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An agency of the European Union
Declarations of Interest (DoI)
EURORDIS Summer School 2018
Objectives of the policy
• Main objective of the policy is to ensure that the scientific committees’
members and experts participating in the Agency’s activities have no
interests in the pharmaceutical industry that could affect their impartiality,
as per the requirements of EU legislation (Article 63(2) of Regulation (EC) No
726/2004).
• This has to be balanced with the need to secure the best expertise.
1
Requirements for involvement in EMA activities
• Up-to-date DoI validated by the expert
• Up-to-date e-CV (tick box option for patients) required to validate eDOI
• Expert Nomination form (tick box option for patients)
 Expert must be included in Experts database prior to first involvement
 Applicable to experts participating in product related face-to-face meetings,
teleconferences and written consultations
2
e-DoI and eCV
• Valid for 1 year
• Includes confidentiality undertaking
• If interests change, must submit updated e-DoI/eCV
• All declarations of conflict of interest (DoI) and eCVs are published on the EMA website in
the European experts list
3
Elements of the DoI/Confidentiality form
SECTION 1: PERSONAL DETAILS
SECTION 2: PUBLIC DECLARATION OF INTERESTS
• 2.1 Employment
• 2.2 Consultancy
• 2.3 Strategic advisory role
• 2.4 Financial interests
• 2.5 Principal investigator
• 2.6 Investigator
• 2.7 Grant / Funding to organisation/institution
• 2.8 Close family member interest
• 2.9 Any other interests or facts
SECTION 3: CONFIDENTIALITY UNDERTAKING
4
Two categories of interests are defined
Direct interests in pharmaceutical industry are:
• Employment with a company
• Consultancy to a company
• Strategic advisory role for a company
• Financial interests
Indirect interests in pharmaceutical industry are:
• Principal investigator
• Investigator
• Grant or other funding to an organisation/institution
Definitions cannot address all the scenarios which may exist; additional guidance included
in “Procedural guidance on inclusion of declared interests in the EMA’s electronic DOI form
(EMA/627294/2014, Rev. 1).
5
Direct interests Indirect interests
Employment at a company
(currently or within the last 3 years)
Principal investigator
(currently or within the last 3 years)
Consultancy for a company
(currently or within the last 3 years)
Investigator
(currently or within the last 3years)
Strategic advisory role for
a company
(currently or within the last 3 years)
Institution/organisation currently receives
grant/funding with direct benefit to the expert
Current financial interests (personal shares, fees,
honoraria, patents, …
Not reasonable expenses for conference)
Close family member currently has interest in a
company (employment, consultancy, strategic
advisory role, financial)
6
Consultancy for a pharmaceutical company
Is defined as….
any activity where the concerned expert provides advice (including
training on a one to one basis) to a pharmaceutical company
regardless of contractual arrangements or any form of remuneration.
7
Strategic advisory role for a pharmaceutical company
Defined as….
any activity where the expert is participating (with a right to vote/influence the
outputs) in a(n) (scientific) advisory board/steering committee
with the role of providing advice/expressing opinions on the (future) strategy,
direction and development activities of a pharmaceutical company, either in
terms of general strategy or product related strategy,
regardless of contractual arrangements or any form of remuneration.
8
Grant or other funding to an organisation/institution
Shall mean: any funding received from
a pharmaceutical company by an organisation/institution to which the expert belongs, or for
which he/she performs any kind of activity, and which is used to support any activity of the
expert whether or not it is related to research work.
9
Patients :
• Who are volunteers with their organisation do not have to include funding related to their
organisation on their DOI (2.7), unless they are committee or working party members /
alternates.
• who are employees of their organisation do have to include funding related to their
organisation on their DOI under 2.7.
Other declarable interests
‘Other Interests or Facts’ to be declared (no restrictions apply)
• Involvement in academic trials
• Involvement in publicly funded research/development initiatives
• Membership of ethics committees
No need to declare
• Attendance at courses and conferences funded by companies
Unless: payment beyond reimbursement of reasonable expenses (i.e.
accommodation and travel cost), this is considered as current financial interest
10
11
Status
Length of
involvement
(in years)
Committee /
WP member
Committee /
WP Expert
SAG member / Expert
Employee
(depends on whether
executive role, lead role or
cross company role)
Current No involvement No involvement No involvement
0 to 3
Restrictions Restrictions Restrictions
>3
Restrictions Restrictions Restrictions
Consultancy/
Strategic Advisory Role
(depends whether cross
product / general or
individual)
Current No involvement No involvement
Restrictions
0 to 3
Restrictions Restrictions Restrictions
Financial Interest Current No involvement No involvement No involvement
0 to 3
Full involvement Full involvement Full involvement
Grant / funding to
organisation / institution
Current
Restrictions Full involvement Full involvement
0 to 3
Full involvement Full involvement Full involvement
Close family member Current
Restrictions Full involvement Full involvement
0 to 3 Full involvement Full involvement Full involvement
Any questions? Maria Mavris
Patient Liaison
Public Engagement Department
maria.mavris@ema.europa.eu
www.ema.europa.eu
European Medicines Agency
30 Churchill Place • Canary Wharf • London E14 5EU • United Kingdom
Telephone +44 (0)20 3660 6000 Facsimile +44 (0)20 3660 5550
Send a question via our website www.ema.europa.eu/contact
12

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Ensuring the transparency of expert patient contributions

  • 1. An agency of the European Union Declarations of Interest (DoI) EURORDIS Summer School 2018
  • 2. Objectives of the policy • Main objective of the policy is to ensure that the scientific committees’ members and experts participating in the Agency’s activities have no interests in the pharmaceutical industry that could affect their impartiality, as per the requirements of EU legislation (Article 63(2) of Regulation (EC) No 726/2004). • This has to be balanced with the need to secure the best expertise. 1
  • 3. Requirements for involvement in EMA activities • Up-to-date DoI validated by the expert • Up-to-date e-CV (tick box option for patients) required to validate eDOI • Expert Nomination form (tick box option for patients)  Expert must be included in Experts database prior to first involvement  Applicable to experts participating in product related face-to-face meetings, teleconferences and written consultations 2
  • 4. e-DoI and eCV • Valid for 1 year • Includes confidentiality undertaking • If interests change, must submit updated e-DoI/eCV • All declarations of conflict of interest (DoI) and eCVs are published on the EMA website in the European experts list 3
  • 5. Elements of the DoI/Confidentiality form SECTION 1: PERSONAL DETAILS SECTION 2: PUBLIC DECLARATION OF INTERESTS • 2.1 Employment • 2.2 Consultancy • 2.3 Strategic advisory role • 2.4 Financial interests • 2.5 Principal investigator • 2.6 Investigator • 2.7 Grant / Funding to organisation/institution • 2.8 Close family member interest • 2.9 Any other interests or facts SECTION 3: CONFIDENTIALITY UNDERTAKING 4
  • 6. Two categories of interests are defined Direct interests in pharmaceutical industry are: • Employment with a company • Consultancy to a company • Strategic advisory role for a company • Financial interests Indirect interests in pharmaceutical industry are: • Principal investigator • Investigator • Grant or other funding to an organisation/institution Definitions cannot address all the scenarios which may exist; additional guidance included in “Procedural guidance on inclusion of declared interests in the EMA’s electronic DOI form (EMA/627294/2014, Rev. 1). 5
  • 7. Direct interests Indirect interests Employment at a company (currently or within the last 3 years) Principal investigator (currently or within the last 3 years) Consultancy for a company (currently or within the last 3 years) Investigator (currently or within the last 3years) Strategic advisory role for a company (currently or within the last 3 years) Institution/organisation currently receives grant/funding with direct benefit to the expert Current financial interests (personal shares, fees, honoraria, patents, … Not reasonable expenses for conference) Close family member currently has interest in a company (employment, consultancy, strategic advisory role, financial) 6
  • 8. Consultancy for a pharmaceutical company Is defined as…. any activity where the concerned expert provides advice (including training on a one to one basis) to a pharmaceutical company regardless of contractual arrangements or any form of remuneration. 7
  • 9. Strategic advisory role for a pharmaceutical company Defined as…. any activity where the expert is participating (with a right to vote/influence the outputs) in a(n) (scientific) advisory board/steering committee with the role of providing advice/expressing opinions on the (future) strategy, direction and development activities of a pharmaceutical company, either in terms of general strategy or product related strategy, regardless of contractual arrangements or any form of remuneration. 8
  • 10. Grant or other funding to an organisation/institution Shall mean: any funding received from a pharmaceutical company by an organisation/institution to which the expert belongs, or for which he/she performs any kind of activity, and which is used to support any activity of the expert whether or not it is related to research work. 9 Patients : • Who are volunteers with their organisation do not have to include funding related to their organisation on their DOI (2.7), unless they are committee or working party members / alternates. • who are employees of their organisation do have to include funding related to their organisation on their DOI under 2.7.
  • 11. Other declarable interests ‘Other Interests or Facts’ to be declared (no restrictions apply) • Involvement in academic trials • Involvement in publicly funded research/development initiatives • Membership of ethics committees No need to declare • Attendance at courses and conferences funded by companies Unless: payment beyond reimbursement of reasonable expenses (i.e. accommodation and travel cost), this is considered as current financial interest 10
  • 12. 11 Status Length of involvement (in years) Committee / WP member Committee / WP Expert SAG member / Expert Employee (depends on whether executive role, lead role or cross company role) Current No involvement No involvement No involvement 0 to 3 Restrictions Restrictions Restrictions >3 Restrictions Restrictions Restrictions Consultancy/ Strategic Advisory Role (depends whether cross product / general or individual) Current No involvement No involvement Restrictions 0 to 3 Restrictions Restrictions Restrictions Financial Interest Current No involvement No involvement No involvement 0 to 3 Full involvement Full involvement Full involvement Grant / funding to organisation / institution Current Restrictions Full involvement Full involvement 0 to 3 Full involvement Full involvement Full involvement Close family member Current Restrictions Full involvement Full involvement 0 to 3 Full involvement Full involvement Full involvement
  • 13. Any questions? Maria Mavris Patient Liaison Public Engagement Department maria.mavris@ema.europa.eu www.ema.europa.eu European Medicines Agency 30 Churchill Place • Canary Wharf • London E14 5EU • United Kingdom Telephone +44 (0)20 3660 6000 Facsimile +44 (0)20 3660 5550 Send a question via our website www.ema.europa.eu/contact 12

Editor's Notes

  1. All experts, including patient and consumer representatives, need to complete some forms before they can be involved in the Agency's activities. This is particularly important for activities related to the assessment of medicines. It is a legal requirement – EMA is scrutinised on this topic EMA must demonstrate the anyone involved in our activities is not also involved or has a link with industry Anyone who participates in an EMA activity is considered an EMA expert– not only members and alternates of committees but patients too We have an EMA policy that applies to all experts – can be found on website… clear explanations of what we are referring to and how to fill in.. Must be nominated to participate – EMA can also nominate a person as an expert – you must fill in a nomination form and submit – as well as an electronic curriculum vitae…
  2. Conference attendance