The document provides tips for freelancers on improving email writing using seven helpful apps. These apps enhance readability, suggest personalized communication styles, and offer tools for generating effective subject lines and tones. Key apps mentioned include Mail Mentor, Hemingway Editor, Just Not Sorry, Crystal, Contactually, Subjectline, and Foxtype.

1. FREELANCER TIPS
7 Great E-Mail Writing
Apps to Rock your Next
Emails
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Writing emails is an essential part of doing business nowadays.
Most of us do it several times every single day. Well formulated
emails can help you build a reputation and reach your goals
faster. Therefore knowing the art of writing messages can be a
huge plus for every freelancer. However an email fauxpas can
have negative impacts on your career as well. Luckily there are
already some useful apps that help you to improve your email
writing. We summed up the seven most important ones in this
article...

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Mail Mentor is basic and free tool which tells you if your text is
reader-friendly. Just copy paste your email text into the app and
it will let you know the approximate reading time and the
reading level. A good reference point is a 6th grade reading level.
You can repeat the process until your message is simple enough.
This is a great and easy way to simplify your mails.
1) Mail Mentor

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We have mentioned this app in another context before, because
it's a great one. And it's free, too. It highlights very complex
sentences and marks passive voice phrases, which are difficult to
read. Moreover it marks adverbs and requests you to replace
them with strong verbs. It also gives your text an overall
readability score, so you can quickly check your mails before
reading it. The app is not only useful for mails, but for any other
text you have to write.
2) Hemingway editor

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The app was developed by Tami Reiss, a business woman who
wanted to help other women to appear more confident in their
working environment. The app is an extension for Google
Chrome. It improves your wording by underlining weak words
and phrases in your email like “I think“, “just“ or “sorry“. If you
hover over the highlighted passages you will get an explanation
why you shouldn't use it. Here is an example: “Using 'sorry'
frequently undermines your gravitas and makes you appear unfit
for leadership.“
3) Just not sorry

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People like to be addressed differently. Some prefer a formal way
of communication, others like it when it's more personal. This
extension for Gmail provides personal profiles for the people you
communicate with. This includes suggestions on how to
communicate with them like “Write with short and casual
language” or “Use data to prove a point”. The basic version is
free and includes communication profiles for your contacts. The
extended version which costs 19 dollars per month also will give
you communication profiles of people who are not in your
network yet. So if you frequently have to contact new people
you should think about this version.
4) Crystal

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When you need to quickly send out common emails you want to
use a template which allows you to send slightly customized
content. Contactually is a pretty nice tool to do just that. In a first
step you can select your audience and in a second one you
choose the topic of the email. Contactually will generate some
nice templates then, which you can adapt. There are some free
templates, but if you want a wider range of templates you have
to buy the basic version.
5) Contactually

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If you want to convince strangers to read your email you have to
use a strong subject line. And you have only 40 characters to do
just that. To better estimate if the subject of your message is
effective there is an app called SubjectLine. It is a free a rating
tool for evaluating your subject line. It will for example tell you
when you have forgotten to capitalize or when it is too long.
6) SubjectLine

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This app is available as free web app and as chrome extension.
Emails are often misinterpreted, because of the lack of body
language and facial expressions. According to a study
more than 50% of all emails are understood incorrectly. The
FoxType app helps you to find the right tone. You just have to
paste your draft and the app will tell you which parts of your
email might not sound polite or adequate.
7) FoxType

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