburg
“We achieved the digital transformation of our school
with docuvita and we realized the multiple
advantages of the solution, such as in the field of
processing the incoming invoices. The entire
workflow - from receipt to payment - is automated,
saving a lot of time Moreover, the automation of the
processes minimized the typical human errors, such
as incorrect filing or accidental deletion of a file. “
Why chose docuvita DMS??

28. Medical Document Archive in a
big University Hospital
docuvita White Label Version
Invoice Archive at the
EDI Leader Seeburger
AG
One of Europe's largest university
hospitals (Central Facility Management;
Invoice, HR prospectively)
QMS at PTA Business
Consulting
docuvita
Customers & Partners

29. docuvita
contacts
www.linkedin.com/company/docuvita-international https://twitter.com/docuvitaInt_DMS
www.docuvita-international.com info@docuvita-international.com

30. thank you.