The best hrms software in India

1. Exenta HRMS
SIMPLIFY YOUR WORKFORCE
www.exentahrms.com

2. EXENTA – AS YOUR STRATEGIC HR PARTNER
Traditional human resource practices are changing and human resource management of organisations have transformed into
the most important function of the organization. In today's business scenario, organizations cannot afford to have a human
resource department which fails to contribute to the organizations growth and lead towards modern thinking. To guarantee
their viability and ability to contribute, HR managers need to think of themselves as strategic partners. In this role, the HR
person contributes to the accomplishment of the organizations worldwide business plan and objectives in accordance with its
development.
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Overview
With organizations becoming talent centric, effective human
resource practices would be the key drive towards the
future.Unless the human resource teams are armed with
information and analytics they would be left behind in the
globalized world where competition is as intense as ever. In
today's world where business dynamics changes by the hour,
effective human capital management and tools are
fundamental to support the human resource teams to lead
their organisations towards the future.
As strategic human resource takes lead role in organizations,
the Human Resource teams have to evolve themselves from
the traditional practices toward a process oriented
environment.
For strategic Human resource to prevail in organizations,
information is the key. The Human Resource teams would
have to adapt to new tools which would provide them with
the flexibility of making well informed decisions.

3. Why Exenta ?
COMPREHENSIVE FUNCTIONALITY
Automate the entire gamut of HR applications from hiring to
exit. Exenta covers every strategic and operational aspect of
an HR's daily routine.
DYNAMIC CUSTOMIZATIONS
Handpick the modules & create a tailored HRMS solution to
suit your needs. Enhanced features, automated workflow &
powerful analytics will make you addictive to Exenta
FLEXIBLE IMPLEMENTATIONS
EASY TO USE
Get used to the intuitive interface in minutes. Transitioning
to Exenta is easy and you will fall head over heels with our
instant reports and custom tabs.
AFFORDABLE PRICING
We help you to align our HRMS solution into your pockets.
We do the challenging work of helping you find out the best fit
for your organization. Our flexible and affordable pricing
packages will help you adapt to your changing needs
EXCEPTIONAL SUPPORT
Our customer care team will take care of all your issue and
provide you with timely suppor 24/7, including regular
maintenance updates. Send us an online request and we will
connect you to our live technical service
Exenta HRMS is a unique platform that integrates and
automates the entire workforce management into a one-stop
business information system. Exenta has fifteen well-defined
modules that can track, optimize and streamline every
aspect of HCM.Exenta manages every single process of your
organization helping you manage mission critical operations
with perfect synchronization and incredible ease.
Exenta helps you plan your workforce for the future and
also engages your employees with transparency and helps
you work towards retention of your employees and a happier
work force.Each module has a comprehensible dashboard,
simple & straightforward UI and most importantly
customizable reports. From planning your workforce for
immediate as well as future challenges to engaging the
existing employees in a spirit of openness and transparency,
EXENTA facilitates job satisfaction, enhanced productivity
and employee retention.Exenta allows you to hand pick and
customize the features you want based on your
organizational requirements to create a tailor-madeHRMS
creating a complete customizable solution for your
organizational needs. HR's transformation over the years
from administrative cost centre to strategic business partner
continues to evolve. Choosing your HRMS has become so
critical today, you need to know if the tool you choose would
act as a strategic partner for the future. Exenta truly meets
the requirement of your strategic operations and our support
teams are available 24/7 to handhold you as you prepare to
tackle every imaginable challenge.
Exenta offers specialized custom software application
development, which takes care of all the technical
speci?cations & also integrates a dynamic functionality to
successfully meet all your HR requirements. Our main
objective is to present customized solutions which can help
reduce your working overheads & increase your ROI.
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Cloud or On-premise: whichever deployment you chose, we
deal with the integration issues and software updates. Your
employee data is secure in our hands and your fingertips

4. RECRUITMENT MANAGEMENT
Exenta's recruiting software platform equips companies with
the tools they need to attract, screen, and hire top talent
globally, increasing the quality of hire while decreasing time
and cost per hire. Exenta' s job requirement gathering and
approval process can be automated and approved jobs can
be directly posted to the social media, the career page portal,
as well as recruiters and recruitment agencies. Every job can
be assigned to multiple recruiters.
The resume bank is a storage for all resumes. Each resume is
identified with a unique number and the history of the
resume is also maintained. The organization can set up the
resume expiry period, or initiate the automatic resume
update program where individuals are sent an automated e-
mail and a profile template to update their details online.
ONBOARDING
The first impact you make on a new hire is going to leave an
everlasting impression. That is why it is often said that,
“First impression is the last impression.” The first few days at
work are the most anxious days for a new employee and
Exenta helps to combat this anxiety by enabling new hires to
hit the ground running. Exenta's Onboarding Management
system helps you obtain all the prerequisite data from the
prospective employee before he actually reports for work.
The individual's profile and other crucial documents can be
uploaded right after the hiring is completed. The HR
department can then generate a checklist of all the
requirements for the newcomer and put together all the
requisite items including machinery or business cards well
before the joining date.The job responsibilities and service
rules can be elucidated during the onboarding process.
TIME AND ATTENDANCE
Time and Attendance system is a single system that
integrates these two critical parameters. Exenta allows leave
to be applied through the system and manages the approval
process through workflow defined by the organization.
Automated leave balances, maintaining different work
schedules (shifts), leave encashment, and person on duty
(POD) can be managed smoothly by a series of rule
configurations, making life easier both for the HR
department and for the employee. If you are using a
biometric machine or any other automated attendance
marking system, then Exenta automatically imports and
processes your attendance data in a variety of formats,
giving you a complete insight into chronic absenteeism,
habitual late comings, early exits, and frequent outings that
hamper productivity.
Permission
Late
Full Day Leave
On Duty
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EMPLOYEE SELF SERVICE
ESS portal helps the employee to update his profile, personal
information and career track. The job profile,
responsibilities, skill matrix, holiday list and all the details
pertaining to a particular employee can be updated through
his profile in Exenta. This would inform the management and
the HR team well in advance about the employee's personal
commitments or leave applications and employees requests.
WORKFORCE MANAGEMENT
Employee information is the key data to every organization.
Exenta’s Workforce Management is a central repository of
employee data, customizable and controllable, retrievable
and reportable. It not only stores the data but also processes
the data helping in exclusive decision making. Leave
reports, attendance reports, skill matrix or health records,
employee specific as well as departmental data of both the
active and inactive employees are available at fingertips.
Using an intelligent system will not only streamline the
information, but also provide you with key aspects to drive
your employee management and retention processes to the
next level.
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3
5
8
30
Comp-Off
Open
Position
Internal/
External
Searching
Candidate
Processing
Cycle
Finalizing

5. TRAINING MANAGEMENT
Exenta transforms the delivery and management of training
and learning with its powerful online training management
and learning management module. Exenta's Training
Management module enables you to analyze training needs,
nominate individuals for training programs, schedule
trainings, track and report on employee training, collect
training feedback, evaluate the outcome and impact of
training and so on.
Internal as well as external trainers are given login to Exenta
where they can upload training materials and view the
profiles of training attendees, feedback and ratings. Annual
and monthly training calendars enable the employees to
check the upcoming programs and apply for them. Trainings
suggested during appraisals and other reviews are also linked
with the training module making it a holistic management
tool to address corporate training needs.Exenta's Learning
Management System allows you to publish and deploy
media-rich content. Pre-loaded templates as well as test,
assessment and collaboration tools allow you to design and
deliver courses with ease. Automated certificates can be
issued to the participants after successful completion of each
program.
GLOBAL PAYROLL
Managing a global payroll has varied complexities. Country
specific regulations and legal frameworks, statutory
compliances, time and attendance data, collective labor
agreements, social security regulations, pensions,
government reporting and tax deductions are some of the
elements that make international payroll a complex
environment to navigate. Exenta has a comprehensive rule
based system that is ideal for companies with multiple
country options. It enables you to consolidate the payroll
functions from your corporate HQ and enter and access
payroll data from anywhere in the world. The system acts as
a common framework that integrates all the people,
processes, systems and service providers that make up the
payroll cycle.
TRANSACTION MANAGEMENT
Exenta's Transaction Management module relates to a wide
range of internal changes such as job rotation, location shift,
deputation, etc. and keeps an effective record of all
transitions occurring within the organization.Exenta
manages this through a series of workflow based approvals
and maintains a history of these changes in the service
record of the particular employee as well. Managing
probation, evaluation during probation, extending it or
making the employee permanent are all managed here.
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PERFORMANCE MANAGEMENT
Exenta's Performance Management software is a complete
solution to your performance appraisal needs. It replaces
frustrating and time-consuming manual appraisal processes
with an effective automated performance review cycle.
Exenta helps your company move towards a transparent
Performance Management process that keeps employees
motivated and improves productivity.
Performance Management is completely configurable and
lets you decide the components you want to use for your
performance appraisal, be it KRA, competency mapping,
development plan, project based evaluation, 360-degree
appraisal, goal setting or journals. You can choose an option
of rating or scoring and define the parameters. You can align
with these parameters with your organizational strategy and
give weightage to each of the components. Compensation
can either be automated or you can decide to take the
manual path.
Performance
Management Goals
KRA
Feedback
GLOBAL PAYROLL

6. TRAVEL MANAGEMENT
Exenta's HRMS Travel Management module is the best tool to manage official travel. This module can define travel types and
modes, outline travelling expenses, allowances, accommodation and coordinate various types of travels. On this module
employees can create travel requests, get the travel authorized with automated email requests and even claim
reimbursements. A travel desk can be maintained either in-house or with the help of an agency. Other important features of this
module are visa processing assistance, travel insurance management, foreign currency conversion and easy management of
travel extension or pre-closures.
HELP DESK
ASSET MANAGEMENT
MEETING MANAGEMENT
Meeting management helps to create and organize new
meetings. All the meeting details like meeting organizers,
attendees, agenda of the meeting, discussions, minutes of
the meeting and conclusions from the meeting can be
updated in the system. Meeting venue availability can be
checked and the venues can be changed or decided based on
the availability. All the meetings held in a particular branch of
an organization on a daily or monthly basis can be listed and
their current status reported through this module. The
Action items of the meeting can be managed and the status
of completion of the action item and to whom it is assigned is
all decided and brought into effect here.
EXIT MANAGEMENT
Exenta automates the employee separation process - from confirming an employee's resignation, scheduling meetings with
managers, deciding on retention or off boarding, and providing exit clearances to collecting keys, materials, automobiles, credit
cards, laptops, or more. You can verify that your company has disabled system access and login rights, e- mail, phones, etc. and
manage all the variables in your company's employee separation policy, including final settlements. Letters issued to the
employees are automated and the system would make the letters available only after all clearances are done.
Exenta also has a comprehensive exit interview management system. Moreover, analytics, attrition control, reasons for staff
leaving are all mapped to provide inputs for critical decisions by HR Managers.
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Exenta' s Asset Management module helps to manage and
track what assets you have, where the assets are, how much
they cost, and who uses them. It has the ability to attach
owner's manuals, pictures, notes and more as per your
convenience. Managing your assets using Exenta's HRMS
module will not only help you to be on top of these assets, but
also provide you with easy vendor management, maintain
service history, asset request options and much more.
Employee asset mapping and reconciliation during exit is
necessary and the asset management module manages it
with ease.
UIQ SC TIA ON
REPORTING
ŸRequirements
ŸAuthorization
ŸCategorization
ŸProcurement
ŸTracking
ŸMaintenance
ŸInventory
ŸUtilization
ŸReutilization
ŸAuthorization
ŸStorage
Help Desk is an online interface through which your
employees can communicate various issues & get their
queries & concerns resolved. It is a ticket based support
system where an employee has to raise a ticket, which
according to category would be automatically assigned to the
person responsible. The features of this module include
setup of priority of request, opening, re-opening or closing
options for each ticket, auto & manual assigning of tickets to
the relevant support staff, & automated escalations with
notification via email. Travel approvals, deputation, travel
clearances and all the temporary assets are managed here.

7. Bulk employee upload
Employee Onboarding Process
Seating Management
Job Responsibilities
Automated Employee verification
Employee Document Verification
Joining Report
ONBOARDING
Employee timesheets
Employee shift planning
Attendance rules
Custom Attendance Capture
Leave Management
Late Permission
Leave Encashment
TIME AND ATTENDANCE
Appraisal management
Goal / KRA/Development plan /
Appraisal Forms
Appraisal template setup
Normalization process
Bell curve Analysis
E Compensation
PERFORMANCE
Payroll Management
Income Tax Management
Automated Declaration forms
ESI/PF/ Gratuity / LWF
Employee Benefits payouts
Loans & Advances
Claims management
Exit settlement
Leave / overtime Payouts
Build CTC components
GLOBAL PAYROLL
Training Analysis Form
Training recommendations
Training Schedule
Online Training
Instructor /Trainer Management
Training Calendar
Training feedback & Evaluation
Track training budgets
TRAINING
Employee Transfer management
Employee Promotion
Probation Management
Employee Role Change
Employee Onsite Management
Automated clearance process
Automated letter generation
TRANSACTION
Manage Assets
Manage Returned Assets
Manage Access Cards
Asset History
Asset Reports
ASSET
Manage meetings
Manage Action Items
Meeting Scheduler
Summary & Reports
MEETING
Separation Management
Termination of Employee
Automated Asset /payroll Clearance
Succession Planning
Employee notice periods
Unauthorized absence
EXIT
Employee Profile management
Employee referral
Meeting scheduler
Employee Directory
Job profile
Organisation structure
Organisation Information
Company policy/ Handbook
My documents
EMPLOYEE PORTAL
Travel Types & modes
Travelling expenses & allowances
Travel desk management
Visa Process / Travel Insurance
Foreign currency conversion
Travel Insurance management
Travel card management
Travel extension /pre closure process
Expense Management
Reimbursement Management
TRAVEL
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Assign tickets
Ticket Escalations / Overdue
Ticket log
Ticket workflow management
Reports & Summary
HELP DESK
Manage Jobs
Resume Bank / Resume parser
Recruitment Team
Recruitment Agency
Job portal
Applicant tracking
Candidate evaluation
Pre employment verification
Offer letter management
Build CTC components
RECRUITMENT
Employee Date management
Inactive employees
Automated Letter generation
Employee skill matrix
Employee service management
Summary page
Employee reports
WORKFORCE

8. Exenta HRMS
Exenta
C-23, Thejaswini,
Technopark,
Trivandrum-695581,
Kerala, India.
info@exentahrms.com
+91-4712700388
www.exentahrms.com
Exenta is a leading global provider of Human Capital Management software to small and medium sized
companies, helping them to succeed. Exenta understands your unique needs and provides services
that suit varying needs, are a pleasure to use, and are secure and efficient. Formed in 2006, Exenta
started as an Software Service provider and later on in 2009 moved towards product development. The
Beta version of Exenta was launched into the market in the year 2012. Exenta's latest version 1.1 was
released recenty and is all set to make a difference in the Global HCM Market in the next few years. For
further information please visit: www.exentahrms.com.
ABOUT EXENTA