MIS is a system that collects and processes data to provide information to managers for decision making. The document discusses the history and evolution of MIS from the mainframe era to the current cloud computing era. It describes key elements of MIS like types of information systems, data vs. information, and how MIS is used in different functions like finance, marketing, human resources, and the power sector. Finally, it provides details of how MIS is implemented at Tata Power Delhi Distribution Limited (TPDDL) through various components like DMS, DA, AMR, SCADA, GIS and technology adoption.

1. MIS
Submitted By
Tanmay Kumar Mishra

2. What is MIS ???
MIS is defined as……
"a system that collects and processes data(information) and
provides it to managers at all levels who use it for decision
making, planning, program implementation, and control."

3. Why MIS ??

4. History of MIS
• MAINFRAME AND MINICOMPUTER ERA, was ruled by IBM and their
mainframe computers.
• PERSONAL COMPUTER ERA, began in 1965 as microprocessors started to
compete with mainframes and minicomputers and accelerated the process of
decentralizing computing power from large data centers to smaller offices.
• CLIENT/SERVER ERA, in which computers on a common network were able
to access shared information on a server. This allowed for large amounts of data
to be accessed by thousands and even millions of people simultaneously.
• ENTERPRISE ERA, enabled by high speed networks, tied all aspects of the
business enterprise together offering rich information access encompassing the
complete management structure.
• CLOUD COMPUTING ERA, employs networking technology to deliver
applications as well as data storage independent of the configuration, location or
nature of the hardware.

5. Elements Of MIS

6. The Activities

7. Types of Information Systems
• Profit planning
• Manpower planning
• Annual budgeting • Pricing/ profitability analysis
• Cost analysis • Relocation analysis
• Capital investment analysis • Contract cost analysis
• Graphics workstations • Managerial
• Document imaging • Electronic calendars
• Machine control • Payroll
• Securities trading
• Plant scheduling • Accounts payable
• Cash management
• Material movement • Accounts recievable

8. Operational-level Systems

9. Knowledge-level Systems

10. Management-level Systems

11. Strategic-level Systems

12. Data v/s Information in MIS
 Data vs. Information
◦ Data
 A “given” fact; a number, a statement, or a picture
 Represents something in the real world
 The raw materials in the production of information
◦ Information
 Data when processed and organized meaningfully
 Data that has meaning within a context
 Data after manipulation

13. Information Systems
• Why Do People Need Information?
• Individuals - Knowledge, entertainment and enlightenment
• Businesses - Decision making, problem solving and control
• Corporates - Sales and Profit Maximization

14. Data, Information and Systems
 What Is a System?
◦ System: A set of components that work together to achieve
a common goal
◦ Subsystem: One part of a system where the products of
more than one system are combined to reach an ultimate
goal
◦ Closed system: Stand-alone system that has no contact with
other systems
◦ Open system: System that interfaces with other systems

15. Accounting System
Figure 1.3 Several subsystems make up this corporate accounting system.

16. MIS In Finance
List of Financial Statements
• Profit and Loss statement
• Balance sheet
• Cash flow statement
• Funds flow statement
• Debtors flow statement
• Creditors flow statement
• Change/Variance statement

17. MIS In Marketing
• Market Research
• Product Pricing
• Promotion and Advertising
• New technology for product development
• Competitor’s Strategy
• Diversification and Modernization
• Customer Feedback

18. MIS In Human Resources
• Job Applicants Profiles for Recruitments and Selection Process
• Complete information imparted during Induction Process
• Complete Payroll/ salary administration
• Personnel Information of employees
• Training and skills inventory
• Appraisal and Growth of employees

19. MIS IN POWER SECTOR
IMPROVED PROFITS
W
Improved revenue collection
F LO
and more revenue
N
TIO
MA
IMPROVED
OR
OPERATIONAL
INF
EFFICINCY
Reduction in losses and
outages
IMPROVED CUSTOMER
SATISFACTION
Quick complaint redressal

20. INFORMATION LEVEL OF MIS
• Relevant information at
various decision-making
levels.
• Information for grid
management and control,
for monitoring agencies
like regulatory commission
• Real-time information flow
requires networking

21. REQUIREMENTS OF MIS

22. MIS-GENERATION

23. MIS in Power Transmission
• Energy Import/Export
from one state to other.
• Feasibility studies for
setting up new Sub
Station/Transmission line
& Generating Stations.
• Reliability Index of each
EHT line and Sub Station
• Load flow studies
• Gap between demand and
supply

24. MIS IN DISTRIBUTION SECTOR
• Periodically collect,
collate and convert data
into a standard format
• Store and analyze the
collated data
• Identify deficiencies in
the existing system by
analyzing the data
• Strategic planning for
bringing improvements
in the system

25. BENEFITS OF MIS
• Availability of accurate and timely information
• Effective mechanism for decision Support
• Enables pro-active decision making (Such as load planning and demand management)
• Identifies possible areas of energy loss (through analysis of consumption and billing
patterns)
• Target based monitoring mechanism for increased accountability
• Transparency in administration
• Aids strategic planning in areas Such as tariff structuring management
• Develops what if Scenarios Such as analyzing the impacts in tariff plans on the revenue
and financial health of the organization

26. An Organization in the Industry
Tata Power Delhi Distribution
Limited
• TPDDL is a Joint Venture between Tata
Power Company Ltd. and Govt. of
NCT of Delhi as a result of the
privatization of electricity distribution
in Delhi.
• Tata Power Company Ltd. – 49 %, Tata
Sons – 2 %, Government of NCT of
Delhi – 49 %
• Distributing power to 510 Sq. Kms.
area of Delhi since July’2002
• Covers a population of 5 Million and 12
lakh consumer base
• Having a Annual Load Growth of 7-
10%

27. Components of MIS in TPDDL

28. MIS in TPDDL
• DMS (Distribution Management System)
Analysis of system becomes easy.
• Minimized outage time.
• Less breakdowns.
• Abnormal conditions are detected quickly.
• DA (Distribution Automation)
Status of RMU’s installed and operations up-to 11 KV are
done by person in control room.
• Helps in fault isolation and quick analysis.
• Load shedding becomes easy.
• Customer Satisfaction

29. AMR(Automatic Meter Reading)
•All the connections above 11 KW are enabled with AMR.
•Modem is installed with meter.
•No manual Reading.
•High Accuracy.
•Less processing time.
•Tamper detection.
•Billing cycle reduced.
•Revenue is assured.

30. SCADA
•Chances of manual error has been minimized as Grid stations are
unmanned and centrally control.
•As data is available for analysis of every event to Operator,
Restoration of supply takes less time.
•Better monitoring of load shedding feeders.
•Application of Tagging ( control inhibit) ensures all safety
precondition before start of Maintenance Work .
•Energy Audit available for further Analysis of losses.
•Operation Monitoring reports( Bkr counter, OLTC counter etc.)
available for Better maintenance Planning .
•Limit Violation alarms for DC system , overloading etc help in
prevention of occurrence of any event .
•ABT interface with load forecasting and load shedding.

31. Geographical Information System
GIS used primarily for the following 3 purposes:
• New Connection Management and other consumer services.
• Immediate Redressal of No Supply Complaints
• Network Planning & Management
• All Utility network assets including
Grids, Substations, Feeder Networks are
mapped.
• Global Positioning System is used for
accurate positioning of assets which is
critical from operational point of view.
• Consumer’s LV network feeding points
(poles/pillars) are marked on the map.

32. Technology & IT
5
4.5
4
3.5 SEBs
3 Best SEB
Asian Countries
2.5
Legend
Developed Countries
2
TPDDL Level of adoption
1.5
1 - Absent
1
0.5
2 - Initial Stage
0 3 - Intermediate
stage
4 - Advanced
5 - Very advanced
Source : Government of India I T Task Force Report

33. • Workforce Satisfaction
 Implemented in-house developed workflow based
Employee Help Desk Software for handling all requests
and grievances related to IT, Admin, Finance etc.
 Library Management Software
• Total IT enablement of HR and administrative
functions including
 Payroll
 Organizational Management
 Training & event Management
 Performance Measurement System
 SAP SEM – Balanced Scorecard
 SAP – Employee Portal