financialinformationsystem-131203053640-phpapp01 (2).pdf

Financial Information System
Running Reports in FIS

Overview
1. Locating the report you wish to run.
– Changing your task view to access end-user reports.
– Selecting the proper report to run.
1. Submitting your report to run.
– Step-by-step instructions.
– Run time decisions: data selection and processing options.
1. Outputting your report.
– Managing your job queue.
– Accessing .pdf and .csv files to view, analyze and print your report.
financial information system
running reports in FIS

Section 1 – Locating the Report
• Where do I find the end-user reports on FIS?
• Which reports are available for me to run?
• Which report should I run to get the information I need?
This section will provide answers to the following
questions…

• End-user reports are located in the “End-User Reports” task view.
• Select the appropriate task view from the dropdown list provided.
The End-User Reports Task View
Click the arrow
to reveal the
dropdown list.
Then select the
“End-User Reports”
task view from
the dropdown list
provided.

• The following screen print displays the reports
available to all end users…
End-User Reports

• The following chart explains the output each of the end-
user reports will generate…
Which report should you run?
Budget Comparison Report
Provides the free balance of a specified
business unit by comparing budget against
actual data.
Trust Summary Report
Provides the balance of all trust accounts for
a specified person responsible.
General Ledger Detail
Provides a detailed list of all entries made in
the general ledger for a specified account or
business unit.
Trial Balance by Business Unit
Provides a summary of all object account
balances in a specified business unit.
Trial Balance by Object Account
Provides a summary for a specified object
account over all business units for which the
user has access.

The Budget Comparison Report

The Trust Summary Report

The General Ledger Detail Report

The Trial Balance by Business Unit Report

The Trial Balance by Object Account Report

Section 2 – Submitting Reports to Run
• Data Selection
• Processing Options
• Output Options
This section provides step-by-step instructions for
running reports by examining the following run-time
options…

Data Selection
• Data selection allows you to define the criteria by which
records are included in your report.
• Reports requiring or permitting data selection will prompt
you with the following graphic.
• Check the appropriate box for data selection and then
submit your report.

Making your Data Selection
• Operator
– Where is the default value for the first set of criteria.
– For subsequent statements And and Or become the available values in this column.
• Left Operand
– Provides a list of fields to perform data selection against.
– For example: Company; Business Unit; Object Account; etc…
• Comparison
– Provides a list of comparison operators use to perform the data selection.
– For example: is equal to; is greater than; is greater than or equal to; is not equal to, etc…
• Right Operand
– Identifies the selection criteria limiting the report data.
– Most often this will be a “Literal” constant.

• Single Value
– Enter a single value, and then click OK.
– For example, you might enter business unit “19250”.
Literal Selection (Single Value)

• Range of Values
– Enter a range of values, and then click OK.
– For example, you might include all object accounts from “5000” to
“9999”.
– Only is equal to and is not equal to are valid logical comparison
operators when using a range of values.
Literal Selection (Range of Values)

• List of Values
– Type each value in the field, and then press Enter or click the Add button.
– Repeat the above process until your list of values is complete
– For example, you might include a list of ledger types “AA, BA & PA”.
– You can delete a value from the list by choosing the value and then clicking the
Delete button.
– Only is equal to and is not equal to are valid logical operators when using a list
of values.
Literal Selection (List of Values)

Processing Options
• Options available to further specify your report details at
run time.
• Selections may be different for each report.
• Blank selections default as quoted.
• Typically includes a period or date selection.

Entering a Date
• Enter a two digit year representing the start of the fiscal year.
For example: use 03 for the 2003/04 fiscal year.
• The University of Windsor uses an April 30th
fiscal year-end.
Choose the appropriate period number from the chart below.
01 May 07 November
02 June 08 December
03 July 09 January
04 August 10 February
05 September 11 March
06 October 12 April

Output Specifications
Purpose File Type Application Default?
For viewing
or printing…
.pdf (Portable
Document Format)
Yes
For editing
or
analyzing…
.csv (Comma
Separated Values)
No
(must select)

Section 3 – Report Output
• Navigate the View Job Status application.
• View or print your report from a .pdf (Portable Document
Format) file.
• Edit or analyze your report from a .csv (Comma Separated
Values) file.
• Manage your job queue.
In this section we will manage report output by
learning to…

• After a report has been submitted, the output can be
obtained from the View Job Status application.
View Job Status
Click here

• Selecting View Job Status will launch the Work with Servers
application.
• Use the following steps to select the finance server (finesrv):
Choosing the “finesrv” Server
1. Click Find
2. Click the check
box next to
“finesrv”
3. Click Select

• Submitted reports will appear in your finesrv job queue as depicted
above.
• Submitted reports may have the following status:
• Clicking Find will refresh this screen (similar to “F5” on the old system).
• Reports require a “Done” status before they can be accessed.
Managing your Submitted Jobs
D Done P Processing
E Error S In Queue
H Hold W Waiting

Viewing Reports from a .pdf File
• Use the following steps to view a report in Adobe Acrobat
Reader:
1. Click the check box next to the report you wish to view.
3. Select View PDF from the drop down menu.
2. Click the Row button to reveal a drop
down menu.
4. Adobe Acrobat Reader will automatically
open to display your report.

Editing Reports from a .csv File
• Use the following steps to export your .csv file to Microsoft Excel
for editing/analysis:
1. Click the check box next to the report you wish to edit.
3. Select View CSV from the drop down menu.
2. Click the Row button to reveal a drop
down menu.
4. Microsoft Excel will automatically open
to display your report.
.csv must have been selected from the output specs
to allow you to export a .csv file to Microsoft Excel.

Managing your Job Queue
• Be sure to keep your job queue neat and tidy!!!
• Use the following steps to remove reports from your queue:
1. Click the check box next to the report(s) you wish to delete.
2. Click the Delete button
to remove the selected
report(s) from your job queue.
3. Click OK in the pop up window
to confirm that you wish to delete
the selected reports.

financialinformationsystem-131203053640-phpapp01 (2).pdf

Recommended

Recommended

More Related Content

Similar to financialinformationsystem-131203053640-phpapp01 (2).pdf

Similar to financialinformationsystem-131203053640-phpapp01 (2).pdf (20)

Recently uploaded

Recently uploaded (20)

financialinformationsystem-131203053640-phpapp01 (2).pdf