The presentation provided guidance on developing emergency action plans (EAPs) and continuity of operations plans (COOPs) for libraries. It covered why such plans are important, key principles for writing them, and basic elements that should be included. Templates were provided for EAP and COOP worksheets to help document essential information like emergency contacts, procedures, and identifying alternate facilities and vital operations.
This document provides information about organizing and managing a Hospital Command Center (HCC) in New York State. It discusses setting up an HCC, including activation criteria and levels. The course objectives are to enhance knowledge of operating an HCC for pre-planned or no-notice events and improve multi-department coordination. Key topics covered include HCC basics, staffing and organization, incident management, multi-agency coordination, and developing job aids for HCC functions. The overall goal is to increase hospital resiliency through enhanced HCC planning and operation.
The document provides information about a presentation on continuity of operations (COOP) planning. It notes that FEMA released new COOP guidelines in 2011 that may become required for companies doing business with the government. While COOP and business continuity planning (BCP) have similar goals of continuing essential functions, COOP has more standardized requirements around elements, testing, and compliance. The presentation advises organizations to consider whether COOP guidelines apply to their operations and conduct a gap analysis between their current BCP plan and the COOP requirements.
This document provides guidance to faith-based organizations on developing emergency action plans and continuing to serve plans. It outlines current resources available, a proposed approach, and key questions. The approach involves understanding organizations' needs and constraints to develop simple, straightforward templates and best practices. Components of emergency action plans include evacuation plans, sheltering plans, hazard responses, accountability, and emergency kits. Best practices emphasize life safety, planning committees, consulting local emergency responders, training, and protecting important assets. Components and best practices for continuing to serve plans focus on authority, communication, vital records, alternate facilities, and maintaining plans over time. The document concludes with contact information for questions.
Contingency planning involves preparing for unexpected disruptions to business operations through events like natural disasters, IT failures or cyberattacks. It has several key components: an incident response plan for immediate response, a disaster recovery plan to restore primary site operations, and a business continuity plan to establish operations at an alternate site using business impact analysis. Developing effective contingency plans requires identifying critical functions, resources, threats, strategies and implementing a plan through regular testing and revision.
This document provides an overview of GIS priority setting, including why it is important to set priorities, key considerations, different prioritization methods, criteria for prioritization, and a case study of how the City of St. Albert implemented GIS priority setting. Some key points:
- Setting priorities is important to manage limited resources and budgets effectively and avoid "fire-fighting".
- Key considerations include governance structure, customization, criteria, process, and flexibility.
- Common prioritization methods include Covey's quadrants, matrices, ABC, and paired comparisons.
- Criteria may include importance, impact, urgency, dependencies, and more.
- St. Albert used a hybrid approach of triage
This document outlines how to create an effective business continuity program with the following key points:
1) It discusses why business continuity management is important to minimize potential losses and ensure essential services can resume following a disruption.
2) It provides an overview of the business continuity planning process which includes risk assessment, business impact analysis, solution design, plan implementation, and maintenance.
3) It describes the various components of an effective business continuity plan including identifying risks, assessing impacts, designing alternate response strategies, implementing and testing the plan, and maintaining updated documentation.
If your facility loses power what do you do? If there is a fire or flood how will you respond? These often-overlooked emergency situations are a costly threat to facilities across the US. Planning for emergencies can often seem daunting and time consuming, especially considering that OSHA requires a written plan. To make your life easier, our experts will share best practices for developing and implementing a rock-solid emergency action plan.
This document discusses business continuity planning (BCP). It outlines the key steps in developing an effective BCP, including: project scope and planning, business impact assessment, continuity planning, and approval/implementation. The project scope and planning phase involves analyzing the business organization, selecting a BCP team, assessing resource needs, and analyzing legal requirements. The business impact assessment identifies critical business functions, resources they depend on, risks/vulnerabilities, and calculates downtime tolerances. Continuity planning develops strategies to address identified risks and minimize their impact. The overall goal is to maintain business operations during a disaster through preparedness and recovery planning.
This document provides information about organizing and managing a Hospital Command Center (HCC) in New York State. It discusses setting up an HCC, including activation criteria and levels. The course objectives are to enhance knowledge of operating an HCC for pre-planned or no-notice events and improve multi-department coordination. Key topics covered include HCC basics, staffing and organization, incident management, multi-agency coordination, and developing job aids for HCC functions. The overall goal is to increase hospital resiliency through enhanced HCC planning and operation.
The document provides information about a presentation on continuity of operations (COOP) planning. It notes that FEMA released new COOP guidelines in 2011 that may become required for companies doing business with the government. While COOP and business continuity planning (BCP) have similar goals of continuing essential functions, COOP has more standardized requirements around elements, testing, and compliance. The presentation advises organizations to consider whether COOP guidelines apply to their operations and conduct a gap analysis between their current BCP plan and the COOP requirements.
This document provides guidance to faith-based organizations on developing emergency action plans and continuing to serve plans. It outlines current resources available, a proposed approach, and key questions. The approach involves understanding organizations' needs and constraints to develop simple, straightforward templates and best practices. Components of emergency action plans include evacuation plans, sheltering plans, hazard responses, accountability, and emergency kits. Best practices emphasize life safety, planning committees, consulting local emergency responders, training, and protecting important assets. Components and best practices for continuing to serve plans focus on authority, communication, vital records, alternate facilities, and maintaining plans over time. The document concludes with contact information for questions.
Contingency planning involves preparing for unexpected disruptions to business operations through events like natural disasters, IT failures or cyberattacks. It has several key components: an incident response plan for immediate response, a disaster recovery plan to restore primary site operations, and a business continuity plan to establish operations at an alternate site using business impact analysis. Developing effective contingency plans requires identifying critical functions, resources, threats, strategies and implementing a plan through regular testing and revision.
This document provides an overview of GIS priority setting, including why it is important to set priorities, key considerations, different prioritization methods, criteria for prioritization, and a case study of how the City of St. Albert implemented GIS priority setting. Some key points:
- Setting priorities is important to manage limited resources and budgets effectively and avoid "fire-fighting".
- Key considerations include governance structure, customization, criteria, process, and flexibility.
- Common prioritization methods include Covey's quadrants, matrices, ABC, and paired comparisons.
- Criteria may include importance, impact, urgency, dependencies, and more.
- St. Albert used a hybrid approach of triage
This document outlines how to create an effective business continuity program with the following key points:
1) It discusses why business continuity management is important to minimize potential losses and ensure essential services can resume following a disruption.
2) It provides an overview of the business continuity planning process which includes risk assessment, business impact analysis, solution design, plan implementation, and maintenance.
3) It describes the various components of an effective business continuity plan including identifying risks, assessing impacts, designing alternate response strategies, implementing and testing the plan, and maintaining updated documentation.
If your facility loses power what do you do? If there is a fire or flood how will you respond? These often-overlooked emergency situations are a costly threat to facilities across the US. Planning for emergencies can often seem daunting and time consuming, especially considering that OSHA requires a written plan. To make your life easier, our experts will share best practices for developing and implementing a rock-solid emergency action plan.
This document discusses business continuity planning (BCP). It outlines the key steps in developing an effective BCP, including: project scope and planning, business impact assessment, continuity planning, and approval/implementation. The project scope and planning phase involves analyzing the business organization, selecting a BCP team, assessing resource needs, and analyzing legal requirements. The business impact assessment identifies critical business functions, resources they depend on, risks/vulnerabilities, and calculates downtime tolerances. Continuity planning develops strategies to address identified risks and minimize their impact. The overall goal is to maintain business operations during a disaster through preparedness and recovery planning.
Does your business have a disaster preparedness plan? This SlideShare will cover all considerations necessary to formulate a comprehensive plan following the NFPA 1600 Standards followed by the US Department of Homeland Security.
1) Barbro Thöyrä is the owner of CeBeLOT and has extensive experience and qualifications in business continuity management, ISO standards, disaster recovery, and risk management.
2) She has worked in various IT and management roles and has experience developing business continuity services and manuals.
3) She is an approved trainer for business continuity certification and provides training and consulting services internationally.
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
This document provides an overview of continuity strategy and contingency planning, including incident response planning, disaster recovery planning, and business continuity planning. It discusses establishing contingency planning teams and conducting business impact analyses. Key steps in incident response planning, disaster recovery planning, and business continuity planning are outlined. Contingency strategies like hot sites, warm sites, and cold sites are also summarized.
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
Pipedream to project - Planning Digital Research Projects in the HumanitiesRuth Kirkham
This document provides guidance for planning digital research projects in the humanities. It discusses developing a project idea and identifying resource needs. It emphasizes justifying all costs requested in the proposal. The document also covers other important aspects of project planning like aims and objectives, scope, work packages, scheduling, risks, governance, and communication. Developing strong justifications and considering all facets of project planning are keys to submitting successful funding proposals.
Bcp coop training taxpayer services 1-15-09Richard Turner
The document provides an introduction to business continuity planning and the Incident Command System (ICS). It discusses the importance of having continuity plans in place using examples like the response to 9/11. It also explains that the ICS, developed for coordinating emergency responses, provides a standardized organizational structure and operating principles that can help effectively manage any type of incident. Key aspects of the ICS include its modular structure, management of span of control, and other principles for coordination between responding agencies.
This document outlines the key concepts and steps involved in programme planning for agricultural extension work. It defines key terms like programme, plan of work, and project. It describes programme planning as an educational process that involves collecting data, analyzing the situation, identifying problems, setting objectives, developing a plan of work and calendar, implementing the plan, evaluating progress, and revising the programme. The 9 steps outlined are: 1) collection of facts, 2) analysis of situation, 3) identification of problems, 4) determination of objectives, 5) developing plan of work, 6) follow through, 7) evaluation, 8) reconsideration, and 9) revision. The importance of programme planning is to increase production, employment, reduce inequalities
Great training tool and resource available through the Justice Institute of British Columbia. They can customize it with your own logo and emergency plan specifications. Contact Darren Blackburn through LInkedIn.
This document summarizes a presentation on asset management for water and sewer utilities. It discusses the state of aging utility infrastructure and current challenges like declining revenues and increased maintenance demands. An overview of asset management is provided, including its components like understanding level of service expectations, asset knowledge, planning, and funding strategies. Simple initial steps for utilities to begin an asset management program are outlined, such as assessing the current state of assets and identifying critical assets. The presentation emphasizes that asset management can help utilities deliver services at the lowest life cycle cost through optimized operations, maintenance, and capital investment strategies.
The document discusses project planning and control. It describes the key elements of an effective project plan, including products, activities, resources, schedules, budgets, risks, and assumptions. It outlines a four-stage planning process involving defining scope and responsibilities, scheduling and resource analysis, cost estimating and budgeting, and risk analysis and response planning. Effective monitoring and control is also discussed, including measuring performance, investigating variations, reviewing risks and assumptions, and agreeing on corrective actions.
Planning for social care provider failure Ingrid Koehler
This document summarizes a workshop on contingency planning for care provider failures. It finds that many local authorities have experienced residential, domiciliary, or specialist care provider failures in the last year. Most authorities believe more failures are likely in the next 12 months. While some authorities have contingency plans in place, others are less prepared. The document discusses defining different types of failures, when contingencies should be triggered, and elements that should be included in contingency planning guidance and tools to help local authorities better manage provider failures. Next steps include developing a draft guidance document based on workshop feedback and testing.
Updated Archive Service Accreditation introduction workshop slidesMelinda Haunton
The document provides an introduction to archive service accreditation in the UK. It outlines the aims of the session to help participants understand the benefits and process of accreditation. It describes the accreditation scheme, including its mission to improve the viability and visibility of UK archives. It also summarizes the structure of the accreditation standard, which contains three modules on organizational health, collections, and stakeholders. The document answers questions about eligibility, scalability, applying for accreditation, and the assessment process.
The document provides an introduction to Archive Service Accreditation. It outlines the aims of the accreditation scheme, which is a UK-wide partnership to develop and deliver accreditation to improve the viability and visibility of UK archives. The document discusses the structure of the accreditation standard, the application and assessment process, and eligibility requirements. It emphasizes that accreditation is a developmental process aimed at supporting archive services in effectively managing their collections and meeting stakeholder needs.
Maintenance-Planning-and-Scheduling-Overview.pptxTun Lin Oo
This document provides an overview of maintenance planning and scheduling. It discusses the importance of planning to increase productivity and proactive maintenance. The key principles of planning include having dedicated planners, focusing on future work, maintaining equipment files, leveraging experience to develop plans, recognizing trade skills, and measuring performance. Effective scheduling follows principles like developing weekly work schedules based on priorities and plans, and daily scheduling to match tasks to skills. The overall goal is to increase efficiency and effectiveness through organized, planned work.
Digital accessibility is gaining ground and becoming a larger part of our task list. Accessibility efforts typically start at a grass-roots level. Advocates for accessibility may be all around us, but unsure of how to start an accessibility process. Kevin will offer some simple steps to become the accessibility catalyst in your organization. He will offer advice on how to get more people on board, and where to find those people. When you leave this session, you will be equipped to return to your team and identify the resources to promote and expand your accessibility efforts.
Use of a Theory of Change approach for learning processes - Giuseppe Daconto ...BTC CTB
The document discusses using a Theory of Change approach for learning processes in project implementation. It provides context on the KILORWEMP project objectives and expected results. It explains that a baseline study was conducted using a Theory of Change approach to validate the project strategy, elaborate the monitoring and evaluation system, and select priority interventions. The process involved workshops and discussions with stakeholders. It resulted in a strengthened focus on technical priorities, introduction of a governance lens, and a flexible approach to an uncertain result area. The document discusses lessons learned around ensuring the approach enables management processes and capacity development, rather than just being an assessment exercise. It also notes the approach requires careful planning, facilitation skills, and sustaining interest in strategy monitoring and adaptation over
This document provides an overview of strategic planning for boards. It defines strategic planning as a deliberative process to make fundamental decisions that guide an organization. The key components of strategic planning include developing a mission, values, vision, and SWOC analysis. Goals and objectives are created at the strategic, tactical, and operational levels. An implementation plan and monitoring system are also important parts of the strategic planning process. The overall process helps organizations address challenges and enhances learning to effectively achieve their missions.
Libraries play an important role in their communities by providing access to information resources, building community connections, and promoting literacy. As democratic institutions, libraries serve people of all backgrounds and abilities. They are community hubs that connect people to information and each other. Libraries help develop skills needed in today's digital world through services like computer classes and homework help. They also reach remote and homebound individuals through outreach programs.
Did you know that the 2020 Census is the first in U.S. history that will be conducted primarily online, making libraries more important than ever as a source of information and connection? The 2020 Census intends to “Count everyone once, only once, and in the right place.”
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Does your business have a disaster preparedness plan? This SlideShare will cover all considerations necessary to formulate a comprehensive plan following the NFPA 1600 Standards followed by the US Department of Homeland Security.
1) Barbro Thöyrä is the owner of CeBeLOT and has extensive experience and qualifications in business continuity management, ISO standards, disaster recovery, and risk management.
2) She has worked in various IT and management roles and has experience developing business continuity services and manuals.
3) She is an approved trainer for business continuity certification and provides training and consulting services internationally.
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
This document provides an overview of continuity strategy and contingency planning, including incident response planning, disaster recovery planning, and business continuity planning. It discusses establishing contingency planning teams and conducting business impact analyses. Key steps in incident response planning, disaster recovery planning, and business continuity planning are outlined. Contingency strategies like hot sites, warm sites, and cold sites are also summarized.
Our annual series of Charity Seminars held across the region will this year focus on the various elements involved in building a sustainable charity.
The seminar programme will cover:
• Creating a vision: How to build a resilient organisation and resilient teams
• Turning a vision into a plan: What does a good plan look like and how do you obtain funding?
• Keeping the plan on track: This session will focus on key aspects of financial reporting including the different information requirements of management and trustees
• Effective trustee boards as part of building a sustainable charity
• Real relationships that provide sustainable income
• Why are you here? Achieving impact from your fundraising messages
Pipedream to project - Planning Digital Research Projects in the HumanitiesRuth Kirkham
This document provides guidance for planning digital research projects in the humanities. It discusses developing a project idea and identifying resource needs. It emphasizes justifying all costs requested in the proposal. The document also covers other important aspects of project planning like aims and objectives, scope, work packages, scheduling, risks, governance, and communication. Developing strong justifications and considering all facets of project planning are keys to submitting successful funding proposals.
Bcp coop training taxpayer services 1-15-09Richard Turner
The document provides an introduction to business continuity planning and the Incident Command System (ICS). It discusses the importance of having continuity plans in place using examples like the response to 9/11. It also explains that the ICS, developed for coordinating emergency responses, provides a standardized organizational structure and operating principles that can help effectively manage any type of incident. Key aspects of the ICS include its modular structure, management of span of control, and other principles for coordination between responding agencies.
This document outlines the key concepts and steps involved in programme planning for agricultural extension work. It defines key terms like programme, plan of work, and project. It describes programme planning as an educational process that involves collecting data, analyzing the situation, identifying problems, setting objectives, developing a plan of work and calendar, implementing the plan, evaluating progress, and revising the programme. The 9 steps outlined are: 1) collection of facts, 2) analysis of situation, 3) identification of problems, 4) determination of objectives, 5) developing plan of work, 6) follow through, 7) evaluation, 8) reconsideration, and 9) revision. The importance of programme planning is to increase production, employment, reduce inequalities
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This document summarizes a presentation on asset management for water and sewer utilities. It discusses the state of aging utility infrastructure and current challenges like declining revenues and increased maintenance demands. An overview of asset management is provided, including its components like understanding level of service expectations, asset knowledge, planning, and funding strategies. Simple initial steps for utilities to begin an asset management program are outlined, such as assessing the current state of assets and identifying critical assets. The presentation emphasizes that asset management can help utilities deliver services at the lowest life cycle cost through optimized operations, maintenance, and capital investment strategies.
The document discusses project planning and control. It describes the key elements of an effective project plan, including products, activities, resources, schedules, budgets, risks, and assumptions. It outlines a four-stage planning process involving defining scope and responsibilities, scheduling and resource analysis, cost estimating and budgeting, and risk analysis and response planning. Effective monitoring and control is also discussed, including measuring performance, investigating variations, reviewing risks and assumptions, and agreeing on corrective actions.
Planning for social care provider failure Ingrid Koehler
This document summarizes a workshop on contingency planning for care provider failures. It finds that many local authorities have experienced residential, domiciliary, or specialist care provider failures in the last year. Most authorities believe more failures are likely in the next 12 months. While some authorities have contingency plans in place, others are less prepared. The document discusses defining different types of failures, when contingencies should be triggered, and elements that should be included in contingency planning guidance and tools to help local authorities better manage provider failures. Next steps include developing a draft guidance document based on workshop feedback and testing.
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The document provides an introduction to Archive Service Accreditation. It outlines the aims of the accreditation scheme, which is a UK-wide partnership to develop and deliver accreditation to improve the viability and visibility of UK archives. The document discusses the structure of the accreditation standard, the application and assessment process, and eligibility requirements. It emphasizes that accreditation is a developmental process aimed at supporting archive services in effectively managing their collections and meeting stakeholder needs.
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This document provides an overview of maintenance planning and scheduling. It discusses the importance of planning to increase productivity and proactive maintenance. The key principles of planning include having dedicated planners, focusing on future work, maintaining equipment files, leveraging experience to develop plans, recognizing trade skills, and measuring performance. Effective scheduling follows principles like developing weekly work schedules based on priorities and plans, and daily scheduling to match tasks to skills. The overall goal is to increase efficiency and effectiveness through organized, planned work.
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Did you know that the 2020 Census is the first in U.S. history that will be conducted primarily online, making libraries more important than ever as a source of information and connection? The 2020 Census intends to “Count everyone once, only once, and in the right place.”
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Indira awas yojana housing scheme renamed as PMAYnarinav14
Indira Awas Yojana (IAY) played a significant role in addressing rural housing needs in India. It emerged as a comprehensive program for affordable housing solutions in rural areas, predating the government’s broader focus on mass housing initiatives.
This report explores the significance of border towns and spaces for strengthening responses to young people on the move. In particular it explores the linkages of young people to local service centres with the aim of further developing service, protection, and support strategies for migrant children in border areas across the region. The report is based on a small-scale fieldwork study in the border towns of Chipata and Katete in Zambia conducted in July 2023. Border towns and spaces provide a rich source of information about issues related to the informal or irregular movement of young people across borders, including smuggling and trafficking. They can help build a picture of the nature and scope of the type of movement young migrants undertake and also the forms of protection available to them. Border towns and spaces also provide a lens through which we can better understand the vulnerabilities of young people on the move and, critically, the strategies they use to navigate challenges and access support.
The findings in this report highlight some of the key factors shaping the experiences and vulnerabilities of young people on the move – particularly their proximity to border spaces and how this affects the risks that they face. The report describes strategies that young people on the move employ to remain below the radar of visibility to state and non-state actors due to fear of arrest, detention, and deportation while also trying to keep themselves safe and access support in border towns. These strategies of (in)visibility provide a way to protect themselves yet at the same time also heighten some of the risks young people face as their vulnerabilities are not always recognised by those who could offer support.
In this report we show that the realities and challenges of life and migration in this region and in Zambia need to be better understood for support to be strengthened and tuned to meet the specific needs of young people on the move. This includes understanding the role of state and non-state stakeholders, the impact of laws and policies and, critically, the experiences of the young people themselves. We provide recommendations for immediate action, recommendations for programming to support young people on the move in the two towns that would reduce risk for young people in this area, and recommendations for longer term policy advocacy.
RFP for Reno's Community Assistance CenterThis Is Reno
Property appraisals completed in May for downtown Reno’s Community Assistance and Triage Centers (CAC) reveal that repairing the buildings to bring them back into service would cost an estimated $10.1 million—nearly four times the amount previously reported by city staff.
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
AHMR is an interdisciplinary peer-reviewed online journal created to encourage and facilitate the study of all aspects (socio-economic, political, legislative and developmental) of Human Mobility in Africa. Through the publication of original research, policy discussions and evidence research papers AHMR provides a comprehensive forum devoted exclusively to the analysis of contemporaneous trends, migration patterns and some of the most important migration-related issues.
2. Agenda
• Why Plan?
• Disaster Planning Essentials
• What are the Key Planning Principles When Writing an
EAP?
• What are the Basic EAP Elements?
• EAP Worksheet:
• Preparedness
• Emergency Procedures
• Collection Salvage
• Appendices
• What are the Key Planning Principles When Writing a
COOP?
• What are the Basic COOP Elements?
• COOP Worksheet:
• Identification of Essential Functions
• Delegations of Authority / Succession Plan
• Identification of Alternate Facilities
• Communications
3. Why Plan?
Benefits of a disaster plan
• Less chaotic response
• Ready for minor or major disasters
• Improve salvage efforts
• Improve recovery and shorten the time needed to
bounce back
• Immediate impact:
• Identify preservation priorities
• Update contact information
• Reduced insurance costs
• Comply with laws or local policies
4. Disaster Planning Essentials
• Establish a planning team
• Collect contact information
• Establish communication procedures
• Document response, recovery, and rehabilitation
procedures
• Document salvage priorities
• Evaluate insurance policy
• Test and practice plan
• Revise plan
5. What are the
Key Planning
Principles
When Writing
an EAP?
When writing an Emergency Action Plan
(EAP), it's important to adhere to several key
planning principles to ensure that the plan is
comprehensive, effective, and capable of
guiding individuals through emergencies.
6. What are the
Basic EAP
Elements?
Purpose and
Objectives
Scope and
Applicability
Emergency
Coordinator
Communication
Procedures
Evacuation
Procedures
Shelter-in-Place
Procedures
Emergency
Response
Teams
Accountability
and Roll Call
Medical
Assistance and
First Aid
Equipment and
Resources
Evacuation of
Special Needs
Individuals
Hazards and
Risks
Assessment
Training and
Drills
Reporting and
Documentation
Review and
Update
Procedures
Coordination
with Local
Authorities
Recovery
Procedures
Contact
Information
7. EAP Worksheet:
Preparedness
Locations of Building Utilities, Emergency Systems,
and Equipment.
Emergency Supplies.
Insurance.
Emergency Service Contacts.
Disaster Response Team Contacts.
8. EAP Worksheet:
Emergency
Procedures
Active shooter/violent intruder
Bomb threat
Building evacuation
Earthquake
Elevator emergency
Fire
Hurricane
Medical emergency
Tornado
Water emergency
….others as appropriate to your area/institution
9. EAP Worksheet:
Collection Salvage
• Use established best practices and adapt
to your institution-specific collections
salvage requirements.
• Identify current equipment.
• Know your capabilities and limitations.
• Call a vendor when needed.
• NARA Vendor list
(https://www.archives.gov/).
10. Appendices
Floor maps Preparation
checklists
Property loss forum
Disaster supply
inventory
Disaster recovery
vendor procedures
• Volunteer salvage team
• Instructions for posting to the
website/blog
• Equipment inventory
• Insurance information
• …more as appropriate to your
area/institution
11. What are the
Key Planning
Principles
When Writing
a COOP?
The focus of a COOP should be on essential
functions, not particular people. Essential
functions and those who can fulfill those
functions will change depending on the
situation.
12. What are
the Basic
COOP
Elements?
Identification of Essential Functions
Delegations of Authority / Succession Plan
Identification of Alternate Facilities
Communications
Vital Records & Information
Human Resources
Test, Training, and Exercise Program
Devolution Plans
Reconstitution Plans
13. COOP
Worksheet:
Identification of
Essential
Functions
The limited set of operational
functions must be continued or
resumed quickly.
Mission Essential Functions (MEFs)
are the important activities your
organization performs.
Identify the highest priority of
functions.
15. COOP Worksheet:
Identification of Alternate
Facilities
Locations other than the primary
facility and used to carry out
essential functions, particularly in
a continuity event.
16. COOP Worksheet: Communications
This identifies critical communications equipment. If all your existing communications
equipment is lost or destroyed during emergencies, it gives a consolidated list of items that
need to be borrowed or purchased so that your Agency can perform all Mission Essential
Functions.
Some communications equipment can be pre-positioned or carried by employees to new
work sites (laptop computers, radios, etc…).
19. CONTACTS
Kate Dinneen
CERT Coordinator/Duty Officer
Douglas County Emergency Management
kdinneen@douglascountyks.org
785-979-0619
Joshua L. Taylor
Emergency Management Specialist
Douglas County Emergency Management
jtaylor@douglascountyks.org
Office: 785-832-5260
Cell: 785-393-8419
Jessi Harris
(she/her/hers)
Library Consultant and Information Resources
Librarian
Northeast Kansas Library System (NEKLS)
jharris@nekls.org
Office: 785-83-4090
https://www.nekls.org/
Editor's Notes
In summary, an EAP is a vital tool to prepare for and respond to emergencies, protect lives and property, meet regulatory requirements, and ensure a coordinated and effective response to a wide range of potential hazards and disasters.
In summary, a COOP is necessary for the continuity of operations, disaster preparedness, compliance with regulations, risk management, and the overall resilience of organizations. It serves as a strategic and comprehensive plan to ensure that essential functions can continue during and after disruptive events, contributing to an organization's ability to withstand and recover from crises.
All-Hazards Approach
Risk Assessment
Clear and Concise Language
Accountability and Responsibilities
Evacuation and Sheltering Procedures
Communication
Training and Drills
Emergency Equipment and Resources
Special Needs Considerations
Coordination with External Agencies
Regular Review and Updates
Community and Stakeholder Involvement
By adhering to these key planning principles, an EAP becomes a comprehensive and effective document that helps organizations and facilities prepare for, respond to, and recover from a wide range of emergencies. It promotes clarity, safety, and the protection of lives and property.
Who, what, when, and where?
Locations of Building Utilities, Emergency Systems, and Equipment
Emergency Supplies
Employee and Partner Awareness (who are you coordinating with?)
Communications
Emergency Service Contacts
Disaster Response Team Contacts
(What do you do?)
Person in Charge
General Evacuation
Elevator Emergency
Fire
Tornado & Severe Storm
Ice and Snow Storm
Medical Emergency
Flooding
Power Failure
Equipment or Systems Failure
Violence and Criminal Activity
Bomb Threat
Active Shooter
Do you have or know?
General Salvage Practices
Collections Salvage Procedures
Salvage of Water Damaged Historic and General Collections
Salvage of Mold Damaged Historic and General Collections
When building salvage priorities, ask these questions?
Create maps, lists, and/or mark shelving
Prioritization worksheet
Importance to readers/collection
Replaceability
Monetary/scholarly value
Inventory control
Collection tools (finding aid, card catalog)
Vital Records
Artifactual/intrinsic value
Format difficult to salvage
Borrowed
Appendix A: Evacuation Map
Appendix B: Tornado Shelter Map
Appendix C: Fire Extinguisher Map – Upper level
Appendix D: Damage record form
Appendix E: First Aid, Flashlight, and Radio Checklist
Appendix F: Media information regarding Library Closure
Appendix G: Bomb Threat Checklist
The functions of a department do not change in a COOP; departments not normally responsible for food, shelter, security, etc., do not need to plan to assume those responsibilities.
The planning process is the most important aspect of the COOP exercise.
A plan will not cover all contingencies. Good planning, however, will allow for good decision-making during a crisis.
These basic elements should address
Where could/would we go?
How would we communicate, and what would we say?
What do we do, and what functions are most important?
What equipment is needed to continue our job?
What does this department need to do?
When does your department need to do it?
What is the limited set of operational functions that must be continued or resumed quickly after you become displaced from your normal routine?
Mission Essential Functions (MEFs) are the important activities your organization performs or must resume to be considered “operational.”
The objective is to identify the highest priority of functions and the resources/capabilities ensuring performance.
Identify how many personnel it requires to complete the function and any specialized resources it may require (vehicles, tools, software, etc.).
Upon identifying your Mission Essential Functions, you can then prioritize the functions (within each tier) based on their importance of being completed. Keep in mind there may also be laws, ordinances, and/or regulations that stipulate functions your organization must conduct.
Tier 1 –One-day disruption
Tier 2 –One Day to One Week Disruption
Tier 3 –One Week to One Month Disruption
EM- has a Tier 4 for a Month or Longer disruption.
Who is going to do it? This includes a chain of command.
The purpose of “Delegation of Authority” is to ensure that certain critical functions and/or decisions can be handled when the person who usually handles those functions is unavailable during a critical period.
Who makes decisions? What kinds of decisions can they make? Who has the final call?
The purpose of Orders of Succession can be summed up by the question, “Who comes next?” This section of the COOP Plan pre-identifies who will step in if personnel in key leadership positions are unavailable.
-The authority being delegated
-Any limits on that authority
-Who the authority is being delegated to (names & titles)
-What circumstances would trigger the delegation
-Re-delegation authority (if desired)
Continuity Facilities, or “Alternate facilities,” refer to other locations and nontraditional options such as working at home. Teleworking, telecommuting, and mobile-office concepts.
If your facility is damaged, where else can you go? Where is your backup location?
Make sure:
-You don’t have everyone going to the same place –deconflict!
-Your alternates are reasonably far apart
-You have agreements or contracts in place, as needed
-To get a 2nd Alternate, if you can
-To test your comms at the alternate sites
Agencies work together, so who do you call to coordinate? When electricity or phone lines are down, how do you get in touch? What are your backup methods?
Reach out to your Local EM’s and Regional Library System.