Finding the right venue for a conference – The Good, The Bad and The Ugly

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Martin Jack is organizing an annual strategic conference that will host 200-250 attendees over 2 days. The conference will require accommodation for 2 nights, a main meeting room in a cabaret style setup, 4 breakout rooms, exhibition space, and a conference dinner. While sales sees the profit potential, operations must ensure the venue can meet all specifications, provide a comfortable environment, and cater to VIPs without compromising or incurring extra costs after the contract is signed. Effective communication between sales and operations is key to delivering a successful event for attendees and keeping the client happy.

The specification
2 days
Numbers – 200 to 250
Accommodation 2 nights
Main Meeting Room – Cabaret style
4 syndicate rooms
Conference Dinner
Exhibition Space

• Operations at 1st site visit
• No hidden extras after contract
signing
• Invite to attend similar event
• Know when to say NO

Martin Jack
martinjack@thinkdifferentevents.co.uk
0785 234 9643 / 0141 221 7423

Finding the right venue for a conference – The Good, The Bad and The Ugly

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Finding the right venue for a conference – The Good, The Bad and The Ugly

1. Martin Jack Managing Director

3. The Site Visit Tour

4. The Attendee Experience

5. A golden moment?

6. Missed opportunity?

7. Team effort required

8. Conference Specification

9. Annual Strategic Event

10. Operational Conferences

11. National UK – England venues

12. Public sector audience

13. The specification 2 days Numbers – 200 to 250 Accommodation 2 nights Main Meeting Room – Cabaret style 4 syndicate rooms Conference Dinner Exhibition Space

14. Combining ideas

15. Sales v Operations

16. Sales see the bottom line

17. Rarely see Operations

18. Let the site visit begin

19. Explore all the facilities

20. Flexibility to meet spec

21. Comfortable environment

22. Lovely atmosphere

23. Nothing too big or small

24. Do what we please

25. Beautiful rooms