This presentation provides information for new graduate students on key topics including submitting documents, setting up GW accounts, academic planning, policies, and a required orientation quiz. It explains the GW email and identification systems and various campus resources. Academic requirements are outlined such as maintaining a minimum GPA, course loads, and consequences for failing grades. Withdrawal and leave of absence policies are also covered.

1. School of Engineering and
Applied Science (SEAS)
2016-2017

2. In this presentation there are five sections for you to review:
1. Introduction & Requirements
2. Items to Submit
3. Your GW Accounts
4. Academic Planning & Course Registration
5. Student Policies
After viewing the presentation you will need to pass the quiz (Available on
Blackboard)
If you don’t successfully complete the quiz, a hold will be placed on your academic record. If
you have a hold on your record, then you won’t be able to register for classes in the next
semester.
In this presentation...
Intro Submit Accounts Academics Policies Quiz

3. Your Module Requirements
All Students Must
Complete:
• New Graduate Student
Orientation Module
• Academic Expectations
Workshop
International Students
Must Also Complete:
• International Module (J1 & F1)
Intro Submit Accounts Academics Policies Quiz

4. GWID
Your student number. Your Gwid# is the letter 'G'
followed by an eight-digit number. It should be the
signature line if your GWU email.
Example: G12345678
Science and Engineering Hall (SEH)
The main engineering building,
located at 800 22nd Street, N.W.
Important GW Terms
Intro Submit Accounts Academics Policies Quiz

5. Marvin Center
The student center
and book store located at
800 21st Street NW, lower floor
Colonial Central
A one-stop-shop for student accounts, student financial
assistance, and the registrar. It is located on the bottom
floor of the Marvin Center.
Important GW Terms
Intro Submit Accounts Academics Policies Quiz

6. Gelman
The Estelle and Melvin Gelman Library
is the main library located on the Foggy Bottom
Campus diagonally across from the SEH
on H & 22nd streets. More information about our
library resources.
Lerner
The Learner Health and Wellness Center is
located on the corner of 23rd and G. More
information about the wellness center.
Important GW Terms
Intro Submit Accounts Academics Policies Quiz

7. Do I need to submit my transcripts?
Check your admission letter. It will say if you are required to submit transcripts.
If yes…
Submit final, official transcripts for all post-secondary courses you’ve completed.
View our official transcript policy
Deadlines to submit final, official transcripts:
• Fall: November 1st of the year you started
• Spring: March 15th of the year you started
• Summer: July 1st of the year you started
What if I don’t submit my transcripts on time?
Failure to submit your transcripts will result in a hold being placed on your record.
Are you from China, Iran, or India?
You will need to follow additional steps to submit your transcripts.
Submit: Final Transcripts
Intro Submit Accounts Academics Policies Quiz
Send Official Transcripts to:
SEAS Office of Graduate
Admissions Suite 2885
800 22nd Street, N.W.
Washington, DC 20052

8. Are you under 26 years old?
If you were under 26 years of age on the
first day of your first semester, you are
required to submit your immunization
record.
For your privacy, submit this form directly to
Student Health Services.
More information about the mandatory
health immunization form (Chinese &
English versions available)
Submit: Immunization Form
Intro Submit Accounts Academics Policies Quiz
Deliver your forms to by
hand, by mail, or by fax
(Include your GWID) to:
Student Health Service
Attn: Immunization Record
2141 K Street, NW Suite 501
Washington, DC 20037
Fax: 202-973-8220
Alternate Fax: 202-973-1572

9. GW uses a Google-based email system.
NetID
You are assigned a NetID, which is the first part of your new
email address (the part of the email address that’s before
____@gwu.edu)
Your NetID is used to access our online systems.
Get your NetID
Reminder: Check your GW email account on a regular basis,
because this is where all GW communication is sent.
Your GW Email Account
Intro Submit Accounts Academics Policies Quiz

10. After you register for classes, you can get your GWorld card.
This is your student identification card (ID) and it gives you
access to various campus resources, such as the library, the health
and wellness center, and after-hours laboratories, etc.
What do I need to bring to get my GWorld card?
•Your photo ID
•Your GWid number
Where do I get my GWorld card? Colonial Central
GWorld Card
Intro Submit Accounts Academics Policies Quiz

11. SEAS Computing Facilities, located on the B2 floor of Science and
Engineering Hall (SEH), provides, coordinates, and manages a
comprehensive integrated set of computers, software, and network
resources dedicated to engineering and computer science
programs.
First get your GWorld card, then visit SEAS
Computing Facilities to request a SEAS account.
Please note that this account is different from NetID
SEAS Computing Facilities
Intro Submit Accounts Academics Policies Quiz

12. If you receive any grade below B− you are required to review your
program of study with your advisor. You should receive a letter indicating
this. However, you can always reach out to us if you need/want help.
Masters (MS) Students: If you receive 2 grades of F OR 3 grades below B−, you will be barred
from further enrollment in graduate courses, and will not be readmitted as a degree candidate.
Doctoral (Ph.D.) students: If you receive 2 grades of F OR 3 grades below B−, your graduate
study will be terminated and further enrollment prohibited. Courses that you earn grades below
B− are not included in the total credit-hour requirement for the degree.
Repeat Courses
You may not repeat for credit a course where you received a grade of C− or above, unless
required to do so by the department Chair.
Please consult the Bulletin for more details and for requirements for certificate and professional
degree students.
Important: SEAS Academic Requirements
Intro Submit Accounts Academics Policies Quiz

13. You must meet with your graduate professional advisor
and complete an individual Student Educational Plan in
DegreeMAP before the end of your first semester.
Details about DegreeMAP, an online advising software,
will be sent to you within the first month of classes.
Note: If you have missing or incomplete program plans, a
hold will be placed on your record that will prevent you
from registering for classes.
Academic Advising
Intro Submit Accounts Academics Policies Quiz

14. Academic Advising FAQs
Intro Submit Accounts Academics Policies Quiz
Professional Advisors
• Member of the admissions and advising team
• Will make sure you are following your degree
requirements and abiding by university policies
• Liaison for different offices
• Email us at seasgrad@gwu.edu
Academic Advisor
• Faculty member for your department
• Will help you with choosing courses to focus your studies,
class specifics, research advising, and course
substitutions.

15. Grading System
The following grading system
is used:
•A = Excellent
•B = Good
•C = Minimum Pass
•F = Fail
•Other grades that may be
assigned are A−, B+, B−, C+,
and C−.
Symbols that may appear
include:
•CR = Credit
•NC = No Credit
•AU = Audit
•I = Incomplete
•IPG = In Progress
•W = Authorized Withdrawal
•Z = Unauthorized
Intro Submit Accounts Academics Policies Quiz

16. Prerequisite Courses Are Included in Your overall
GPA
Prerequisite courses (including EAP) do not count
towards your degree requirements, however, the
grades earned in these courses are calculated in your
overall GPA.
Grade Point Average (GPA) Calculations
Intro Submit Accounts Academics Policies Quiz
Full-Time Graduate Course Load
9 credit hours is the normal full-time course load for
Graduate students

17. If you withdraw from a course before the start of the semester you will
have 100% of the tuition charges cancelled.
After that, the full amount of tuition will not be refunded.
Learn more about the withdrawal and refund policy
Withdrawal and Refund Policy
Intro Submit Accounts Academics Policies Quiz
If you drop a course before
the end of the…
% Tuition Refunded
1st week of classes 90%
2nd week of classes 60%
3rd week of classes 40%
4th week of classes 25%
After the 4th week None

18. As a GW student, you must be
familiar with and abide by the
Code of Academic Integrity.
More information about the Code
of Academic Integrity.
The Academic Expectations
workshop will go over this content
in more detail.
Academic Integrity
Intro Submit Accounts Academics Policies Quiz

19. You must be enrolled every Spring and Fall
semester for the duration of your program.
Unable to Enroll for a Semester?
You must request a formal Leave of Absence. You may take up to a maximum
of two Leaves of Absence during the duration of your program. International
students MUST first make an appointment with their ISO advisor.
Get Approval and Make a Formal Request
Requests must be approved by your graduate professional advisor. See them for
information on how to make a formal request by contacting The Office of
Graduate Admissions & Student Services at seasgrad@gwu.edu.
If you don’t formally request a Leave of Absence (LOA), you will be withdrawn
from your program. Then you will be required to reapply if you want to continue in
the program.
Leave of Absence
Intro Submit Accounts Academics Policies Quiz

20. As a GW student, you must be
familiar with and abide by the
provisions of the Code of
Student Conduct.
Found Here:
https://studentconduct.gwu.edu/
code-student-conduct
Student Conduct
Intro Submit Accounts Academics Policies Quiz

21. Thank you for reviewing these slides. Please save a
copy to refer to later if necessary.
After completing the quiz
Review the modules for your degree (Masters or PhD)
and international students (if applicable).
Questions?
Office of Graduate Admissions & Student Services at
seasgrad@gwu.edu.
Now Take the Quiz in Blackboard
Intro Submit Accounts Academics Policies Quiz