This document provides an overview of finance and human resources for student affairs and academic support at a university. It summarizes that the division has an annual budget of $102 million from various sources like tuition, state funding, fees, auxiliaries, and grants. It operates several departments and programs with the core functions of providing access, facilitating student progress and persistence, advancing learning, and developing future leaders. The division has shifted to relying more on net tuition as state funding has decreased, requiring an emphasis on enrollment, retention, and financial responsibility.

1. Introduction to Finance & Human
Resources in Student Affairs &
Academic Support
Fall 2017 GA Orientation
Stacey Bradley
Senior Associate Vice President
Division of Student Affairs & Academic Support

2. Student Affairs and Academic
Support Organization
• Student Affairs & Academic Support has been one
integrated division since a reorganization of the Provost
Office in 2006 - 2007
– Units such as the Registrar, TRIO, Pre-Professional
Advising, University 101 and the NRC were added
• The organizational structure provides a clear and defined
link to the Provost Office and strengthens the
relationship between student services and academics

3. • Provide access
• Facilitate students’ progress & persistence
• Advance learning
• Shape responsible citizens & future leaders
Student Affairs & Academic Support
Core Functions

5. Central Office

6. Scott Verzyl
Associate Vice President for
Enrollment Management
Career Center Financial Aid
New Student
Orientation
Registrar
Retention
Assessment &
Planning
TRIO
Undergraduate
Admissions
Visitor Center

7. Gene Luna
Associate Vice President for
Housing & Student Development
Associated
Learning
Communities
Disability
Services
Health Services Housing
Student
Conduct and
Academic
Integrity
Student Success
Center
Sustainability

8. Anna Edwards
Interim Associate Vice President
for Student Life
Campus
Recreation
Student
Government
Communication
and Events
Student Media
Student Services
Multicultural
Student Affairs
Russell House
University Union

9. Stacey Bradley
Senior Associate Vice President for
Student Affairs and Academic Support
University 101
National Resource Center for
FYE & SIT

10. Division Finances
• Student Affairs & Academic Support has
an annual operating budget of
approximately $102 million in recurring
funds
– We have numerous funding sources with
various levels of procurement restrictions

11. Division Finances
• Housing and Health Services, our largest
auxiliaries, generate 56% of the total
resources in the division
– Auxiliaries are self-supporting areas that
operate as separate business units within the
University
• Known as “B” funds, these areas generate their
own fees, maintain their own facilities, issue debt
supported by their own revenue streams, etc.

12. Division Finances
• Tuition and state appropriations make up
approx. 27% of the Division’s overall operating
budget
– Areas supported centrally by tuition are called “A”
fund units
• Examples include the Enrollment Management departments,
U101, the Student Success Center, and Disability Services
– Some of these “A” funded units are also supported by
transfers from fee-funded areas

13. Division Finances
• Student Activity Fees, known as “D” funds
comprise about 7% of the resources in
Student Affairs & Academic Support
– Historically, these funds had the least
procurement restrictions since they were viewed
by the state as students spending their own
money.
– But since the student activity fee is part of tuition,
the level of flexibility is changing. Accountability
is critical.

14. Division Finances
• The Division also has “E” funds, revenue
generating funds that comprise approximately
9% of our budget
– “E” funds are self-sustaining functions, but not entire
units like auxiliaries
– Career Fairs, Student Orientation, and conferences
held by the National Resource Center for the First-
Year Experience are examples of activities that are
intended to generate revenue to support their
particular event’s operations…but they are events
and do not maintain buildings, issue debt, etc. like
auxiliaries

15. Division Finances
• Grant funds comprise approx. 1.5% of the
overall Division operating budget
– These accounts are typically known as “F”
funds and are governed by the stipulations in
the grant proposal and award
– Grant funds are highly regulated and
compliance with the proposal and award is
critical

16. University Budget for
2017 - 2018
• State appropriations comprise 9.6% of USC
Columbia overall budget
– Tuition and fees comprise 49.3%
– Auxiliary enterprises comprise 17.2%
– Grants, contracts and gifts comprise 20.8%
– Sales and service activities (not auxiliary) 3.1%
• At the end of FY08
– State appropriations comprised 21%
– Tuition and fees comprised 36%

17. University Budget Summary
• The University has shifted from a state supported model
to a net tuition model
– Enrollment and retention drive financial model
• While we continue to have the moral obligation to
intentionally support the success of each student, it is
now also critical for our financial stability.

18. Division Financial Status
– University engaged in a 3% strategic
reallocation for 2017-2018
• Focus is on academic excellence
– Division received additional $900,000 for 2017-
2018 to manage enrollment growth
– Institution continues to invest in division
services due to demonstrated contributions to
student success

19. Division Financial Status
– Fee based areas have survived due to
enrollment growth
• Increasing trend for auxiliary units to contribute
back to academic mission
• Pressure to contain tuition and fee increases
– Over 6 years added approximately 3,000
undergrads – growth of over 13%

20. Areas that Received New Institutional Funding
FY10 - FY18
Department/Area Funding Focus
Undergraduate Admissions $3,189,300 Recruitment
Student Success Center $1,033,803 Retention, Graduation
Career Center $652,860 Employability, Placement
Registrar $761,000 Retention, Graduation
Financial Aid $672,044 Recruitment, Retention, Graduation
U101 $463,500 Retention, Graduation
Disability Services $565,292 Retention, Graduation
Title IX Compliance $150,000 Retention, Compliance
Retention Assessment & Planning $200,000 Retention, Graduation
EAB Student Success Collaborative $330,000 Retention, Graduation, Employability
Student Conduct $100,000 Retention, Graduation
Multicultural, Service Learning, and
Leadership Programs $166,800 Retention, Graduation, Employability
Visitor Center $148,300 Recruitment
Capstone Scholars Program $48,507 Recruitment
TRIO $44,000 Retention, Graduation
Total FY10-FY18 $8,525,406
* Does not include $900,000 of enrollment growth funding currently being allocated

21. Division of Student Affairs & Academic Support
Fees Imbedded in Tuition
Fee FY10 FY17
% Change
FY10-FY17
Campus
Activity $3,568,505 $5,089,476 42.62%
Wellness $2,975,917 $5,003,132 68.12%
Student
Health $7,499,477 $11,083,563 47.79%
Enrollment growth and designated increases for specific initiatives

22. Housing
Undergraduate Room Fees
Weighted Average Increase
FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17
4.5% 2% 3.8% 4.9% 6% 3.75% 4.5% 3.79%
Addressing inflationary costs and specific initiatives

23. Financial Responsibility
– Tremendous responsibility to be good
stewards of ALL funds
– We must demonstrate accountability,
effectiveness and sound judgment
– Institution will only invest in activities where
return on investment is evident

24. Professional Responsibility
• Laws and Regulations:
– You don’t have to be an expert regarding
FERPA, HIPAA, ADA, Title IX, FLSA
– MUST be aware of laws/regs and know where
to refer issues
• University Policies & Procedures:
– Familiarize yourself with University policies
and take your responsibility seriously

25. Professional Responsibility
• FERPA
– Registrar’s website: http://registrar.sc.edu/html/ferpa/ferpa1.stm
• Definition of educational records
• Examples of directory information
• How to avoid FERPA violations
• FERPA quiz
• HIPAA
– Student Health Services site : http://www.sa.sc.edu/shs/hipaa/
• Targeted to students but explains our responsibility

26. Professional Responsibility
• ADA
– Student Disability Resource Center:
http://www.sa.sc.edu/sds/accessibility/
• Web accessibility checklist and links
• Title IX
– Mandated reporting for sexual assault, harassment,
discrimination
– www.sc.edu/stopsexualassault and Office of Equal Opportunity
Programs

27. Data Security – Simple Tips
1. AVOID PERSONAL WEB BROWSING.
This puts any data you handle at higher risk. Even a normally
trustworthy website can unknowingly spread a computer virus.
2. DO NOT GIVE YOUR USC PASSWORD TO ANYONE!
Don’t even share it with coworkers, your supervisor, or a
computer technician. Faculty and staff have been tricked by fake
email notices and fake login web pages.
3. AVOID PERSONAL SOFTWARE AND DATA.
Obtain the approval of your supervisor or IT support staff before
placing personal software or data on your business computer. Every
software package has security bugs.
4. PROTECT SENSITIVE DATA (SSNs, grades, financial info, medical info)
Do not send sensitive data through email.
Only retain sensitive data for as long as is truly required to
perform your job functions.

28. In Summary
• Change is the new normal
– flexibility and patience will serve you well
• You are an investment
– take advantage of opportunities, ask questions