The document discusses event project management and outlines several key aspects of planning a conference. It describes how project management techniques can be applied to event planning and management. It also discusses developing the project scope, including determining goals, tasks, deadlines and budgets. Finally, it provides details on designing the conference program, such as defining goals, incorporating activities, and creating space for interaction, as well as finalizing program details and establishing a planning timeline.

1. EVENT PLANNING

2. INTRODUCTION TO EVENT PROJECT
MANAGEMENT
Event Management is the process of
analyzing, planning, marketing, producing
and evaluating an event. The production of a
festival or event is a project. There are many
advantages in using project management
techniques to manage the event or festival.
• It aims to coordinated management plans from
different knowledge areas into a cohesive, workable
arrange for the entire project.

3. PROJECT
SCOPE
MANAGEMENT

4. Project scope management is a process
that helps in determining and
documenting the list of all the project
goals, tasks, deliverables, deadlines, and
budgets as a part of the planning process.
In project management, it is common for a
big project to have modifications along
the way.
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5. PROJECT SCOPE LIFECYCLE

7. DEVELOPMENT
PLAN

9. POWERPOINT
• Is a very popular tool for
presentation, it is a slide
presentation. You can present
anything in here using a slideshow. It
has also charts and you can also put
images on your presentation so you
can easy present your plans to your
clients, staffs and partners.

11. PREZI
• Prezi is like Powerpoint you can also
present your plans using slideshow.
Prezi is more organized, engaging
persuasive and effective.

13. GOOGLE
SLIDES
• Google Slides is an online
presentation app that let you create
and format presentations and work
with other people.

15. CANVA
• Canva is a tool for presentation that
you can present your presentation in
a creative way. Canva has many
templates that you can use. When
you use creative and presentable
template you can catch the attention
of the listeners.

16. EVALUATE PROJECT (BUDGET
USED, EVALUATING IMPACTS)

17. BUDGET USED
•To ensure that the finance
budget matches the project's
services, the staff responsible for
budgeting the money should
assess and examine the factors
that could affect their budget,
such as overspending on event
supplies.
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18. PHASE 1
CLARIFY YOUR EVENT BUDGET STRATEGY
Reference Historical Data
Consider trends
Set your goals

19. MAP OUT SPECIFIC EXPENSES IN
YOUR EVENT BUDGET
Map out all your expenses so you can
make informed decision
Incorporate your experiential cost
Include your technology costs

20. MASTER EVENT BUDGET BEST
PRACTICES
Consider event ROI
Leave an emergency fund
Avoid common mistakes

21. IMPACT EVALUATION
• It provides information about the impacts produced
by an intervention - positive and negative, intended
and unintended, direct and indirect. This means that
an impact evaluation must establish what has been
the cause of observed changes.

23. Develop conference
programs

24. INTRODUCTION
(TYPES OF ORGANIZATION HOSTS CONFERENCES, CONVENTIONS, CONGRESSES AND CONFERENCES)

25. 25

26. ORGANIZATION
• 1. It is a systems created to achieve common goals through people-to-
people and people-to-work relationships
• 2. They are essentially social entities that are goal-directed, deliberately
structured for coordinated activity systems, and is linked to the external
environment.
• 3. Organizations are made up of people and their relationships with one
another.

27. REASONS WHY YOU NEED ORGANIZATION IN YOUR
EVENT
• BUILD BRAND RECOGNITION
• SHOWCASE YOUR VENUE
• MAKE FACE-TO-FACE CONNECTIONS • STRENGTHEN YOUR COMMUNITY
• BUILD TRUST

28. CONFERENCE

29. DIFFERENT TYPES OF CONFERENCES
PUBLIC
CONFERENCES
CONFERENCES WITH
EXHIBITIONS
VIRTUAL
CONFERENCES

30. TYPES OF ORGANIZATION HOSTS
CONFERENCES
TED
TED is a nonprofit devoted
to spreading ideas, usually
in form short, powerful
talks (18 minutes or less)
Is an international
conference, which is a
society devoted to the
theory and practice of
knowledge organization,
The academy of management is
a professional association for
scholars of management and
organizatoons.
ISKO AOM

31. CONVENTIONS

32. There are numerous types of conventions,
including corporate conventions and consumer
conventions. Conventions typically focus on
education and knowledge, such as workshops
and classes. The conventions often include
speakers and teachers who have expertise in the
various topics addressed at the convention.
TYPES OF
CONVENTIONS

33. TYPES OF ORGANIZATION HOSTS CONVENTIONS
AEP
Academic Event Professional was
founded over a decade ago, AEP works
to support academic event planners
both new and established with
programs that help professionals
further develop their skills in this field.
Corporate Event Marketing
Association, is best for
providing peer-to-peer
environment that will help
people to develop their skill
Professional Convention Management
Association can provide an Online boot
camps, exclusive recorded lectures,
event ticket discounts, and members-
only resources like forums, directories,
etc.
CEMA PCMA

34. CONGRESS

35. Regular coming together on a representational basis of several
hundreds - or even thousands - of individuals belonging to a single
professional, cultural, religious or other group. A congress is often
convened to discuss a particular subject.

36. ICCA
•The International Congress and Convention Association (ICCA) is the global
leader for the international meetings industry ICCA events are well known for
attracting highly interested international associations and members
organizations. ICCA Congress and events are the right opportunities to
engage with potential clients looking for business events.
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37. ESTABLISH
PROGRAM
REQUIREMENTS
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38. CONSIDER THE FOLLOWING:
• Type
• Scope
• Delegate Profile
• Budget
• Venue
• Staging Requirements

39. DESIGN CONFERENCE
PROGRAM

40. HOW TO DESIGN
CONFERENCE PROGRAM
• Define the goals of your next
event’s social program
• Incorporate the social program
and core event activities
• Create enough space for
interaction

41. FINALIZE PROGRAM DETAILS
(CONFERENCE PLANNING
TIMELINE)

42. FINALIZE PROGRAM DETAILS (CONFERENCE PLANNING
TIMELINE)
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1st: Establish your goals and objectives
2nd: Put together a rough budget
3rd: Choose a format and theme
4th: Choose a location, a venue, and vendors
5th: Select a date
goals

43. FINALIZE PROGRAM DETAILS (CONFERENCE PLANNING
TIMELINE)
6th: Research speakers
7th: Start your sponsor search
8th: Finalize speakers
9th: Organize your financials
10th: Build your branded website

44. FINALIZE PROGRAM DETAILS (CONFERENCE PLANNING
TIMELINE)
11th: Begin to promote your event
12th: Finalize venue details
13th: Draft a schedule
14th: Send reminders
15th: Push promotions to meet your
attendance goals