e-Upkaran (EMMS) is a comprehensive software solution to improve the Inventory Management & Maintenance Services of Equipment in Hospitals across the Rajasthan.

2. e-Upkaran (EMMS) is a comprehensive
software solution to improve the Inventory
Management & Maintenance Services of
Equipments in Hospital’s across the
Rajasthan.

3. Why Biomedical equipment inventory is
important?
 Biomedical equipment inventory is an essential part
of an effective health-care technology management
(HTM) system.
 In India, it is estimated that anywhere between
30% and 63% of roughly Rs 10,000 crore worth
of existing medical equipment in public health
facilities across all states is dysfunctional.
 2% of machines in government facilities are under
any kind of maintenance contracts.
 Approximately a third of all countries lack a
designated unit responsible for managing medical
equipment.

4. Current scenario?
 Improper Management of Equipments and
instruments
1. Unutilized equipment/ instruments lying in the
stores
2. Gross deficit of equipments / instruments at
some places
3. Non-functional equipments with minor problems
for not being in use
 Non existence of repair & maintenance system for
hospital equipments.
 No provision of preventive maintenance system for
equipments.
 Hospital wise no inventory records of equipments

5. Need of IT Application
Centralized Inventory Management
System is an urgent need of the
state to establish an efficient
healthcare facilities of all 2971
e-Upakran introduced
(Equipment Management & Maintenance
System)

6. Requirements from the system
 Inventory mapping
 User manual
 EPM Cell at state and zonal level
 Helpline to take grievances from public
 Software or program
 Training to concerned staff
 RFP for empanelment of R & M agency
 Establishment of Complaint Redressal Cell at the
state & district levels to cut break-down of
services.

7. e-Upkaran Modules ( Four Modules)
e-Upakaran MODULES DESCRIPTION
Module : 1
Equipment Inventory
Online updating of inventory(Equipments
&Instruments) including
• Verification of entered instruments
• Status of equipment
• Functional
• Non-functional
• Reparable / Non-Reparable
• Guarantee & Maintenance Contract of all the
available equipments and equipment installation
location (user deptt.) at the individual healthcare
facilities up to PHC level.
Module : 2
Equipment Complaint
Management
Online monitoring management through
breakdown complaint / service & repair /
preventive maintenance (PM) services.

8. e-Upkaran Modules
Module : 3
Equipment Usage
This module is used to update daily use of
equipments online from individual healthcare
facilities up to PHC level. Including who is used
and the last time when particular equipment
used.
Module : 4
Reporting
This module is used to monitor daily online
reporting tools from individual healthcare
facilities up to PHC level. Due to role based
access user can access and the operations that
he/she can administer through the application.

9. Key features
 Centralized Equipment Inventory Management
 Comprehensive Details of Equipment including
Commissioning, Decommissioning, vendor details, AMC
details etc
 Complaint Monitoring
 Equipment Status Monitoring
 Equipment Usage Monitoring
 Preventive Maintenance Service Monitoring
 Breakdown Details of the Equipments
 Equipment service History and would be help in decision
making for repair, service, spare or condemnation of
equipment.
 Ascertain of new needs
 Customizable Report

10. Role and responsibilities

11. Role and responsibilities

12. Role and responsibilities

13. Role and responsibilities

14. Role and responsibilities

15. Action needed by you in district
SN Action/Processes Time line
1 Distribution of user ID & Password to all
institutions. If not distributed
5 Nov, 2015
2 Training of all Store in charges and one
IA/DEO
15 Nov, 2015
3 Ensuring that all equipments are entered in
e-Upakran
30 Nov, 2015
4 Submission of complete report on State 10 Dec, 2015
5 Weekly monitoring of institute through
software
• Entry on new inventory, Usage of equipment,
Complaints of equipment, and coordinate with
State.

16.  Improved Health services
 Centralized monitoring for optimum utilizations
 Regular updated information and reporting
 Ascertain the new needs and need base rationalization
 Established biomedical equipment repair and
maintenance system
 Reduced equipments breakdown time
 Quick win response with better coordination in health
programs
Defined and possible Outcomes