The document outlines the steps for a project to implement new hardware and an electronic patient record system called HECTIS at a hospital emergency care unit. It includes identifying current hardware needs, procuring the new hardware, setting up the hardware, configuring HECTIS, training staff on how to use HECTIS, going live with HECTIS, and obtaining feedback on the new system. The key steps are identifying hardware requirements, procuring and delivering the new hardware, configuring HECTIS, training staff, and going live with HECTIS for patient care.

1. 2. EC walk-about and hardware analysis
@Project Team: Identify current EC hardware
(PC’s, Printers, Handheld scanners and
network points) requirements
1. Stakeholder Meetings
3. Procurement of EC hardware
@Supply chain: receives confirmed
Hardware requirements and quantities
from Project Team
6. HECTIS EC Profile and layout
@Project Team:
Programming HECTIS Locations /
Naming / transfers
and Exits to reflect the current
Trauma layout via configuration form
HECTIS
@Project Team: Discuss Hardware placement
within the EC
4. Delivery of EC hardware
@Hospital: Log calls for Hardware
setup via C-eI (021 9385394) or email:
CeI.ServiceDesk@westerncape.gov.za
9. HECTIS user experience
@Project Team: Monitor and
Evaluate HECTIS utilisation and
efficiency within the EC
@Project Team: Applies for DITCOM
approval for specified hardware requirements
@Supply chain: Places order for
hardware procurement
7. Training
@Project Team: Training of
identified facility staff on the
HECTIS Application,
@Project Team: Present the HECTIS
Application and benefit realization
8. HECTIS Go Live
@Hospital Management:
agrees to a Go-Live date
@Project Team: Collate and document EC /
Trauma Unit Hardware requirements
@Hospital: Identify facility
champions within various
departments, (Admin / Nursing /
Doctors)
5. HECTIS User Access
@Project Team: forward HECTIS
user forms to capture all staff for
creation on Active Directory
@Project Team: 3 Stages to
staff training, categorised as
(Clerical/ Clinical/ Medical)
@Hospital Staff: Successfully
utilise the HECTIS system
@Hospital: Provide feedback
on HECTIS system
Project Flow and
Implementation
Infographic
@Hospital: Facility champion to
identify new staff members that
needs training and HECTIS access
Authored by: Abdul G Gabier
HECTIS
Hardware
Delivery
HECTIS