This document discusses goal oriented project planning (GOPP) for effective problem solving. It provides an introduction and outline of GOPP concepts, principles, and steps. GOPP is a participatory planning tool used in project management to define goals and objectives, analyze problems, and design action plans. The key principles of GOPP include planning logically and documenting it, involving stakeholders in the planning process, and determining goals before measures to achieve them. The main steps involve analyzing the project context, stakeholders, problems, objectives, activities, resources, and risks. GOPP aims to improve project design and ensure plans are relevant to those implementing them. It is an effective tool for problem definition and solution.

2. SEMINAR ON
GOAL ORIENTED PROJECT
PLANNING FOR EFFECTIVE
PROBLEM SOLVING
By-
Vinaya Kumar H M
Ph.D scholar

3. OUTLINE OF THE
PRESENTATION
 Introduction
 Clarification of concepts
 Types of plans
 Principles of GOPP
 Description of GOPP steps
 GOPP for problem solving

4. INTRODUCTION

5.  Leon. J. Rosenberg
 Management tool
 Bilateral and Multilateral
 NGO’s
 Mandatory for Financial aid
 Participatory

6. If you really want to do something
you’ll find the way;
If you don’t,
You’ll find an excuse.
- Jim Rohn

8. To understand the GOPP and its related
concepts
To get an insight about the procedure and
steps involved in GOPP
To use GOPP as a tool for effective problem
solving

9. UNDERSTANDING OF GOPP
AND ITS RELATED CONCEPTS

10. Goal reflects our purpose in
the life and have wide-
spread impact on our lives

11. ‘A’ Priority Goals – “MUST DO” Goals
‘B’ Priority Goals – “DESIRABLE TO DO”
Goals
‘C’ Priority Goals – “CAN WAIT” Goals
Innovative Village Preparatory Project

12.  Goal
The longer term or wider objective
 Objective:
Immediate aims of the project – what is
set out to do

13. Outcomes
 Effects or change in the project aims to bring
about.
Outputs
What the project will specially deliver.
Task to be completed or activities to be
implemented.
Activities
What needs to be done to achieve the
outputs.

14. GOPP
 GOPP stands for Goal Oriented Project (Programme or
Participatory) Planning.
 Also know as OOPP
 In French GOPP know as PIPO
 In German as ZOPP
 LF is also used as a term

15. GOPP
 An innovative tool
 interactive workshops
 Using the GOPP approach, all the stakeholders and
(future) partners are involved

16. GOPP HAS POTENTIAL USE
 Used in a wide variety of situations since the 1980s
and has proved to be robust and effective in helping
groups defining clear objectives and designing
related action plans
 An excellent method for improving team
effectiveness, HRM and problem solving
 Planning and re-planning of interventions

17. The idea of GOPP is to make sure
• That decisions are reached and recorded
• That if anything left undecided the reasons for
this are agreed and
• That team members reach a consensus on the
aims and actions of the project.
• Key to it all is the facilitator, who remains
neutral and ensures objectivity.

18. GOPP aims:
• To improve the quality of the analysis made by the
group of partners in the design phase of a project
• To make the project more coherent and transparent by
clarifying the responsibilities of each partner
• To provide trust and self-confidence to project partners
• To improve the capacity of the group of partners to
achieve more results in a limited time
• To create accountability
• A planning instrument

19. Types of plans in the management
sectors
• Purposes or missions
• Objectives
• Strategies
• Policies
• Procedure
• Rules
• Programmes and
• Budgets

20. Strategic Management Model
Strategy
Formulation
Strategy
Implementation
Evaluation
and Control
Mission
Objectives
Strategies
Policies
Feedback/Learning
Environmental
Scanning
Societal
Environment
General Forces
Task
Environment
Industry Analysis
Structure
Chain of Command
Resources
Assets, Skills
Competencies,
Knowledge
Culture
Beliefs, Expectations,
Values
Reason for
existence
What results
to
accomplish
by when Plan to
achieve the
mission &
objectives Broad
guidelines for
decision
making
Programs
Activities
needed to
accomplish
a plan
Budgets
Cost of the
programs
Procedures
Sequence
of steps
needed to
do the job
Process
to monitor
performance
and take
corrective
action
Performance
External
Internal

21. THE HIERARCHY OF PLANS

23. PERT (Programme Evaluation Review
Technique) and CPM (Critical Path Method)
• Techniques of project management useful in
the basic managerial functions of Planning
scheduling and control
• used to break down the large projects to
individual jobs or events and arranged in a
logical network

24. • Plan your work first…..then work your plan
Activity
Activity
Activity

26. PERT and Time Estimates
Optimistic Time Estimate
Pessimistic Time Estimate
Most probable/ Most likely Time Estimate
The PERT Assumption
Activities are independent

27. The CPM Model
• A “Deterministic” rather than “probabilistic”
model
• Allows for variations in job times as the
planned and expected outcome of resource
assignments
• Advantages of CPM and PERT

28. The procedure and steps
involved in GOPP

29. GOPP: Principles and Steps

30. Principles of GOPP
• Planning is done logically and completely
documented
• Planning is done in groups, together with those who
have to implemented
• Planning first determines the goal and then the
appropriate measure to achieve the goal

31. Objectives of GOPP
• Identify potential participants in a project
• Improve communication and cooperation
• Analyze the causes and effects of a given core
problem
• Define realistic, definite and sustainable
project objectives

32. • Clarify the scope of responsibility of project
participants
• Specify necessary project inputs/activities
necessary to achieve results and
• Provide sound basis for supervising projects,
monitoring and controlling progress,
evaluating impact and making appropriate
changes when necessary

33. Steps involved in GOPP
• 1 Analysis of project´s Context
• 2 Analysis of Stakeholders
• 3 Problem Analysis/Situation Analysis
• 4 Objectives Analysis
• 5 Plan of Activities
• 6 Plan of Resources/Inputs
• 7 Indicators/measurements
• 8 Risk Analysis
• 9 Analysis of Assumptions

34. Problem analysis

35. Complex Problem Diagram

36. Example of Problem Tree

38. Example of a Project
Planning Matrix

41. • A problem is the difference between
someone’s actual state and the state he wants
to be in.
• A well-defined problem is already half way to
being solved
• The seriousness of the anticipated efforts of a
problem determines both how the problem is
perceived and how urgently a solution is
sought

42.  Preparation stage
 Execution stage
 Evaluation stage

43. • The principles of GOPP ensures and confirm
that it is an effective tool for defining the
problem and solving it effectively.
• It helps to retain what has proved successful,
remember the steps which improved progress
and discover the weak points
• GOPP assists extension in problem-solving by
lending support to people in solving their
problem by helping them to analyze it in a
structured way, as well as by informing and
motivating them to solve it.

44. Benefits of Structured Problem
Solving process
Remove time lost in debate
Identify weak points in processes
Discover systemic causes
Explain with reasons why an incident occurred
Gives a factual representation of the incident
Compare what actually happened against what
should have happened, at any point during the
incident
It avoids the complexity of reality

46. • The primary strength of the technique is
considered to be the principle of basing all
planning on the analysis of existing problems,
as perceived by those who actually have to
deal with them
• This anchors each plan in reality, assures its
relevance and ensures that the interests of the
‘beneficiaries’ are served first and foremost,
rather than those of the ‘suppliers’