The document summarizes updates and changes to the ESAMS system. The ESAMS Data Change Request application allows administrators to submit requests directly to ESAMS support staff for fulfillment. Additionally, the Respirator application is receiving design and functionality updates, including linking the respirator medical surveillance records to training and fitting requirements. HGW also provides in-person ESAMS training courses on a monthly basis in Knoxville, Tennessee.

1. ESAMS
Newsletter September 1, 2010
V olume 7 Issue 2
ESAMS Data Change Requests
In order to help the HGW/ESAMS staff keep track of the numerous
INSIDE THIS ISSUE requests submitted by ESAMS system users, ESAMS has created the
1 ESAMS Data Change
“Data Change Request” application. An extension of the “Bugs”
Requests application, this part of the ESAMS system allows administrators to
send requests directly to ESAMS Request Support personnel. These
2 ESAMS Class Enrollment personnel then delegate the request to the developer or technical
3 Respirator Changes
support specialist who is most capable of fulfilling the request, thus
ensuring that the request is implemented quickly and correctly. When
a request is completed, or more information is required, the
developer/specialist can contact the requester through the “Messages”
link (found under My Links on the ESAMS Main Page). The messaging
system operates much like E-mail, but is contained within the ESAMS
website for security.
The “Data Change Request” link is located on the ESAMS Main Page
under Administrative Links. (For Fire users, this link is located under
the “Administration” tab.) We urge all administrators to begin using
the Data Change Request link for their requested changes or additions
to the system (including record deletion/edit and posting documents
on the website, just to name a few). Not only does this application
ensure that the proper person performs the requested change, but
allows communication between both parties and provides records of
“Use the Data Change the request.
Request for any
changes to ESAMS!” Currently, requesters must use E-mail or the TRMS “Personal File
Cabinet” to transmit the data files containing the request information.
The HGW/ESAMS programming department is enhancing the “Data
Change Request” system so that requesters will have the capability to
attach files to the request, allowing those files to remain with the
request information and within the ESAMS website.
HGW & Associates
9000 Executive Park Drive, Suite A100
Knoxville, TN 37923
Phone: (865) 693-0048 Fax: (865) 693-3242
ESAMSNews@hgwllc.com

2. Page 2 ESAMS Newsletter
ESAMS Administrative Class Enrollment
HGW/ESAMS provides the “ESAMS for Safety Professionals” training
course at our corporate office headquarters in Knoxville, TN. This
training encompasses lessons on each of the applications found on the “HGW conducts the
ESAMS website and allows administrators to gain hands-on experience ESAMS for Safety
with each system under the guidance of our ESAMS Instructors. Classes Professionals course in
will be held once per month and each attendee will be charged a Knoxville, TN.”
nominal fee. Personnel wishing to enroll in an “ESAMS for Safety
Professionals” class will need to enroll in the class via the “Classroom
Training Schedule” link under My Links on the ESAMS Main Page.
Enrolled students can go to the “Needed Training” link on the ESAMS
Main Page and click on the “Title” or “Class ID” of the course to obtain
“HGW Form 1646”, by which the students will provide the billing
information for payment. The class administrator/instructor will make
contact with the prospective students to ensure that the attendees
have received and understood “HGW Form 1646”. Payments will not
be fully processed until five (5) business days before the class convene
date, at which time HGW/ESAMS will validate both student enrollment
and payment method. We look forward to seeing your administrators
in our classroom.

3. Page 3 ESAMS Newsletter
Respirator Changes
The Respirator application is being given a facelift as well as a few
functional changes. The look of the application is being changed, both
to make the screen easier to read by users and as a cosmetic alteration
that will be seen in other ESAMS applications in the near future. The
“The Respirator Respirator Use Questionnaire (for both Respirator Administrators and
application is receiving a Supervisors) will also received this new look.
new look and new In accordance with a decision made by the CCB earlier this year,
functionality!” personnel enrolled in a respirator program must have their respirator
medical surveillance record entered in the ESAMS system before
respirator training and fit testing can be recorded. To facilitate this, a
“Medical Surveillance” button is being added to the Respirator Record
page to allow users with OMSS access to quickly move to the Medical
Surveillance area and record the required data. This is noted in the
Respirator Record in “Step 1”, so that the administrator will know
whether or not the data has been entered. ESAMS and Naval Safety
both hope that this will be useful to administrators in ensuring that
their personnel are up-to-date on their requirements.
HGW & Associates
9000 Executive Park Drive, Suite C150
Knoxville, TN 37923
Help Desk Phone:
(865) 693-0048
Help Desk Fax:
(865) 693-3242