GOVSIG: Update on Digital Transfer at Archives NZ

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Update on digital transfer at Archives NZ presented for GOVSIG 2016 at the ASA Conference, Parramatta.

Government & Nonprofit

Australian Society of Archivists
Conference 2016, Parramatta
GOVSIG meeting
Update on digital transfer at Archives NZ
Ross Spencer
Digital Preservation Analyst
Systems Strategy and Standards team

Department of Internal Affairs
Government Digital Archive

Department of Internal Affairs
Interim Response to Born Digital Records and
Archives
• Practical work on existing born-digital accessions
• Skills and knowledge development
• Learned about internal capability, processes and systems
• Identified need for more experience with agencies
• Established baseline capability

Department of Internal Affairs
Current position
• Capability to accept some types of digital transfer
• Publish information about current position:
http://records.archives.govt.nz/assets/Guidance-new-standard/Digital-transfer-
readiness-characteristics-16-F18.pdf
• Find potential agency partners to do transfers
• Discover more about agency capability and requirements

Department of Internal Affairs
Our approach - flexible
• Flexible, project-based, case-by-case approach
• Headlines:
• Collaborative effort
• No rigid format or metadata requirements or specifications
• Starting small
• Challenges:
• Representation of record-to-record relationships
• Effort required for reviewing records

Department of Internal Affairs
Our approach – iterative

Department of Internal Affairs
Our approach – modular

Thank you
ross.spencer@dia.govt.nz

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Highlights Permanent Residents decrease along with percentage of TR2PR decline to 52 percent of all Permanent Residents. March asylum claim data not issued as of May 27 (unusually late). Irregular arrivals remain very small. Study permit applications experiencing sharp decrease as a result of announced caps over 50 percent compared to February. Citizenship numbers remain stable. Slide 3 has the overall numbers and change.

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1. Australian Society of Archivists Conference 2016, Parramatta GOVSIG meeting Update on digital transfer at Archives NZ Ross Spencer Digital Preservation Analyst Systems Strategy and Standards team

2. Department of Internal Affairs Government Digital Archive

3. Department of Internal Affairs Interim Response to Born Digital Records and Archives • Practical work on existing born-digital accessions • Skills and knowledge development • Learned about internal capability, processes and systems • Identified need for more experience with agencies • Established baseline capability

4. Department of Internal Affairs Current position • Capability to accept some types of digital transfer • Publish information about current position: http://records.archives.govt.nz/assets/Guidance-new-standard/Digital-transfer- readiness-characteristics-16-F18.pdf • Find potential agency partners to do transfers • Discover more about agency capability and requirements

5. Department of Internal Affairs Our approach - flexible • Flexible, project-based, case-by-case approach • Headlines: • Collaborative effort • No rigid format or metadata requirements or specifications • Starting small • Challenges: • Representation of record-to-record relationships • Effort required for reviewing records

6. Department of Internal Affairs Our approach – iterative

7. Department of Internal Affairs Our approach – modular

8. Thank you ross.spencer@dia.govt.nz