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Advanced Email

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Advanced Email

  1. 1. Advanced Email Brought to you by Fresno County Public Library written by Lisa Lindsay, MLIS
  2. 2. Class Goals <ul><li>Today you will: </li></ul><ul><ul><li>Learn how to add an attachment. </li></ul></ul><ul><ul><li>Learn how to add a picture to your account. </li></ul></ul><ul><ul><li>Learn how to use the chat feature. </li></ul></ul><ul><ul><li>Learn how to utilize labels, filters and search features. </li></ul></ul><ul><ul><li>Practice, practice, practice!!!! </li></ul></ul>
  3. 3. Why Gmail? <ul><li>Tons more storage! </li></ul><ul><li>Effective spam filter means you don’t waste your time sifting through spam to find what you want. </li></ul><ul><li>Easy to search. </li></ul><ul><li>Replies are convenietly organized as a conversation. </li></ul><ul><li>Note: The targeted ads are unobtrusive but they really do target based on what you type – it’s kinda creepy! </li></ul>
  4. 4. How to Send an Attachment <ul><li>Compose your message like normal. </li></ul><ul><li>Select “attach a file” underneath the subject box. </li></ul><ul><li>After you’ll get a box like this </li></ul>
  5. 5. Attachments, part 2 <ul><li>Find what you are after and then double click on the item. </li></ul><ul><li>Select “attach”. </li></ul><ul><li>Once it jumps back to your email you’ll see it there under the subject box. You can finish your email like normal and then select send. </li></ul>
  6. 6. Adding a picture to your account <ul><li>Scroll over your name on the left where the chat box is. </li></ul><ul><li>Click on “add a picture” where the default picture is. </li></ul><ul><li>From there, it’s just like when you add an attachment -- find your picture on whatever drive and double click it. </li></ul>.”
  7. 7. Using the chat (IM) feature <ul><li>The names listed are all names of people you have sent or received email from. </li></ul><ul><li>Scroll over any name with green and then click chat on the pop-up window. </li></ul><ul><li>You can also add you AIM contacts if you like to do instant messaging there. </li></ul><ul><li>Chat feature is limited to those with a gmail or AIM account (Yahoo isn’t integrated yet). </li></ul>
  8. 8. Using the search box to find an email <ul><li>Enter ANY term in the search box. </li></ul><ul><li>Just like searches the entire World Wide Web, “search mail” will search just contents of your email. </li></ul>
  9. 9. Labels <ul><li>Instead of making folders (like Yahoo) gmail lets you create a label to assign to any email. </li></ul><ul><li>This means one email can be given more than one label. </li></ul><ul><li>This can help you stay organized and find what you want quickly. </li></ul><ul><li>Sample labels “job hunt” and “Grand Canyon vacation” </li></ul>
  10. 10. How to create a label <ul><li>Under the chat box on the left you will see the label box. </li></ul><ul><li>Click on “edit labels” </li></ul><ul><li>Type in whatever label you want to create (“practice” is OK for now) and then select create. </li></ul>
  11. 11. Assigning a label <ul><li>Select the box next to each of the emails you want to label. </li></ul><ul><li>At the bottom (next to delete) select “more actions” and you will see many options including all the labels you created. </li></ul><ul><li>Select as appropriate. </li></ul>
  12. 12. What is the filter feature? <ul><li>You can use filters to automatically initiate a specific action such as: </li></ul><ul><li>Assign a specific label whenever a specific word appears. </li></ul><ul><li>Have certain emails skip the inbox. </li></ul><ul><li>Have certain emails forwarded to another email account. </li></ul><ul><li>Filters can help you make sure that the email you see first is the email you most care about. </li></ul>
  13. 13. Creating a filter <ul><li>Choose “Create a filter”. </li></ul>
  14. 14. Filters, cont. <ul><li>Fill in as appropriate and then choose “next step” and then “create filter”. </li></ul>
  15. 15. Utilize the Search Options <ul><li>You can use the “show search options” to do things like: </li></ul><ul><ul><ul><li>Limit your search </li></ul></ul></ul><ul><ul><ul><li>to a specific label </li></ul></ul></ul><ul><ul><ul><li>Limit your search to anything from a specific email address </li></ul></ul></ul><ul><ul><ul><li>Limit your search to anything with a specific word. </li></ul></ul></ul><ul><ul><ul><li>Any combination of the above imaginable. </li></ul></ul></ul>Taking the time to create your own labels and filters will help you find stuff quicker down the road when the number of emails you have received has started to grow.
  16. 16. Extra time at the end of Gmail class… <ul><li>iGoogle – your own homepage, anytime and anywhere </li></ul><ul><li>Particularly, show them how to add things like your Gmail to the iGoogle page, google maps, news, games and lots more. </li></ul><ul><li>Google Talk – just like chat, only using a computer (with a microphone) to “talk” in real time to the person on the other end. </li></ul>
  17. 17. Creative Commons License <ul><li>Written March, 2007 and updated June, 2007 by Lisa Lindsay, MLIS of Fresno County Public Library. </li></ul><ul><li>Template from a workshop created by N. Riesgraf for the Hibbing Public Library and revised by Kate Holmes of Jacksonville Public Library. </li></ul><ul><li>This work is licensed under Creative Commons Attribution-Non Commercial-Share Alike Licensed. To view a copy of this license, visit </li></ul>