Gives a detailed account of Governance structure and committees as per AICTE and UGC norms for Engineering Institutions

1. Ph3b.Gl03
<INST>
<Address> - <Pin>
<State> State
Inst Logo
GUIDELINES TO GOVERNANCE AND
COMMITTEES
Revision No. : 1.0
Effective from 1st April 2019
(It supersedes all earlier versions)

2. Guidelines to Governance And Committees
October 2018
2 / 88

3. Guidelines to Governance And Committees
October 2018
Governance and Committees
1. Preamble..................................................................................................................................................................................8
2. Institution...............................................................................................................................................................................10
2.1 About................................................................................................................................................................................................... 10
2.2 Vision and Mission..................................................................................................................................................................... 10
2.3 Organization Structure........................................................................................................................................................... 10
2.3.1 Governing Council.................................................................................................................................................................................. 11
2.3.2 Principal / Head of the Institutions...........................................................................................................................................12
2.3.3 Vice Principal............................................................................................................................................................................................. 12
2.3.4 Dean................................................................................................................................................................................................................. 13
2.3.5 Head of the Department.................................................................................................................................................................. 13
3. Executive Bodies..............................................................................................................................................................14
3.1 GB - Governing Body............................................................................................................................................................... 14
3.2 GC - Governing Council.........................................................................................................................................................14
a. Functions:........................................................................................................................................................................................................... 14
b. Structure and Guidelines:...................................................................................................................................................................... 14
c. Members:............................................................................................................................................................................................................ 15
d. Suggested Agenda Items:..................................................................................................................................................................... 15
e. Frequency, Process and Rules for Conduct:...........................................................................................................................16
f. Performance Review:.................................................................................................................................................................................. 17
g. Regulatory compliance:.......................................................................................................................................................................... 17
3.2 BoG (A) – Board of Governors...........................................................................................................................................17
3.3 CSC – Central Steering Committee..............................................................................................................................17
a. Functions:........................................................................................................................................................................................................... 17
b. Structure and Guidelines:...................................................................................................................................................................... 18
c. Members:........................................................................................................................................................................................................... 18
d. Suggested Agenda Items:..................................................................................................................................................................... 19
e. Frequency, Process and Rules for Conduct:............................................................................................................................19
f. Performance Review:................................................................................................................................................................................. 20
g. Regulatory compliance:......................................................................................................................................................................... 20
3.4 AC (A) – Academic Council................................................................................................................................................20
3.5 FC (A) – Finance Committee.............................................................................................................................................20
3.6 BoS (A) – Board of Studies.................................................................................................................................................20
3.7 BoE (A) – Board of Examiners...........................................................................................................................................20
4. Mandatory Cells And Committees.....................................................................................................................20
a. Functions:.......................................................................................................................................................................................................... 20
b. Structure & Guidelines:........................................................................................................................................................................... 20
c. Members:............................................................................................................................................................................................................ 21
d. Suggested Agenda Items:..................................................................................................................................................................... 21
e. Frequency, Process and Rules for Conduct:............................................................................................................21
f. Performance Review:.................................................................................................................................................................. 22
g. Regulatory compliance:.......................................................................................................................................................... 22
4.1 ARC - Anti-Ragging Committee......................................................................................................................................22
a. Functions:........................................................................................................................................................................................................... 23
b. Structure and Guidelines:...................................................................................................................................................................... 23
c. Members:........................................................................................................................................................................................................... 24
d. Suggested Agenda Items:.................................................................................................................................................................... 24
4.2 ASHC - Anti-Sexual Harassment Committee.......................................................................................................24
a. Functions:........................................................................................................................................................................................................... 25
b. Structure and Guidelines:...................................................................................................................................................................... 25
c. Members:........................................................................................................................................................................................................... 25
d. Suggested Agenda Items:.................................................................................................................................................................... 25
4.3 GRC - Grievance Redressal Committee...................................................................................................................26
a. Functions:.......................................................................................................................................................................................................... 26
b. Structure and Guidelines:...................................................................................................................................................................... 26
c. Members:........................................................................................................................................................................................................... 26
d. Suggested Agenda Items:.................................................................................................................................................................... 26
A. Faculty Grievance Redressal.............................................................................................................................................................. 27
3 / 88

4. Guidelines to Governance And Committees
October 2018
a. Functions:........................................................................................................................................................................................................... 27
b. Structure and Guidelines:...................................................................................................................................................................... 27
c. Members:........................................................................................................................................................................................................... 27
d. Suggested Agenda Items:.................................................................................................................................................................... 28
B. Non-Teaching Staff Grievance Redressal.................................................................................................................................28
a. Functions:.......................................................................................................................................................................................................... 28
b. Structure and Guidelines:...................................................................................................................................................................... 28
c. Members:........................................................................................................................................................................................................... 29
d. Suggested Agenda Items:.................................................................................................................................................................... 29
C. Student Grievance Redressal............................................................................................................................................................ 29
a. Functions:........................................................................................................................................................................................................... 29
b. Structure and Guidelines:...................................................................................................................................................................... 29
c. Members:........................................................................................................................................................................................................... 30
d. Suggested Agenda Items:.................................................................................................................................................................... 30
OMB - Transparency / Ombudsman................................................................................................................................................. 30
4.4 ICC - Internal Complaint Committee..........................................................................................................................30
a. Functions:.......................................................................................................................................................................................................... 30
b. Structure and Guidelines:...................................................................................................................................................................... 30
c. Members:........................................................................................................................................................................................................... 30
d. Suggested Agenda Items:..................................................................................................................................................................... 31
4.5 IIC - Institute Industry Cell...................................................................................................................................................31
a. Functions:........................................................................................................................................................................................................... 33
b. Structure and Guidelines:...................................................................................................................................................................... 33
c. Members:........................................................................................................................................................................................................... 34
d. Suggested Agenda Items:.................................................................................................................................................................... 34
4.6 IPRC – Intellectual Property Cell...................................................................................................................................34
Links :.......................................................................................................................................................................................................................... 35
a. Functions:........................................................................................................................................................................................................... 35
b. Structure and Guidelines:...................................................................................................................................................................... 35
c. Members:........................................................................................................................................................................................................... 36
d. Suggested Agenda Items:.................................................................................................................................................................... 36
4.7. PLC – Placement Cell............................................................................................................................................................36
a. Functions:.......................................................................................................................................................................................................... 36
b. Structure and Guidelines:...................................................................................................................................................................... 36
c. Members:........................................................................................................................................................................................................... 36
d. Suggested Agenda Items:.................................................................................................................................................................... 36
4.8 SCSTC - SC / ST Cell............................................................................................................................................................. 37
a. Functions:........................................................................................................................................................................................................... 37
b. Structure and Guidelines:...................................................................................................................................................................... 37
c. Members:........................................................................................................................................................................................................... 38
d. Suggested Agenda Items:.................................................................................................................................................................... 38
4.9 WRC - Women Redressal Cell........................................................................................................................................38
a. Functions:.......................................................................................................................................................................................................... 38
b. Structure and Guidelines:...................................................................................................................................................................... 39
c. Members:........................................................................................................................................................................................................... 39
d. Suggested Agenda Items:.................................................................................................................................................................... 39
5. Academic Cells And Committees.......................................................................................................................40
a. Functions:.......................................................................................................................................................................................................... 40
b. Structure & Guidelines:........................................................................................................................................................................... 40
c. Members:........................................................................................................................................................................................................... 40
d. Suggested Agenda Items:.................................................................................................................................................................... 40
e. Frequency, Process and Rules for conduct.............................................................................................................40
f. Performance Review................................................................................................................................................................... 41
A. Institute Level....................................................................................................................................................................41
A1. AAC - AICTE Approval Cell..................................................................................................................................................41
a. Functions:........................................................................................................................................................................................................... 41
b. Structure and Guidelines:...................................................................................................................................................................... 41
c. Members:........................................................................................................................................................................................................... 42
d. Suggested Agenda Items:.................................................................................................................................................................... 42
A2. IAC – Institute Advisory Council.....................................................................................................................................42
a. Functions:........................................................................................................................................................................................................... 42
4 / 88

5. Guidelines to Governance And Committees
October 2018
b. Structure and Guidelines:...................................................................................................................................................................... 42
c. Members:........................................................................................................................................................................................................... 42
d. Suggested Agenda Items:.................................................................................................................................................................... 42
A3. INC - Institute NIRF Cell.......................................................................................................................................................43
a. Functions:........................................................................................................................................................................................................... 43
b. Structure and Guidelines:...................................................................................................................................................................... 43
c. Members:........................................................................................................................................................................................................... 44
d. Suggested Agenda Items:.................................................................................................................................................................... 44
A4. IIBC - Institute Image Building Cell.............................................................................................................................44
a. Functions:........................................................................................................................................................................................................... 44
b. Structure and Guidelines:...................................................................................................................................................................... 44
c. Members:........................................................................................................................................................................................................... 44
d. Suggested Agenda Items:.................................................................................................................................................................... 45
A6. ISC - Institute Sports Cell...................................................................................................................................................45
a. Functions:........................................................................................................................................................................................................... 45
b. Structure and Guidelines:...................................................................................................................................................................... 45
c. Members:........................................................................................................................................................................................................... 45
d. Suggested Agenda Items:.................................................................................................................................................................... 45
A7. NNC - NSS And NCC Cell...................................................................................................................................................46
a. Functions:.......................................................................................................................................................................................................... 46
b. Structure and Guidelines:...................................................................................................................................................................... 46
c. Members:........................................................................................................................................................................................................... 46
d. Suggested Agenda Items:.................................................................................................................................................................... 46
A8. UAC – University Affiliation Cell.....................................................................................................................................46
a. Functions:.......................................................................................................................................................................................................... 46
b. Structure and Guidelines:...................................................................................................................................................................... 46
c. Members:........................................................................................................................................................................................................... 47
d. Suggested Agenda Items:.................................................................................................................................................................... 47
B. Dept Level Committees.............................................................................................................................................47
B1. DAC – Department Advisory Council.........................................................................................................................47
a. Functions:........................................................................................................................................................................................................... 47
b. Structure and Guidelines:...................................................................................................................................................................... 48
c. Members:........................................................................................................................................................................................................... 48
d. Suggested Agenda Items:.................................................................................................................................................................... 48
B2. DUGC – Department UG Committee........................................................................................................................48
a. Functions:.......................................................................................................................................................................................................... 49
b. Structure and Guidelines:...................................................................................................................................................................... 49
c. Members:........................................................................................................................................................................................................... 49
d. Suggested Agenda Items:.................................................................................................................................................................... 49
B3. DPGC – Department PG Committee..........................................................................................................................50
C. Cells Across Depts........................................................................................................................................................50
C1. AEMC - Academic Evaluation & Monitoring Cell...............................................................................................50
a. Functions:.......................................................................................................................................................................................................... 50
b. Structure and Guidelines:...................................................................................................................................................................... 51
c. Members:............................................................................................................................................................................................................ 51
d. Suggested Agenda Items:..................................................................................................................................................................... 51
C2. ADMC - Admission Cell.........................................................................................................................................................51
a. Functions:........................................................................................................................................................................................................... 51
b. Structure and Guidelines:...................................................................................................................................................................... 51
c. Members:........................................................................................................................................................................................................... 52
d. Suggested Agenda Items:.................................................................................................................................................................... 52
C3. ALC - Alumni Cell..................................................................................................................................................................... 52
a. Functions:........................................................................................................................................................................................................... 52
b. Structure and Guidelines:...................................................................................................................................................................... 53
c. Members:........................................................................................................................................................................................................... 53
d. Suggested Agenda Items:.................................................................................................................................................................... 53
C4. CECC - Co-curricular & Extra Curricular Cell.......................................................................................................55
a. Functions:........................................................................................................................................................................................................... 55
b. Structure and Guidelines:...................................................................................................................................................................... 55
c. Members:........................................................................................................................................................................................................... 55
d. Suggested Agenda Items:.................................................................................................................................................................... 55
5 / 88

6. Guidelines to Governance And Committees
October 2018
C5. CEER – Center for Engineering Education Research.....................................................................................56
a. Functions:.......................................................................................................................................................................................................... 56
b. Structure and Guidelines:...................................................................................................................................................................... 56
c. Members:........................................................................................................................................................................................................... 56
d. Suggested Agenda Items:.................................................................................................................................................................... 56
C6. IACC - Institute Activity Cell.............................................................................................................................................56
a. Functions:........................................................................................................................................................................................................... 57
b. Structure and Guidelines:...................................................................................................................................................................... 57
c. Members:........................................................................................................................................................................................................... 57
d. Suggested Agenda Items:.................................................................................................................................................................... 57
C7. ICC - Institute Consultancy Cell.....................................................................................................................................57
a. Functions:........................................................................................................................................................................................................... 57
b. Structure and Guidelines:...................................................................................................................................................................... 58
c. Members:........................................................................................................................................................................................................... 58
d. Suggested Agenda Items:.................................................................................................................................................................... 58
C8. ISO – ISO Cell.............................................................................................................................................................................. 58
a. Functions:.......................................................................................................................................................................................................... 59
b. Structure and Guidelines:...................................................................................................................................................................... 59
c. Members:.......................................................................................................................................................................................................... 60
d. Suggested Agenda Items:.................................................................................................................................................................... 60
C9. IMC - Infrastructure Maintenance Cell.....................................................................................................................60
a. Functions:.......................................................................................................................................................................................................... 60
b. Structure and Guidelines:..................................................................................................................................................................... 60
c. Members:.......................................................................................................................................................................................................... 60
d. Suggested Agenda Items:.................................................................................................................................................................... 60
C10. ITC - IT Cell................................................................................................................................................................................. 61
a. Functions:........................................................................................................................................................................................................... 61
b. Structure and Guidelines:...................................................................................................................................................................... 61
c. Members:........................................................................................................................................................................................................... 61
d. Suggested Agenda Items:..................................................................................................................................................................... 61
C11. IQAC – Quality Assurance Cell......................................................................................................................................61
a. Functions:.......................................................................................................................................................................................................... 62
b. Structure and Guidelines:...................................................................................................................................................................... 62
c. Members:........................................................................................................................................................................................................... 62
d. Suggested Agenda Items:.................................................................................................................................................................... 62
C12. LAMC - Library Activity Monitoring Cell................................................................................................................63
a. Functions:.......................................................................................................................................................................................................... 63
b. Structure and Guidelines:...................................................................................................................................................................... 63
c. Members:........................................................................................................................................................................................................... 63
d. Suggested Agenda Items:.................................................................................................................................................................... 63
C13. MEC - Media Cell................................................................................................................................................................... 65
a. Functions:.......................................................................................................................................................................................................... 65
b. Structure and Guidelines:..................................................................................................................................................................... 66
c. Members:.......................................................................................................................................................................................................... 66
d. Suggested Agenda Items:.................................................................................................................................................................... 66
C14. MFC - Multi Facility Cell....................................................................................................................................................66
a. Functions:.......................................................................................................................................................................................................... 67
b. Structure and Guidelines:...................................................................................................................................................................... 67
c. Members:........................................................................................................................................................................................................... 67
d. Suggested Agenda Items:.................................................................................................................................................................... 67
C15. NBA - Accreditation Cell...................................................................................................................................................67
a1. Institute NBA Team – Multi Dept....................................................................................................................................67
a. Functions:.......................................................................................................................................................................................................... 67
b. Structure and Guidelines:..................................................................................................................................................................... 68
Guidelines:............................................................................................................................................................................................................. 68
Sources:................................................................................................................................................................................................................... 68
c. Members:.......................................................................................................................................................................................................... 69
d. Suggested Agenda Items:.................................................................................................................................................................... 69
a2. Institute NBA Team – Single Dept................................................................................................................................69
a. Functions:.......................................................................................................................................................................................................... 69
b. Structure and Guidelines:..................................................................................................................................................................... 69
6 / 88

7. Guidelines to Governance And Committees
October 2018
Guidelines:............................................................................................................................................................................................................. 69
Sources:.................................................................................................................................................................................................................... 70
c. Members:........................................................................................................................................................................................................... 70
d. Suggested Agenda Items:.................................................................................................................................................................... 70
b. Dept NBA Team............................................................................................................................................................................ 70
a. Functions:.......................................................................................................................................................................................................... 70
b. Structure and Guidelines:...................................................................................................................................................................... 71
Guidelines:.............................................................................................................................................................................................................. 71
Sources:.................................................................................................................................................................................................................... 71
c. Members:............................................................................................................................................................................................................ 71
d. Suggested Agenda Items:.................................................................................................................................................................... 72
C17. PRC - Parent Relation Cell...............................................................................................................................................72
a. Functions:........................................................................................................................................................................................................... 72
b. Structure and Guidelines:...................................................................................................................................................................... 72
c. Members:........................................................................................................................................................................................................... 73
d. Suggested Agenda Items:.................................................................................................................................................................... 73
C18. RDPC - Research And Development Promotion Cell.................................................................................73
a. Functions:........................................................................................................................................................................................................... 73
b. Structure and Guidelines:...................................................................................................................................................................... 73
c. Members:........................................................................................................................................................................................................... 74
d. Suggested Agenda Items:..................................................................................................................................................................... 74
C19. SEC - Service Exam Cell...................................................................................................................................................74
a. Functions:........................................................................................................................................................................................................... 74
b. Structure and Guidelines:...................................................................................................................................................................... 74
c. Members:........................................................................................................................................................................................................... 74
d. Suggested Agenda Items:..................................................................................................................................................................... 74
C20. SDC - Skill Development Cell......................................................................................................................................75
a. Functions:........................................................................................................................................................................................................... 75
b. Structure and Guidelines:...................................................................................................................................................................... 75
c. Members:........................................................................................................................................................................................................... 75
d. Suggested Agenda Items:.................................................................................................................................................................... 75
C21. SPC – Students Project Cell...........................................................................................................................................75
a. Functions:.......................................................................................................................................................................................................... 76
b. Structure and Guidelines:...................................................................................................................................................................... 76
c. Members:........................................................................................................................................................................................................... 76
d. Suggested Agenda Items:.................................................................................................................................................................... 76
C22. SCC - Software Consultancy Cell..............................................................................................................................76
a. Functions:.......................................................................................................................................................................................................... 76
b. Structure and Guidelines:...................................................................................................................................................................... 76
c. Members:........................................................................................................................................................................................................... 77
d. Suggested Agenda Items:.................................................................................................................................................................... 77
C23. SWC - Student Welfare Council.................................................................................................................................77
a. Functions:.......................................................................................................................................................................................................... 79
b. Structure and Guidelines:...................................................................................................................................................................... 79
c. Members:........................................................................................................................................................................................................... 79
d. Suggested Agenda Items:..................................................................................................................................................................... 81
C24. TPHE – Training, Placement, Higher Education And Entrepreneurship Cell..............................81
a. Functions:........................................................................................................................................................................................................... 81
b. Structure and Guidelines:...................................................................................................................................................................... 82
c. Members:........................................................................................................................................................................................................... 82
d. Suggested Agenda Items:.................................................................................................................................................................... 82
C25. UEC - University Exam Cell............................................................................................................................................82
a. Functions:.......................................................................................................................................................................................................... 82
b. Structure and Guidelines:...................................................................................................................................................................... 83
c. Members:........................................................................................................................................................................................................... 83
d. Suggested Agenda Items:.................................................................................................................................................................... 83
C26. VKC - Vikas Cell...................................................................................................................................................................... 83
a. Functions:.......................................................................................................................................................................................................... 83
b. Structure and Guidelines:...................................................................................................................................................................... 83
c. Members:........................................................................................................................................................................................................... 84
d. Suggested Agenda Items:.................................................................................................................................................................... 84
7 / 88

8. Guidelines to Governance And Committees
October 2018
Events Committees............................................................................................................................................................85
Governing Bodies................................................................................................................................................................86
About Institute........................................................................................................................................................................87
For details Contact :
Dr LINGANAGOUDA KULKARNI
LINGANAGOUDA@YAHOO.CO.UK
8 / 88