The document details the Velocity Barcelona 2016 event, focusing on logistics, venue selection, an events program from May 24 to May 27, and a breakdown of budget estimates. It includes information on transportation options, accommodation, sponsorship, and costs associated with meals and venue rentals, targeting a total estimated budget of €1,046,393. The event features plenaries, working sessions, workshops, and recreational tours, highlighting cycling as a sustainable transport solution.

1. VeloCity Barcelona 2016
Barcelona Convention Bureau by
Mathilda Börjesson
Laura Moroni
Giorgio Kwiatkowski
Ksenia Viktorova

2. BARCELONA
http://www.youtube.com/v/=qFdoQOTKit4&autoplay=1

3. Accessibility
El Prat Airport – 10 km Bus – train – taxi - metro

4. Accommodation
- Pullman Barcelona Skipper
- Novotel Hotel Barcelona
- Silken Diagonal Barcelona
- Residencia Melon district Barcelona
- Holiday Inn Express
- Sagrada Familia Apartments

5. Facilities & Local Heritage
Cultural City Card
Museu Nacional d’Art de Catalunya]Sagrada Familia
Park GüellCamp Nou Montjuïc
Barceloneta

6. Venue selection
DHUB - Disseny Hub Barcelona
Sustainable & high-tech
Design museum
5 rooms
150 - 1500 seats

7. Event date & length
24th of May – 27th of May 2016 (+ weekend)
Friday
Weather
European Cycling Challenge
VELOCITY

8. The restaurants
- W Hotel Barcelona Lounge Bar
- Barcelona Royal Yacht Club

9. Events program for attendees
TIME DAY 1 DAY 2 DAY 3 DAY 4
8.00-17.30
Registration of guests
(ongoing)
Registration of guests
(ongoing)
Registration of guests
(ongoing)
Registration of guests
(ongoing)
9.30-11.00
Opening Plenary ( held
by President of ECF,
Major of Barcelona,
Minister of
Enviornamental
development,etc)
Second Plenary (
Sustaunable Transport-
Sustainable World)
Forth Plenary ( Making
The World Cycle -No
Fears)
Fifh Plenary ( Young
Generation and Cycling)
11.00-11.30
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
12.00-13.30 Working Sessions: Working Sessions: Working Sessions: Working Sessions:
Room 1
Presentations (Cycling
computers, GPS devices,
helmet cams and
smartphone apps)
Presentations (
Elaborating a bicycle
system)
Presentations (
Intrastracture and Roads
for Cyclist)
Presentations ( Social
Media and Biking)
Room 2
Round Tables ( New
generation- New Needs)
Round Tables (Recent
changes to cycling’s
status)
Round Tables ( Barcelona
Biking Strategy)
Round Tables (Asia -
Europe Cycling Case
Study)
Room 3
Workshops ( Exploring
new cycling paths-
Gadgets to help)
Workshops (By bike,
towards a healthier city)
Workshops ( Cars and
Bycicles. How to keep it
friendly?)
Workshops (
Implementing Biking
Strategy)
13.30-15.30
Lunch/sightseeing (
Sagrada
Familia)Bus/bycicle
Lunch/sightseeing ( Park
Guel)Bus/bycicle
Lunch/sightseeing( Casa
Batllo)Bus/bycicle
Lunch/sightseeing (Casa
Mila)Bus/bycicle

10. Events program for attendees
15.30-17.00
First Plenary: Cycling:
The future of our
Mobility
Third Plenary: Global
Cycling Policy
PANEL DISCUSSION (
Helmets and Legal
Consiquences)
Working Sessions:
Presentations ( University
of Barcelona. Cyclig among
students) Round Tables (
Safe cycling for kids)
Workshops ( Bycicle
Designs)
17.00-17.30
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
Coffee Break ( provided
by sustainable catering
company «Arriba el nou
vending»
17.30-19.00 Working Sessions: Working Sessions: Working Sessions:
Closing Plenary Closing
Ceremony at The BCN
Yacht Club
Room 1
Presentations (Cycling is
our technology)
Presentationsn
(Sustainable innovations)
Presentations (Bicycles &
Bicycle Safety) ( David Bisbal performance)
Room 2
Round Tables (
Introducing London
Experience to Europe)
Round Tables ( Cycling
and Walking for
sustainability)
Round Tables (
Motivating the Market )
Room 3
Workshops ( Carbon
Fibre Framesets)
Workshops (Up-Cycling /
Recycling Workshops)
Workshops ( Innovative
Safety Tips for Ciclysts)
19.00 Opening Ceremony
Official Cocktail at the W
Eclipse Lounge
History of Cycling
PhotoGallery and
Aperetiv

11. Event program of attendees
TIME Events 24-27 May EVENTS (May 28) Saturday EVENTS (May 29) Sunday
8.00-17.30
Catch the Sunrise (
duration 1,5 hours) Starts
at 5.30
Barcelona by Bike ( duration-
3 hours+ drink)
Bike Tour to the
incredible Monserrat
mountain- sll day
9.30-11.00 Circular Tour- all day
11.00-11.30
360 BCN Bike Tour (
duration-4 hours)
Bike and Sail.- 3-4
haours.
12.00-13.30
Photoscenic Walking
tour 4 hours
13.30-15.30
Sightseeing bike tour (
duration -3 hours)
Cycling to Montjuic
(duration- 3 hours)
15.30-17.00
17.00-17.30
17.30-19.00
19.00
Night Bike Tour ( duration -
3 hours)
Night Bike Tour ( duration - 3
hours)
Night Bike Tour (
duration - 3 hours)

12. Events Budget
- Budget will include a basic detail of revenues from attendees participation
fees
-With a total estimated sponsorships of 300.000 € the overall budget will
cover all budgeted costs and give a margin for unexpected hindrances
Total Estimated
Costs
€ 1.046.393,00
Estimated Revenue
805.000,00€
Estimated Sponsorship
300.000,00€
Basic Details # of people price
Total # of Participants 1000
Non-Paying Participants
(experts/professionals) 300
Paying Participants 700
Registration Price per day 100 € 550,00
Bundle registration 600 € 1.250,00
Total € 805.000,00

13. •Meals and coffee breaks budgeting will include lunches, coffee breaks and
the final gala dinner at the Barcelona Royal Yacht Club
•Accomodations and transportations will take into account: VIP attendees
accomodation and transportation, plus extra ECF Director expenses for
meeting with the organization board during the whole planning period
Meals # of meals Cost Per Person # of People Budgeted Cost
Lunches 4 € 30,00 300 € 36.000,00
Coffee breaks 8 € 5,00 1000 € 40.000,00
Dinner 1 € 100,00 500 € 50.000,00
Total € 126.000,00
Accomodation &
Transportation # of people Costs
Average accomodation price 10 € 150,00
Subtotal € 4.500,00
Travel Costs
plane 10 € 1.000,00
ECF Director Extra TKts Carnet € 8.400,00
bus 300 € 10,00
bycicle 900 € 25,00
Total 48.400,00€

14. Venues & Tech # of days Costs
Venue rent 4 € 800.000,00
Gala Venue Rent € 5.000,00
AV rental 4 € 10.000,00
Total 815.000,00€
• Expenses related to rent of the event venues, facilities and tech – devices
will strongly contribute to overall costs budgeting
• Personnel expenses will take into consideration a relevant amount of extra
personnel for the event to managed as effective as possible
On - sight congress
management
# of
members Costs
Personnel 100 € 50,00
Technicians 6 € 75,00
Interpreters 6 € 150,00
Sub - Total 25.400,00€
Taxes 20%
Total 30.480,00€

15. Event promotion
Promotion campaign: starts 2014
European Cycling Challenge
Week of the Bike
La Vuelta
Mhealth Grand Tour Barcelona to Vienna
Car Free Day