The document summarizes how nonprofits can use Google Drive features to reduce costs and increase data security. It outlines that Google Drive provides free storage, allows uploading and sharing of files with coworkers and partners, and enables real-time collaboration on documents. It also describes how documents can be edited offline and synced instantly online, and how documents can be used on websites and mobile devices. The presentation aims to demonstrate how Google Drive can help nonprofits reduce storage costs while improving security.

1. PittsburghCares.org and OrgSpring.org present
Google Drive for
Nonprofits
Agenda
• The main Google Drive features
• How nonprofits can use them to reduce cost and increase data security
• How to upload and share files with co-workers and outside partners
• How to collaborate on files in real-time
• How to edit files offline and sync instantly to your online drive
• How to use Google Drive documents in your website and on mobile
devices
• Question and Answer Session

2. Google Drive for Nonprofits
Main Features Main Features
Reduce Cost
• Free Storage (5gb)
• Lightning Fast Search Increase Security
• Integrates with other Applications (gmail
attachments to drive) Upload Files
• Doesn’t require an internal network - just
Share Files
internet access
• Accessible via computer and mobile devices Collaborate
• More than 30 types of documents can be
viewed in 1 browser Offline
• Real-time document collaboration
Docs on the Web
• File Revisions
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

3. Google Drive for Nonprofits
Reducing Storage Costs Main Features
Reduce Cost
Hardware
Storage Type Cloud Based Monthly Cost Increase Security
Cost
Small Business Upload Files
No $1,000 - $10,000 No
Network
Share Files
Do-it-yourself No $250 No
Setup
Collaborate
Google Drive Yes $0 $5 Offline
Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

4. Google Drive for Nonprofits
Main Features
Security Reduce Cost
Admins can restrict doc creation on user accounts
to one of 5 levels: Increase Security
1. Private
Upload Files
2. People at Organization with link
Share Files
3. Anyone at the Organization
4. Anyone with the link Collaborate
5. Public on the web
Offline
Docs on the Web
Find it: Manage Domain >> Settings >> Drive and
Docs >> Sharing Options
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

5. Google Drive for Nonprofits
Main Features
Uploading Files Reduce Cost
Increase Security
1. Upload local files on Drive site
2. Download local version of Google Drive Upload Files
3. Download Gmail attachments to Drive Share Files
application
Collaborate
4. Files are shared with you from other
Offline
Google Drive users
Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

6. Google Drive for Nonprofits
Main Features
Sharing Files Reduce Cost
Increase Security
1. From within Drive Application
Upload Files
• Direct Google Doc Shares
• Email & Social Media Share Files
• Publish on the Web
Collaborate
2. With links inside of email
3. Anywhere HTML can be posted Offline
Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

7. Google Drive for Nonprofits
Main Features
Collaborate Reduce Cost
Increase Security
1. Edit in real-time with collaborators
Upload Files
2. Save multiple file versions
Share Files
3. Restore previous versions instantly
4. Sync Edited Docs to Your Local Drive as Collaborate
New Documents or Revisions
Offline
Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

8. Google Drive for Nonprofits
Main Features
Offline Reduce Cost
Increase Security
1. Install Google Drive on Local Machine
• Download to Mac or Google Cloud Connect PC Upload Files
2. Enable and Allow in Drive Settings
Share Files
3. Install from Chrome Web Store
4. Point browser to: https://docs.google.com/ Collaborate
offline/
Offline
Google Docs & Spreadsheets editable in browser
Docs on the Web
All non-Google Docs (synced) editable in program
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

9. Offline Viewing Mode

10. Google Drive for Nonprofits
Main Features
Docs on the Web Reduce Cost
1. Can publish any Google Doc as a web page
Increase Security
1. On the web is public even if doc set to
private Upload Files
2. On the web is its own URL separate
from the private doc Share Files
3. Viewers have access to URL version Collaborate
not private doc
2. Images on Drive can be shared on Google + Offline
3. Download HTML and publish on your own
server Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

11. Google Drive for Nonprofits
Main Features
Reduce Cost
Increase Security
Questions ?
Upload Files
Share Files
Collaborate
Offline
Docs on the Web
Q&A
www.OrgSpring.org - Free Websites for Nonprofits

12. Google Drive for Nonprofits
PittsburghCares.org OrgSpring.org
An organization dedicated to increasing Providing free custom websites to
community engagement through nonprofits, essential technology
volunteerism and enhancing the impact services, tutorials, and support. Plans
include ability to take donations online,
of our regional service partners.
manage events, and create online
stores.
www.OrgSpring.org - Free Websites for Nonprofits

13. Google Drive for Nonprofits
OrgSpring.org - Nonprofit Network of Sites
Beta testing our new network at www.OrgSpring.org.
• More than 100 custom themes • Accept donations online
• Dozens of plugins • Crowdfund ala “kickstarter”
• Publish and maintain a blog • Create, manage, and sell tickets to events
• Social media integration • Sell products and services inside e-
commerce online stores
• Search engine optimization
• and much more...
www.OrgSpring.org - Free Websites for Nonprofits