ehris-rollout-ppt-v2.6
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This document provides information about an enterprise human resource information system (eHRIS) workshop conducted by the Department of Education. The workshop objectives are to introduce eHRIS and its main features, develop participants' knowledge of using and implementing eHRIS, strengthen linkages among participants to provide support related to eHRIS usage and implementation, and facilitate the completion of electronic personal data sheets for at least 6,898 school personnel. The document outlines the eHRIS modules, including the HR dashboard, self-service features, time and attendance tracking, and service requests. It also demonstrates how to activate an eHRIS account, update personal details, and contact eHRIS helpdesks for additional support.
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ehris-rollout-ppt-v2.6
- 1. Enterprise Human Resource Information System (eHRIS) INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE
- 3. DEPARTMENT OF EDUCATION OPENING PROGRAM 3
- 4. DEPARTMENT OF EDUCATION INTRODUCTION OF PARTICIPANTS 4
- 5. DEPARTMENT OF EDUCATION WELCOME MESSAGE 5
- 6. DEPARTMENT OF EDUCATION Workshop Objectives • Introduce eHRIS and its main features to School Heads and ICT Coordinators; • Develop, calibrate, and enhance the knowledge of participants on the usage and implementation of the eHRIS; • Strengthen linkages among the participants in providing technical and policy support related to the usage of and implementation of eHRIS;
- 7. DEPARTMENT OF EDUCATION Workshop Objectives • Allow the schools to come up with a plan on how to conduct the encoding of ePDS for school personnel; • Collect the draft schools ePDS completion plan; • Facilitate the completion of ePDS at least 6898 school personnel.
- 8. DEPARTMENT OF EDUCATION TRAINING MECHANICS 8
- 9. DEPARTMENT OF EDUCATION • Brief introduction of eHRIS to school personnel before encoding of ePDS • The EHRIS Environment –Log-in Page –Dashboard –Self Service • PDS • Actual Encoding of PDS Training Mechanics
- 10. DEPARTMENT OF EDUCATION eHRIS … An Introduction 10
- 11. DEPARTMENT OF EDUCATION Automates core HR management functions and routine services; Enhance HR systems and processes to support personnel in delivery of prompt, uninterrupted, efficient, and responsive services to its clients; Single source of truth (SSOT) for HR information and organizational structure includes Personal Services Itemization Plantilla of Personnel (PSI-POP); What does eHRIS do?
- 12. DEPARTMENT OF EDUCATION • HR Dashboard Integrates information from multiple modules into a unified display Currently displays birthdays and announcements. (demographics, announcements, policies, etc) • Self Service Provide all personnel with access to their personal and employment information that includes: oPersonal Data Sheet (PDS) oDaily Time Record (DTR) oPay slip eHRIS Modules
- 13. DEPARTMENT OF EDUCATION • Time and Attendance Management System Automates time-in and time-out processing and provides a near real-time information on employee daily time record (DTR); Enables all personnel to track and monitor their attendance more accurately; and Provide on-line application and approval of deficiency forms eHRIS Modules (cont.)
- 14. DEPARTMENT OF EDUCATION • Service Request Will deliver an easy to use self service workflow that automates common and repetitive HR services processes. Current and future service requests will include but not limited to are oPay slip oTime and Attendance Deficiencies oSALN oProvident Fund Loan Application oRequest for Certification oService Records eHRIS Modules (cont.)
- 15. DEPARTMENT OF EDUCATION • Results Based Performance Management System • Talent Acquisition and DepEd Online Application System • Succession Planning Module • Learning and Development Module • Reports Module – Inventory of Positions in DepEd – Retirees – Step increment, Loyalty, etc. EHRIS Modules in Plan
- 16. DEPARTMENT OF EDUCATION Show and Tell The eHRIS Environment 17
- 17. DEPARTMENT OF EDUCATION Go to URL: fo.ehris.deped.gov.ph eHRIS: Show and Tell
- 18. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 19
- 19. DEPARTMENT OF EDUCATION Account Activation and Password Reset eHRIS: Show and Tell
- 20. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset • How to activate eHRIS account and password reset Step 1 – Login to eHRIS • Open your browser, type the eHRIS website in the address bar. • You will be directed to the login page of eHRIS. • Login your username and password. 21 1
- 21. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 22 1
- 22. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 23
- 23. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 24
- 24. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 25
- 25. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 26
- 26. DEPARTMENT OF EDUCATION Activate EHRIS Account and Password Reset 27
- 27. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 28
- 28. DEPARTMENT OF EDUCATION Encoding, Viewing and Printing of PDS eHRIS: Show and Tell
- 29. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS • How to update Personal Details in eHRIS Step 1 – Login to eHRIS • Open your browser, type the eHRIS website in the address bar. • You will be directed to the login page of eHRIS. • Login your username and password. 30 1
- 30. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 31
- 31. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 32
- 32. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 33
- 33. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 34
- 34. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 35
- 35. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 36
- 36. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 37
- 37. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 38
- 38. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 39
- 39. DEPARTMENT OF EDUCATION Updating Personal Details in eHRIS 40
- 40. DEPARTMENT OF EDUCATION Time and Attendance Management System eHRIS: Show and Tell NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 41. DEPARTMENT OF EDUCATION Service Request • Request Types • Raising a Request • Approving / Rejecting a Request eHRIS: Show and Tell NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 42. DEPARTMENT OF EDUCATION Type of Request • Late Justification • No Time Log • Out on Official Business Service Request NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 43. DEPARTMENT OF EDUCATION Type of Request • Travel Order • All Kinds of Leave Service Request NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 44. DEPARTMENT OF EDUCATION For Staff: Raising a Request Service Request NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 45. DEPARTMENT OF EDUCATION For Chiefs: Approving/ Rejecting a Request Service Request NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 46. DEPARTMENT OF EDUCATION Viewing and Printing DTR eHRIS : Show and Tell NOTE: Not yet implemented/ For Deployment in the Regional, Division and School Level.
- 47. DEPARTMENT OF EDUCATION Organizational Structure eHRIS : Show and Tell
- 48. DEPARTMENT OF EDUCATION OFFICE BUSINESS UNIT DEPARTMENTS Central Office ICTS • User Support Division • Technology Infra Division • Solutions Dev Division All Regions Ex: Region 1 R1 Curriculum and Learning Management Division • Office of the Division Chief • LRMDS Section R1 Education Support Service Division • Office of the Division Chief • Health and Nutrition Section • Education Facilities Division • Special Program and Proj All Divisions Ex: Vigan City Office of the SDS • Office of the SDS Proper • ICT Services • Administrative Services Schools • Vigan Central School • Ilocos Sur NHS Organizational Structure
- 49. DEPARTMENT OF EDUCATION Role Types eHRIS : Show and Tell
- 50. DEPARTMENT OF EDUCATION • Management All Execom, Directors and Heads of Business Unit • Manager All Department Heads / School Heads • HR Manager / HR Staff HRMOs and Designated HR Staff • Employee All DepEd Personnel that do not fall on above types Role Types
- 51. DEPARTMENT OF EDUCATION The HR Manager eHRIS : Show and Tell
- 52. DEPARTMENT OF EDUCATION HR Manager Roles: • User Account Management Creating new user accounts Updating data on the official tab User account deactivation • Adding/setting Endorser/Approvers • Setting National and Local Holiday The HR Manager
- 53. DEPARTMENT OF EDUCATION Open Forum 54
- 54. DEPARTMENT OF EDUCATION School Self Service ePDS Rollout Plan 55
- 55. DEPARTMENT OF EDUCATION http://bit.ly/ehris-help For eHRIS-related documents, etc
- 56. DEPARTMENT OF EDUCATION Central Office: EHRIS Helpdesk 1st Fl, Bonifacio Bldg, DepEd Complex, Meralco Ave, Pasig City Contact Nos: (02) 6357369; 0956 477 2610; 0921 458 4058 ; 0942 614 9599 Email: icts.usd@deped.gov.ph Schools Division Office: EHRIS Helpdesk Capitol Compound, Sorsogon City Contact Nos: 0917-6888621 John Rey Perez; 0917-142-8606 John Hidea; Email: jomar.enguerra@deped.gov.ph ; john.perez002@deped.gov.ph ; john.hidea@deped.gov.ph Join FB Group: DepEd EHRIS Helpdesk 1.0 Got questions? Please contact:
- 57. Thank You Personnel Division and User Support Division
Editor's Notes
- Introduce eHRIS and its main features to HRMO and ITO in the Regional and Division Levels; In this activity we would like to emphasize that it is the Human Resource Management Officers (HRMOs) also know to others as Personnel Officers are the owners or main users of this system . It is the Develop, calibrate, and enhance the knowledge of participants on the usage and implementation of the eHRIS; Strengthen linkages among the participants in providing technical and policy support related to the usage of and implementation of eHRIS; The joint implementation of the Personnel Division and the User Support Division of the ICT Service of the eHRIS is a clear indication that both offices are need in this System. Personnel Division as users /process owners and authority in the policies, rules and regulations as prescribed by Civil Service Commission and the Department of Education. USD provides technical assistance to Central Office and provides user guides and video tutorial needed.
- Allow the SDOs to come up with a plan on how to conduct the encoding of ePDS for school personnel; Please talk about the strategy to gather the school personnel in a location with their PDS on hand. Encode and complete their Collect the draft SDO ePDS completion plan; Provide selected school personnel the basics and experience of encoding the ePDS; and Facilitate the completion of ePDS at least 2, 160 school personnel. All Day 2 participants are counted in the total number of school personnel in the Division
- Automates core HR management functions and routine services; Enhance HR systems and processes to support personnel in delivery of prompt, uninterrupted, efficient, and responsive services to its clients; Single source of truth for HR information and organizational structure that will also include Personal Services Itemization Plantilla of Personnel (PSI-POP); SSOT means that the personnel’s personal, employment and development data will only come form one source, eHRIS.
- Results Based Performance Management System Provides a solution for the planning, conducting and monitoring of performance assessment processes throughout the Agency Automates the process of collecting, analyzing and/or reporting information regarding the performance of an individual, group or Agency as a whole Talent Acquisition and DepEd Online Application System (OAS) Provides a solution for the planning, conducting and monitoring of performance assessment processes throughout the Agency It links up with the current Online Application System which provides the data for all new employees. DepEd OAS is currently available online to the teacher-applicants in the Division Offices and to applicants in the Central Office. Succession Planning Module Is designed to enable the BHROD to identify and develop internal personnel with the potential to fill key critical positions within the Agency Maintains data on the availability of experienced and capable personnel that are prepared to assume key positions as they become available. Learning and Development Module Provides a system to administer and track employee training and development intervention for personal development and professional growth Allows HR to track education, qualifications and skills of the employees, as well as outlining what training courses, books, CDs, web-based learning or materials are available to develop specific skills or competencies Provides data on the competencies of the incumbent and as required by the position as assessed Development plan per employee is also available. Reports Module Will include reports that are submitted to other government office: Inventory of Positions in DepEd Retirees Step Increment Loyalty etc
- Play video
- Play video Activate_account.mp4 Demo Play video Getting_to_know_EHRIS_v2.0.mp4
- Play video Edit_Existing_Record_v2.0.mp4
- Late Justification Use Late Justification for the additional 15 minutes late incurred after the first 15 minutes grace period given daily of your work shift schedule. For example, employee’s work shift is 8-5. If he timed in between 08:00-08:15, he is not considered late (this is the first 15 minute grace period). If he timed in between 08:16-8:30 (additional 15 minutes grace period,4x a month only), he will incur a minimum of 1 minute late and maximum of 15 minutes late. DTR will display the number of minutes late after 08:15 Employee can use ‘Late Justification’ Can only be used 4x a month System will display error if used on the 5th time System reads only the ‘Date Range From’; hence, this type of Service Request is raise per day of tardiness incurred, not in range. System will process only the date indicated on the ‘Date Range From’ Any late incurred after the 30 minutes grace period are already considered outright late and cannot be filed in a Service Request Not applicable for 9-6 wokshift, as per the DepEd Memo No Time Log Use No Time Log for days when there is at least one blank in DTR time logs but the reason do not fit with other types of requests and provided he truly reported to work and is inside the DepEd Office. Examples might be, attended a meeting, forgot to time in/out System reads only the ‘Date Range From’; hence, this type of Service Request is raise per day of when employee is out on official business, not in range. System will process only the date indicated on the ‘Date Range From’ No Time Log cannot be used for absences Locator Slip / Out on Official Business Use Locator Slip for days with time deficiencies when employee goes out of DepEd Office on Official Business to attend / facilitate a meeting, workshop, training etc. System reads only the ‘Date Range From’; hence, this type of Service Request is raise per day of when employee is out on official business, not in range. System will process only the date indicated on the ‘Date Range From’
- Travel Order Use Travel Order when employee is on travel outside DepEd Office with Travel Authority Can be filed in range Different Kinds of Leave Use which kind of leave is applicable to the date employee is filing for.
- Play video REQUEST_Raise.mp4 Demo Hand-on Approve chief first Play video REQUEST_Cancel.mp4
- Demo
- Play video PRINT_DTR.mp4
- User Account Management Creating new user accounts Play video New_Record_Add.mp4 Demo Hand-on Updating data on the official tab Demo Hands-on User account deactivation Demo Hands-on Adding/setting Endorser/Approvers Demo Hands-on Setting National and Local Holiday Play video Holiday_Add_per_Office.mp4 Demo Hands-on