The document discusses the author's motivation for going paperless in their work. They were overwhelmed by disorganized paper documents, digital files, emails, and websites related to their many complex work projects. Going paperless would allow them to more efficiently find any document from any device, have automatic backups, take paperless notes, and reduce stress and costs associated with paper. The author implemented the task management software Asana to help organize and collaborate on projects paperless. Challenges included changing habits and not all things could yet be done completely paperless.

1. Why and How I
Went Paperless

2. The Problem

3. Everything was jumbled together.
Projects consisted of paper documents,
digital documents, emails, and websites.
Meeting notes were on legal pads and
notebooks with followup
communications in email.

4. The ProblemProfessional Responsibilities
• Large school: 2,000 students, 200 employees, two campuses
• Normal “stuff”
• Many Complex Projects
• New academic building
• New Master Plan
• Accreditation renewal
• 50th Anniversary
• Learning Unleashed
• New website
• New Development Office
Where is it?

5. Stress

6. Workflow
“blow-up”

7. Workflow
“blow-up”

8. • Reduce stress
• Find any document or message from any device,
anytime, anyplace.
• Have one central “inbox” for everything.
• Become more efficient.
• Improve the ability to collaborate with my
colleagues and associates anywhere in the world.
• Automatically backups of all of my documents,
communications, research, books, etc.
• Take notes in meetings and instantly have them
saved and available for retrieval and sharing as
needed.

9. • Manage people and projects so that nothing
falls through the cracks.
• Manage my calendar and schedule so that it
does not manage me.
• Have an archive of all documents and
communications for future reference.
• Reduce the cost of printing, filing, and mailing.
• Eliminate filing cabinets and free up space.
• Be more environmentally friendly.
• Have a clutter free enjoyable work space.

10. Not Complicated-Just Looks That Way

16. Why Asana?
• Ubiquity across all platforms.
• Collaboration with up to 30 people…for free.
• Meshing of email and task management.
• It can scale. Asana works for large teams.
• It syncs – in real-time.
• Extremely active development,
• Lowest barrier to entry of any other
comprehensive task manager available.
• The folks behind it have the passion, expertise
and resources to build something stellar.

18. Paperless Board Meetings
Directorpoint

21. The Challenges
• Changing old habits
• Processing incoming paper
• Consistency in naming, filing, and tagging
documents
• Some things cannot yet be done
paperless, e.g., working with architectural
drawings

22. Bmosbacker@bcsk12.org
205.776.5902
@Bmosbacker
linkedin.com/in/bmosbacker/
http://christianschooljournal.comBlog