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Mosaic Workforce One


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Overview of Mosaic's Workforce One Platform
Human Capital Management without the need for integration

Published in: Recruiting & HR
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Mosaic Workforce One

  2. 2. ENTER MOSAIC WORKFORCE ONE. One database. One user experience. One solution. UNIFIED WORKFORCE MANAGEMENT In today’s business environment, you need to get the most from every available resource, including your employees, to stay competitive and fuel growth. After all, your workforce is your most valuable - and likely your most expensive - asset. Disparate systems, manual or poorly automated processes, and limited visibility into employee data stand in the way of optimizing your workforce. That’s why you need a single solution that provides real-time access to the consistent, accurate workforce information your organization needs to drive efficiency, make informed decisions and deliver results. Mosaic provides both the technology and the services you need to manage your workforce. Workforce One supports you with single-source, real-time data – from pre-hire to retire – using a unified workforce management platform with one user interface, one database, and one solution across a suite of workforce applications from HR, time and attendance, payroll, benefits administration, scheduling and more. We architect Workforce One to be the solution that works for your business, and support you every step of the way to create the true workforce productivity you demand. EASY, AFFORDABLE, CLOUD-BASED DELIVERY. AVOID INSTALLATION AND MAINTENANCE HEADACHES: Unsurpassed solution expertise and operational support free your IT staff to focus on core business initiatives. GET THE LATEST TECHNOLOGY ADVANCES SOONER: Cloud-based delivery enables more frequent upgrades, so you can take advantage of new features and enhancements quickly and effortlessly. PAY FOR ONLY WHAT YOU USE: Our Software as a Service (SaaS) model delivers greater value through a predictable per employee, per month fee structure.
  3. 3. Taking you from pre-hire to punch to payroll MOSAIC WORKFORCE ONE A SINGLE PLATFORM. Get enterprise-class power – simplified – with a seamless unified workforce management suite that shares a common user interface and database. Enjoy single-source access to workforce data across HR, time and attendance, payroll, ACA compliance, and more. A FLEXIBLE, MODULAR SOLUTION. Mix and match Workforce One modules to suit your current and future business needs. Leverage the complete workforce management suite from day one, or start with what you need today and add more capability when you need it. REAL-TIME VISIBILITY. Get up-to-the-minute data for insights that enable you to identify and take advantage of opportunities sooner to impact the bottom line. Dashboards, reports and self-service tools help simplify data access and improve decision making. ACCESS WORKFORCE ONE HOW YOU WANT TO. Empower mobile managers and remote employees to complete common tasks - from anywhere, at any time - using Workforce One’s mobile applications for Apple iPhone, Windows Mobile and Android platforms. It’s the easy, convenient way to boost on- the-go efficiency. Taking you from pre-hire to punch to payroll Mosaic Workforce One gives you instant, real-time access into the entire lifecycle of your workforce. The interactive and configurable dashboard offers single screen management across the full suite of application. Mobile technology puts the power of Workforce One in the hands of managers and employees to stay up to date from anywhere, at any time.
  4. 4. HRMS Manage the entire employment lifecycle Workforce One automates core HR and talent functions: Online benefits enrollment with carrier connectivity HR actions automate workflows and enforce your processes Applicant tracking and talent management Performance review and compensation management Automate new employee onboarding with custom e-signature forms and checklist The ability to hire and retain the right employees is critical to your business success. Workforce One HRMS is an end-to-end solution that addresses the employee lifecycle from pre-hire to retire. Manage online applications and track candidates through the recruiting process. Screen and hire the best-fit candidates. Accelerate and automate onboarding so new hires are productive sooner. Streamline benefits and performance management with employee and manager self-service features. Reduce the time you spend on repetitive tasks with the configurable workflow engine to automate your unique business processes. Use workflow to automate onboarding, terminations, transfers, promotions, and more to drive consistent policy enforcement. Workforce One also provides proactive management of your Affordable Care Act (ACA) compliance strategy. It provides the tools you need to effectively manage healthcare benefit compliance for both salaried and variable-hour employees, automate enrollment once employees reach the eligibility threshold, and access both real-time and historical details on your ACA status to allow us to demonstrate your compliance on the IRS information returns.
  5. 5. Payroll that’s right – with the experts you require PAYROLL Workforce One drives payroll accuracy, with assistance for the exceptions: Real time pay calculations and reporting Intuitive guided payroll processes Notifications and alerts that flag issues Total compensation reporting Financial accounting general ledger interface Workforce One puts you in complete control of your entire payroll process. Real-time processing means you can see the final result of each paycheck, fully calculated, as you go through the process. No more clunky “preprocessing” or waiting for your service provider to process your payroll to verify that it’s is correct. A versatile and highly configurable pay rules engine automates complex calculations to support any number of scenarios, such as shift differentials, order of importance, labor distribution, and more. Mosaic provides the services you need to be confident that the right taxes are paid on time, and to the correct tax agencies. We support you through multiple regional requirements and tax structures to offload the entire burden of payroll tax management. Our team of experts helps you navigate complex payroll and compliance scenarios. We don’t treat you like a number but instead provide you with direct access to your dedicated account manager who knows you and your business. You’ll enjoy a relationship with real, high caliber professionals – there for you every step of the way.
  6. 6. TIME AND LABOR MANAGEMENT Control labor costs and drive bottom-line results Workforce One includes powerful, flexible capabilities such as: Real time collection and reporting Dynamic scheduling Support for complex time rules and calculations Online, mobile and biometric time collection options Ad hoc reporting Workforce One streamlines time management processes to help you increase efficiency and reduce labor costs. It automatically captures time and attendance information from a variety of data collection sources including biometric time clocks, web time entry, telephony and mobile applications. With Workforce One you can track and understand true labor costs by enforcing flexible, user defined pay rules. Maintain compliance and improve payroll accuracy by capturing time directly for each paycheck. Manage exceptions, including missed punches and early/late arrivals in real time to drive payroll accuracy and eliminate costly rework. Track scheduled hours versus worked hours as well as projected hours to more effectively budget labor costs, be alerted of approaching overtime before it happens, and keep costs aligned with expectations. “...true workforce management for any size organization involves a combination of integrated core HR, payroll, and time and labor management solutions. Integration in this sense means more than the integration of multiple systems, but rather, integration of a single system or database.” Aberdeen Group Human Capital Management - Research Report Source: Aberdeen Group, January 2015 - Research Report - Workforce Management for the SMB
  7. 7. Schedule the right employee at the right time — every time SCHEDULING Workforce One provides the tools and visibility you need to: Minimize overstaffing, understaffing, and costly overtime without impacting productivity Adhere to scheduling policies to avoid grievances and reduce compliance risk Let employees access schedule, location, department, and job right from their timesheet In today’s dynamic workplace, you need a way to staff shifts with the right number and type of employees to maximize productivity and control labor costs. Need to replace someone who’s called in sick? Find an employee to fill an extra shift? Minimize overscheduling to avoid labor cost overruns? Workforce One enables you to manage coverage with ease by spotting over-laps and exceptions and by making daily scheduling changes as needed. With Workforce One, it’s easy to assign daily, weekly, or configurable patterns to schedules. For added flexibility and convenience, you can assign employees to schedules or schedules to employees, view preferences, make adjustments on the fly, and give employees self- service access to the schedules from the web, a mobile app, or right from the time clock. In addition, visibility into “assumed job costing” helps ensure that each employee is paid the appropriate rate per cost center — without having to punch multiple times.
  8. 8. Workforce One delivers the real- time data when you need it: User configurable report customization Interactive dashboards Export reports to Excel, CSV, PDF, and more Scheduled email report distribution Context sensitive document storage Mobile apps Workflow engines User defined training resources REAL-TIME RESULTS Dashboards, reports, and self-service tools help drive workforce productivity Take the guesswork out of managing your workforce once and for all. Workforce One’s information-rich dashboards, reports and decision support tools provide organization-wide visibility and insights. Intuitive navigation features including application tabs, smart searching, user defined start menus, and drill-downs, let you locate critical information quickly. Instant access to timesheets, schedules, payroll, employee records and other data empowers you to take action and drive results. With Workforce One, it’s easy to tailor system tools and reports to align the software with the way you do business. You can modify existing dashboards or create your own and configure hundreds of existing reports to present exactly the information you want the way you want it. Free up key HR resources by allowing employees to directly access profiles, schedules, pay statements, time off requests, W-2s and balances through convenient selfservice and mobile tools.
  9. 9. One Platform, One Source, Many Resources MosaicHR MosaicHR services help businesses across all industries: Add hours of productivity to your staff's workweek Alleviate administrative headaches and employment related paperwork that drain time Discover an easier way to stay compliant with evolving federal and state regulations Streamline workflow and processes while reducing exposure “MosaicHR provided my overburdened support staff more time and resources, while keeping us compliant so I can sleep at night." David Herndon, CEO Herndon Oil Corporation With years of HR experience, MosaicHR provides outsourcing options for companies that prefer to focus on core business objectives or just need additional support. MosaicHR’s outsourcing services operate as an off-site or supplemental HR office, relieving your team from the burdensome details of government compliance and employee-related administration. MosaicHR offers several service packages, each designed to meet specific needs: HR Office. Daily assistance that includes administering Leave of Absence/FMLA, unemployment claim processing, EEO training, wage verifications, HR metrics, record retention compliance, and on-the-horizon regulation monitoring. HR Live Voice Access. Access to HR professionals for quick feedback on employment and employee matters. Benefits Administration. Complete outsourcing including eligibility tracking and notifications, enrollment assistance, COBRA, ACA consulting, carrier invoice reconciliation, Section 125 administration, Medical Support Orders, and more.
  10. 10. Mosaic Employer Solutions is a leader in helping you manage your workforce. We have the technology, the experience, and the team to deliver the results you need to compete in today’s fast paced business environment. Put Workforce One to work for you: 877.749.1975 l