SAP gl account posting

1. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
1
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
GLB SAP
Operation Manual
Prepared by : Nina Wu
Date: 2012/06/12
Version : 1.0
Confirmation：
Document confirmed by:
Title Name Signature Date
Version history
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2. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
2
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
VERSION DATE DESCRIPTION AUTHOR
1.0 2012-06-12 First version Nina.Wu
 Subject: Enter G/L Account Posting
 Purpose: You receive G/L account documents that have to be posted manually in the SAP
system. Essentially, the General Ledger Account serves as a complete record of all business
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3. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
3
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual
individual transactions can be checked at any time in real-time processing by displaying the
original documents, line items, and transaction figures at various levels.
 Explain:
Step1. Menu Path：Transaction code＞F-02
Accounting →Financial Accounting→General Ledger→Posting→F-02 - General
Posting
Click or double -Click .
Step2. Enter G/L Account Posting
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4. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
4
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Description of the
Field
Nature of the
Field
Value of the field
Document Data mandatory original document data
Type mandatory Account document type.
Common type by manually entry:
AC: Manual Accounting
AD: Regular Payment
KZ: Vendor Payment
DZ: Customer Payment
Company Code mandatory
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5. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
5
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Posting Data mandatory Date which is used when entering the document in Financial
Accounting
Period the period will be updated according to the posting date
Currency mandatory original document currency
Rate system default
Document Number internal number (auto generate)
Reference Reference document number. Search term.
Doc. Header Text explanations or notes for this document
PstKy mandatory Posting Key. the posting key with which the next document
line item should be entered, is specified.
01 Customer invoice(Debit)
11 Customer credit memo(Credit)
21 Vendor credit memo(Debit)
31 Vendor invoice(Credit)
40 Debit entry-G/L Account
50 Credit entry-G/L Account
70 Debit Asset
75 Credit Asset
09 Customer Special G/L(Debit)
19 Customer Special G/L(Credit)
29 Vendor Special G/L(Debit)
39 Vendor Special G/L(Credit)
Account mandatory Account which is to be posted to with the line item.
Posting key Account
01/11/09/19 Customer code
21/31/29/39 Vendor code
40/50 G/L Account
70/75 Asset number
SGL Ind If PstKy is
09/19/29/30,th
e field is
mandatory.
Special G/L Indicator for the Line Item.
Indicator which identifies a special G/L transaction.
With this indicator, you let the system know that a special G/L
transaction is to be posted and which transaction it is. Using
the indicator, the system determines a special screen and the
reconciliation account in the general ledger which will be
updated by the line item.
Such as:
Vendor
/
Customer
SGL Ind SGL Ind Description
Vendor A DownPayment-material/equipment
Vendor B Down Payment-MRO
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6. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
6
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
TType If PstKy is
70/75,the field
is mandatory.
Asset Transaction Type
The transaction type in Asset Accounting classifies the
business transaction. The transaction type controls various
system activities when business transactions are posted.
Such as:
100:External asset acquisition
101: Acquisition for a negative asset(write-downs)
Maintain the necessary fields, then choose Enter .
Description of the
Field
Nature of the
Field
Value of the field
Amount mandatory Amount in document currency.
Amount in LC Amount in Local Currency.
Automatically converted base on current exchange rate.
Tax Code The tax code represents a tax category which must be taken
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7. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
7
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
into consideration when making a tax return to the tax
authorities.
Tax codes are unique per country. The tax rate calculation
rules and further features are stored in a table for each tax
code.
Assignment Assignment Number
The assignment number is an additional information
reference field in the line item.
Such as: invoice number.
Choose Enter , then entry next line item.
To post the document, choose Post (Ctrl +S).
In the lower area of the screen, the system outputs the message Document xxxxx was posted
in company code yyyy, where xxxxx is the sequential document number assigned by the system.
Step3. Simulate Document
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8. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
8
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
To check the document before it is posted, choose Document → Simulate (Shift + F9).
This enables you to display the document, including the input tax to be posted, and to correct it
if necessary. Confirm any messages that appear with Enter.
Double click either line item, can display and change the detail information.
Step4. Park the accounting Document
If you want to save this account document before it is posted. You can choose Document →
Park (Shift + F4).
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9. F-02
Enter G/L Account PostingGLB SAP
Operation Manual
Page:
9
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
The posted document can only modify the text field, such as reference, Doc.Header Text,
assignment, Text.
The parked document can modify all fields.
Related t-code:
FBV2: Change parked document
FBV3: Display parked document
FBV0: Post Parked document
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10. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
10
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
 Subject: Clear G/L Account
 Purpose: The transaction is used to clear open items manually. If the balance of the items to
be cleared is not 0, you can create a residual item for overpayments/underpayments.
Prerequisites: The system contains open items that can be cleared.
 Explain:
Step1. Menu Path：Transaction code＞F-03
Accounting →Financial Accounting→General Ledger→Account→F-03 – Clear
Click or double -Click .
Step2. Clear G/L Account - standard
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11. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
11
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Description of
the Field
Nature of
the Field
Value of the field
Account mandatory Number of the account from which the open items are to be
selected for further processing.
for example: 21098000
Clearing Date mandatory Posting date in the clearing document.
Period The period will be updated according to the clearing date.
Company code mandatory for example: 6080
Currency mandatory Usually use the original document currency
Additional
Selections
You can choose one selection to search the open items.
Default is None: search all open items.
Choose Process Open Items .
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12. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
12
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
After entry into the screen Clear G/L Account Process open items are by default all items
activated. To deactivate all items first choose Select all and then Deactivate items .
Afterwards you can choose Select and then Activate items (or double click the item
amount), to select the appropriate items, which you want to clear. The activated items (represented
in blue writing) can become afterwards cleared, if in the field Not assigned an amount of 0.00 is
contained.
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13. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
13
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Assigned: This field contains the total of the active items on the display status. The amount
refers to the currency displayed on the screen.
Not assigned: Shows the difference between the amount to be cleared and the net total of the
active open items selected for clearing so far.
Click document overview , can entry next line item.
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14. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
14
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Maintain the necessary fields, then choose Enter .
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15. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
15
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Click document overview ,
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16. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
16
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
You can display the line item by manually entry, but cannot display the previous Activate open
items. Click .
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17. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
17
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Amount entered: amount by manually entry.
If in the field Not assigned amount is 0.00, you can choose Document → Simulate. To check
the document before it is posted.
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18. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
18
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Post your entries .
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19. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
19
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Step3. Clear G/L Account – partial payment
Choose partial payment Items and enter the payment amount.
The line item partially paid is not cleared. The partial payment is posted to the account and a
link to the related line item is created in the line item.
To check the document before it is posted, choose Document → Simulate.
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20. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
20
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Post your entries .
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21. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
21
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Display the document (FB03)
The document can link to original partial payment Items.
Display the Line item(FBL1N).
The original documents 600000003 & 600000004 have not been cleared. The same time post
a new open item 100000088 for partial payment, and can link to original document.
Step4. Clear G/L Account – residual items
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22. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
22
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Choose Residual Items and enter the required data.
Remaining amount which is to be posted during clearing of a residual item.
To check the document before it is posted, choose Document → Simulate.
Post your entries .
Display the document (FB03)
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23. F-03
Clear G/L AccountGLB SAP
Operation Manual
Page:
23
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Display the Line item(FBL1N).
The original documents 600000006 & 60000007 have been cleared. The same time post a
new open item 100000089 for Residual Items, and can link to original document.
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24. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
24
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
 Subject: Post with Clearing
 Purpose: Using the posting with clearing function, you enter document line items and then
select the open items to be cleared. Once you have fulfilled all the prerequisites for clearing,
the system clears the open items. The system generates one or more offsetting postings for
the open items to be cleared.
 Explain:
Step1. Menu Path：Transaction code＞F-04
Accounting →Financial Accounting→General Ledger→Posting→F-04 - Post with
Clearing
Click or double -Click .
Step2. Post with Clearing
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25. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
25
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Description of the
Field
Nature of the
Field
Value of the field
Document Data mandatory original document data
Type mandatory Account document type.
Common type by manually entry:
AC: Manual Accounting
AD: Regular Payment
KZ: Vendor Payment
DZ: Customer Payment
Company Code mandatory For example:6080
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26. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
26
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Posting Data mandatory Date which is used when entering the document in Financial
Accounting
Period the period will be updated according to the posting date
Currency mandatory original document currency
For example:USD
Rate system default
Document Number internal number (auto generate)
Reference Reference document number. Search term.
Doc. Header Text explanations or notes for this document
PstKy mandatory Posting Key. the posting key with which the next document
line item should be entered, is specified.
01 Customer invoice(Debit)
11 Customer credit memo(Credit)
21 Vendor credit memo(Debit)
31 Vendor invoice(Credit)
40 Debit entry-G/L Account
50 Credit entry-G/L Account
70 Debit Asset
75 Credit Asset
Account mandatory Account which is to be posted to with the line item.
Posting key Account
01/11 Customer code
21/31 Vendor code
40/50 G/L Account
70/75 Asset number
For example:10103801
Maintain the necessary fields, then choose Enter .
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27. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
27
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Description of the
Field
Nature of the
Field
Value of the field
Amount mandatory Amount in document currency.
Amount in LC Amount in Local Currency.
Automatically converted base on current exchange rate.
Assignment Assignment Number
The assignment number is an additional information
reference field in the line item.
Such as: invoice number.
Maintain the necessary fields, then click .
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28. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
28
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Description of the
Field
Nature of the
Field
Value of the field
Account mandatory Number of the account from which the open items are to be
selected for further processing.
for example: 21098000
Account Type mandatory The account type determines whether the general ledger or
one of the subledgers is used.
D: Customers
K: Vendors
S: G/L accounts
Additional
Selections
You can choose one selection to search the open items.
Default is None: search all open items.
Maintain the necessary fields, then choose .
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29. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
29
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
After entry into the screen Clear G/L Account Process open items are by default all items
activated. To deactivate all items first choose Select all and then Deactivate items .
Afterwards you can choose Select and then Activate items (or double click the item
amount), to select the appropriate items, which you want to clear. The activated items (represented
in blue writing) can become afterwards cleared, if in the field Not assigned an amount of 0.00 is
contained.
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30. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
30
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
Amount entered: This field contains the total amount by manually entry.
Assigned: This field contains the total of the active items on the display status. The amount
refers to the currency displayed on the screen.
Not assigned: Shows the difference between the amount to be cleared and the net total of the
active open items selected for clearing so far.
If in the field Not assigned amount is 0.00, you can choose Document → Simulate. To check
the document before it is posted.
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31. F-04
Post with ClearingGLB SAP
Operation Manual
Page:
31
version:
1.0
Date of Creation:
2012-06-12
Modified By:
Nina.wu
Date of Modification:
If the exchange rate of cleared open item is different with entry item. System will generate a
line item for exchange gain or loss automatically.
: choose the display currency. Default is document currency.
: reset the Simulate document, the automatically created line items will be deleted.
And you can process the open items again.
Post your entries .
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