MIS Guidelines 20.11.2009

User Guideline/ Manual
of the Ministry of Education Ethiopia MoE
TVET- Management Information System
Created and CopyWrite with
Heinz Ropertz CIM IE Awassa
and
Holger Heisel CIM IE Bahir Dar
12ropertz@ethionet.et
MinistryofEducationMoE,EthiopiaAddis
Ababa
TVETManagementInformationsystem

TVET Management- Information- System
Draft 1 on MIS Version 5.0
TVET- Management Information System
• Institute Information and Statistics
• Students Cohort Information
• Intern Ship Information
• Teacher/ Administration Information
• Inventory Information
• Budget Information
User Guideline/ Manual

Created and CopyWrite with Heinz Ropertz Page 3 of 103
Acknowledgement
Introduction to a MS-Access based Data-bank to improve Quality and
Verifiability of Data from all TVET Institutions from every Region
Statistical Information about TVET Institutions:
differ from each other in content and design of presentation
are unclear as Terms of Departments and Trades are used differently
can sometimes not be verified
are often incomplete and not reasonable for decision-making on institutional
and regional level
can not be easily combined on regional and federal level
are mostly not available in useful PC-application form
take a lot of time and resources to update on request
Statistical Information about TVET Institutions should be:
standardized, e.g. Contents, Use of Terms, Presentations
available in useful PC-application to avoid mistakes by transferring data
manually
prepared digitally, which reduces wasting of time and resources
Values and Benefits:
Improvement of Data Quality
Improvement of Data Verifiability
Avoidance of Data-Transfer mistakes
Acceleration of collecting Data and compiling Data-Reports
Repeatable statistical reports
Improvement of managerial qualities on TVET Institutions’ level
Generating basis for decision making on different institutional levels
Generally it is the wish of the developer of the SNNPR Data Bank, to give a great
thanks to the Regional Educational Office and its TVET Sub Sector for the excellent
support and time given to the system and the development. The Developer also
thanks the TVET Sub Sector for its openness and cooperation to the implementation
phase.
Also the thanks are given to the financial support from ECBP in the last phase of the
project implementation and communication.
Heinz Ropertz

Tables of Content
No. Content Page
1 Introduction 5 - 6
2 Functions and Features on the MIS Software 7
3 The Computer System requirement 8 - 9
4 Get Stared with the MIS Software 10 - 13
5 Registration of Departments, Trades and Training Program 13 - 17
6 TVET Personnel 18 - 21
7 Intern Ship 22 - 24
8 Equipment AD+WS 25 - 29
9 Students Intake 30 - 33
10 Students Enrolment, Graduates and Drop Outs (numerically) 34 - 38
11 TVET Expenditure Budget 39 - 41
Guideline for Expenditure Budget Codes 42 - 72
12 Reports, on Registration, Students, Budget, and Regional 73 - 82
13 Institutional Statistic 83 - 88
14 You I can handle the System, Tip and advises 89 - 94
15 Distribution of different Accounts user assignment, 95
Possibilities of taking the Registration and numbering 96 - 102
Additional Equipment 103
Any problem what will be accrue or not mention in this manual
please contact the writer and inform him/ her over the missing
difficulty
Heinz Ropertz, Awassa REB TVET Sub Sector, P.O.Box 506,
Phone 046 220 20 49, 45ropertz@ethionet.et, or 78ropertz@t-online.de

1. Introduction
A MS-Access based Data-Bank Design to improve Quality and Standardization of
Data on Institutional, Regional and Federal Level,
The design as well as the copy Write is with the design and development are
belonging to Heinz Ropertz, IE CIM employed by the TVET Sub Sector Awassa.
• Information today is a well based system wealth packed on an information transfer
input of standards and feeding.
• An information system can only live from, information given and information taken,
both are a important input to compress the information in such form that everybody
are in the position to take decision in a communicative understanding. Working in a
system of complexity in a world of work, everybody is part in an information
processing system.
• Human beings getting informed and informing others through using technical and
physical application to receive his or her information by:
• Public services, service providers can only exist if service and provision are in the
close relation of supplying enough information to each work partner.
• To build awareness means to become aware of a problem or a situation that was not
seen or noticed before. There are various means that can be used to communicate.
• Experience shows that it is much better to combine various means as this will lead to
a much higher degree of effectiveness in communication.
• We see that communicating includes six aspects:
• the information
• the personal intention
• the relationship and
• the appeal to think critically
• to identify problems
• to find new solutions
• Benefits:
• setting goals
• making decisions
• planning action
• costing and profit relevance
• Serious data sources,
• Quality of data,
• Concept of permanent up date of
data,
• Concept of processing and use of
the data,
• Good Structure in processing and
data organisation,
• Security concept
• Values
• Improvement of Data Quality
• Improvement of Data Verifiability
• Avoidance of Data-Transfer
mistakes
• Acceleration of collecting Data and
compiling Data-Reports
• Repeatable statistical reports
• Improvement of managerial
qualities on TVET Institutions’
level
• Generating basis for decision
making on different institutional
levels

A MIS (Management Information System) is an application system created to
maintain all over data entries on different human and material resources. MIS will
give the institute as well as the Regional TVET Sub Sector the necessary information
to the correct time and carry out the right decision on a minimum expense.
MIS is an active tool for effectively and efficiently in decision making.
The MIS Software is an instrument for the following directly and indirectly
management actions
Directly Indirectly
• Basic information on TVET
institutions public and non public
training providers
• Have a efficient and effective
supervision of leadership and goods
service
• Basic information on TVET teaching
and administration staff
• Support the decision making process,
ability, development and
accountability at all management
levels
• All over view on TVET enrolment,
graduates and drop outs on students
yearly
• Easily availability data on
management planning, monitoring,
evaluating manpower
• Monitoring staff needs in training,
development, and proper assignment
• Shorting boring manual routine work
gets simple and quick
• Cost effectiveness in teacher,
administration relation to students
• Creates professional and open
handed competition and new
findings of innovations
• Cost effectiveness in planning of
institution equipment and machinery
• Quarterly and yearly forecasting of
budget requirement and planning
• Managing of Inter ship and relation
to the private business community
• Easy access to students data, quick
statistical survey in the all over set up
of TVET Institute
We can follow the great and numerous advantages of a MIS. It is developed to
strengthen the TVET- Sub Sector in its educational planning and management
capacities on the regional and zone levels.

2. Functions and Features on the MIS Software
The software is
Simple for user
Upgrades of the countries need
Simple and easily to maintain
The screen layout is very simple in the structure and tells the user the straight start
of the program. Every things has a clear visual content and guides the user to all
interfaces of the program what is in English language, Amharic will follow.
The menus of the program is driven and has a simple selection of processes on fore
and back wards with a minim on efforts.
Picture 1
The user guideline is as Help- menu integrated in the software and has simple
access for the user.
A Pentium processor or higher
A minimum on RAM 516 MB
A simple VGA- Monitor
Computer Op System Windows, with Access 2007 application
or and with SQL Server system

3. Lets Start with the Program Registration
The new MIS TVET Version 5.0, has new registration applications, first you have to
register the Program according to your Regions, or/and Federal level.
Look at picture 2, select the Level for your use in the MIS, 1) Federal or 2) Regional
Level
Picture 2
Picture 3, secondly if you select the Regional Level, please chooses the Region from
the pull down menu accordantly to your demand.
Picture 3

After the selection of “Running level” you can start with the original MI System and
see the following picture “Login Control” with the assignment of the different
Accounts for each user
In Picture 4, after you register the Program a Logion Control Box will appear on the
Screen with the Field User Name and Password, insert you User Name and
Password to open the MI- System.
Picture 4
The User Name and your Password will be assigned by the MI- System
Administrator and will be hand over to you.
All over the following Users Names are assigned
1.Administrator
2.Directors
3.Store
4.Financial
5.Registrar
6.TVET Counsellor
All necessary Administration data are managed by the Administrator only.

4. Get Stared with the MIS Software
-Registration of Institutes-
From the program surface, picture 5 it has a yellow page design, click to
Registration, and register the Institute and all others registrations relevant to TVET.
“Registration” on the surface you find the “Logged In” sign what will show you
who is the user in the moment as well as the date.
Picture 5
After you have click the button the system will open a different surface, it has a blue
page design, what is shown on the next picture 5a
Picture 5a

The Institution button will open the surface picture 6 will appear
Different questions are asked in several fields. Some of the fields will give you
several options to be answered, see in picture 7
Picture 6
Select with the mouse or with the computer courser on the selected field of the
question, click on the (▼) and several possibilities on selected possibilities will
appear in the box. Or press F4 and the box will open and you can select the
appropriate answers, see at picture 7 to 10
In the below picture you will register your 1st Institute by selecting the SNNP or the
appropriate Region were you come from. The result will be shown in picture 8
Picture 7
Please do not write any answers differently from the pull down menu given.

Picture 8
SNNP1 is selected by the system and will register the Institute Awassa Business
College as you have chosen, and all others will have the No 2, 3, 4..n.
Picture 9 + 10
Below the Ethiopia State Map you have the option to 3 Internet Addresses if you
click on one it will enter the Internet page see below the picture 11 , but please you
have to be connected to the Internet line.
Picture 11

Picture 12
With the closing sign, in picture 12, of the below “DOOR” sign you have finish the
first step of the MI- System on Registration of Institutions or Colleges. The closing
sign will lead you back to the opening surface picture 5 to the blue window design,
and you will take the second step to register the departments, trades and training
options (programs). The button is “INSTITUTE DEP + TRD + TRP”
look at picture 13
5. Registration of Departments, Trades and Training Program
The picture 13 the Window menu shows you the button with the name “Department
+Trades +Training Programs” press these button ones and open the data sheet with
the following picture 14
Picture 13

Picture 14
On top of the screen picture 14 and 15, you will have the Registration of the Institute
limit to the fields Registration ID, Name of the Institute and the field Initials. Below
the mention fields you have two boxes, 1st the box with the name “DEP+TRD+TRP”
Picture 15

As you will observe in picture 15 you have the “Registration” and “No ID”, if you
have entered the Registration with SNNP1 out of the pull down menu, the No ID
will be selected by it self from the system, and will indicate the No ID as SNNP11.
The following fields will work accordantly to your selection of see picture 16
Picture 16
You have selceted the “Prog Code” 1 the system selcte automatcally the “Program
Name” “Construction”. In the following picture you can go step by step to the
selcted Training Programm of your Institute or College.
Picture 17 Picture 18
The next field will show you the “Occupational Code”1.1 is ”Road Construction”,
the “Specific Code” 1.11 is indicating “Road Construction” and on the end you see
the “Code” of the Training Program “OLD CTE” what means Old Construction
Technology Training Field, all selected Codes fields will enter the Names fields
automatically by the correct selected Names through the system.

From were you can get the correct Information about all Fields of Codes and
Names?
See at the picture 19 below
Picture 19
Picture 20
Under the Box “DEP+TRD+TRP” you have the “Registry” Box, picture 20 open the
first register “Program 1 Construction” with the sign (▼) on the left site, and all
registered and present “Training Fields of Construction” will open and give you the
Fields and Codes
For example
1. 3.00, 1.00, Construction , 1.20 Building Construction, 1.21 Masonry, CON MAS

Picture 21
In picture 2 you see the indicator (►) in the second line of the “DEP+TRD+TRP”
box. The indicator (►) is shows you the second enterer of a Training program with
the “Occ. Code” 1.2
You can move the indicator (►) up and down with the bottom at the left end down
of the box◄►
The Attachment on the Manual gives you all Trainings Field in the moment
(January 2008) in Ethiopia from the Ministry of Education.
Tips of handling the comfortable movement in the Data sheets
At last, how to communicate within the different boxes, use here the Keyboard
button combination of Ctrl and (Tap)
If you want to make a spell checking press F7
Pull down menu within the boxes press F4
With the (Tap) button you will shift from one field to the next
Tip 1+2
Look at each screen, below every box you will see several information on the down
part of the boxes it has the name “Records” here it is mention how many records
you have entered to the box 1, e .g. in picture Tip 1 it is stated 1 record out of 3, in
box 2 it is stated 1 record of 2, look also at picture Tip 2
After you have entered all data in both boxes, please close the Window with the
botton door sign and go to the next data sheet “Personnel” see the following Page

6. TVET Personnel
The picture 22 the Window menu shows you the button with the name “Personnel”
press this button ones and opens the data sheet with the following picture 23
Picture 22
Picture 23

On top of the screen, you will have the Registration of the Institute mention to the
fields -Registration ID-, according to the screen the registration with SNNP1 has
been done -Name of the Institute and the Initials. Below in box 1 TVET Personnel
you have for each personnel the registration in double line fields were you enter the
data. The entrance of data will be up and down by using the courser, picture 24
Picture 24
The first two fields are for the “Registration ID” hereby the first field is already filled
with the registration of the institute. Select from the sign (▼) or F4 the Registration
ID from the pull down menu, on top here as SNNP1. Click on SNNP1 and the
registration will by done by the system here SNNP11 and or SNNP12
The 2nd and 3rd field “First Name” and “Father Name”, enter the personnel Names
accordingly with the registration of field 1 and 2.
The 4th and 5th field “Birthday” and “Gender” enter the birthday only by the figure
the system will create the format by it self, for Gender enter M for male and F for
female, the system will not allow you any different letter.
The 6th and 7th field is “Nationality” and “Spouse work”, enter the Nationality only
by eth for Ethiopian and fore for foreigner, the system will not allow you any
different entrance. For Spouse work hook only if the spouse has work place yes or
no.
The 8th and 9th fields are “Spouse work Place” and “Start of Service”, whereby only
the 9th field is to be filled. Enter the date of work service in the field, the field is
programmed enter only the figures and the field will change it to the correct date
format.
The 10th and 11th field are “Qualification” and “Subject”, what minds the
qualification the teacher/ instructor has archived and in which subject he made his/
her qualification.

The 12th and 13th field will indicate the “Work Position” and “Salary” scale, what
minds which position the person will have in his/ her work place and what salary
hi/ she is earning.
The 14th field is “Work Place” what minds were he/ she is working. The System will
give you two opportunities ta for teaching staff and ad for administration staff, the
system will not allow you any different opportunities.
The next picture 25 will give you the following fields.
Picture 25
All fields are in a grey colour, those fields are not confirmed yet for a possible part of
the system. Please fill those fields with data if available, see at picture 25
For any difficulties in finding Names and Personnel in a Institutes you have the
change to find those persons by searching the system, see at picture 26 and open the
search engine by pressing the bottom “Open search of TA+AD Name”
Picture 26
By open the search engine you have the picture 27
Picture 27

The search engine will give you 5 possibilities of searching on your entrance.
“Institute TD, Name of Institute, First Name, Gender, and Work Position”
Each entrance can be entered in a single field or more as the information is available.
Enter any abbreviation like Esh for Eshetu the engine will give you the result after
you press the bottom search. The following picture 28 will appear.
Picture 28
The search engine will give you the following field as opportunity and a result.
What doe’s it mean, any field you can enter the request and upon the request the
search will find and fill the
“Registration, Name of Institution, First Name, Birthday, Gender, Work Position,
Work Place, Current Training Field, Start of Service, and Phone”
With the button right down in the corner you can search if you have more than 1
result. More than 1 result will be indicated down on the system Record; here it is
indicating 1 of 1 result.
If you close the Result of Personnel research the Search of Personnel box will appear
again, and you can search again. If you close the box Search for Personnel the search
engine is completely closed down.

7. Intern Ship
The picture 29 Window menu shows you the buttons with the name “Intern Ship”
press these button ones and opens the data sheet with the following picture 30
Picture 29
Picture 30

First you have the general data sheet, than the box 1 “DEP+TRD+TRF” this box
indicates the registered training fields of the Institute or College. The data are fixed
though the registration done before. Here we have the (►) indicating the following
data
General screen on Top;
First SNNP1, second Awassa Business College and third AWAS as Initials
Box “DEP+TRD+TRF”
First SNNP1, the second field will be shown as SNNP11 automatically.
This box is blocked and you can not change any data, this can be done in the
Registration of Program codes and Trades. only
Attention this will count for all “DEP+TRG+TRP” boxes after the Registration of
Program Codes and Trades has made.
The second box “Intern Ship Query” is indicating the data entering of students and
training fields
The data sheet picture 31 is simple; it is build and has the system of entering data for
the Inter Ship Program of each Institute and is to handle as all data sheets before.
The Registration is given automatically and the selection of the No ID is given by the
system itself.
The 1st field “Registration” for each Company or Office.
The 2nd field “Intern Ship ID”
The 3rd field “Intern Ship “Year”
The 4th field “Program Name”,
The 5th field “Field spec. Name”,
The 6th field “Training Level”,
The 7th field “Male”,
The 8th field “Female”,
The 9th field “No of Trainees”
The 10th field “Intern Ship Training Time”
Those fields should be filled through the information from the Institute Vocational
Counsellor.
The summering of cooperation with the public private sector (small scale
entrepreneurs, offices and companies) will be entered in the field’s picture 31
1st Name of company

2nd Contact Personnel
3rd Phone
4th Fax
5th and Remarks
The box “Intern Ship Query” in picture 31 has up and down entering fields, in the
field Training Time enter the hours in numeric e.g. 312 or the time spend in this
company e.g. 120 this is for checking purposes if the Inter Ship Program has been
done according to the request of 312 h per year
Picture 31
In the above picture 31 you see the registration with 1 and the first company
registered with SNNP11 and in the training field Road construction.
Attention; in all training fields you can enter as much as possible companies for
the training fields and years use the bottom on the left down part of the box to go
to your request
Remember that the boxes 1 and 2 are connected to each other and the aero (►) will
indicate your stay within the boxes.

8. Equipment AD+WS
The picture 32 Window menu and shows you the buttons with the name
“Equipment AD + WS” press this button ones and open the data sheet with the
following picture 33
Picture 32
Picture 33

On top of the screen, you will have the Registration of the Institute limit to the fields
Registration ID, Name of the Institute and the field Initials. Below the mention fields
you have two boxes, the 1st box with the name “Reg. of Houses” picture 34
Picture 34
First you have the general data sheet, with the box “Reg. of Houses” this box
indicates the registered each House on your premises of the Institute or College. The
data are fixed though the registration done before. Here we have the (►) indicating
the following data
Box “Reg. of Houses”
Select by open the pull down menu SNNP1, here use the pull down menu (▼) or F4
for the selection on the House, and Rooms. Select by open the pull down menu
SNNP1, the second field will be shown as SNNP11 automatically.
As field “House Cohort” here Administration
“Construction on” here Solid Blocks
“Room Name” here Dean
Picture 35

The last field’s picture 35 is indicating the “length the width, height and the m²” here
you will enter, the numeric figures, of the room measurements, only. The system
will calculate the m² by it self.
The last field is the “Remarks”, here you will enter statements e.g. room has to be
painted, only.
In the next 2nd box “Equipment AD+WS” we will enter the equipment of each room
or workshop.
With filling of all those fields you will see the following picture 36+ 37 below
Picture 36
Picture 37
The first part of the second box “Equipment AD + WS” is as follows
First you have the field “No ID” were you have to enter the No as the picture 36
shows enter 1 to n (n is for many entries)
The 2nd and 3rd field is already automatically filled by the system; that field are the
registration out of box one “Reg. of Houses”
The 4th field is “Equipment Cohort” what minds the different equipment
possibilities. Use the bottom F4 or (▼) for selection.
The 5th field is “Equipment AD” by using F4 you can select equipment as it is shown
Table
The second part of box “Equipment AD + WS” is shown in picture 37,

The 6th field is “Equipment Cohort WS” what minds all workshop equipment will be
entered here; press the bottom F4 for selection, the field is empty (none) because we
didn’t select a workshop room yet.
The 7th field “Equipment WS” is empty under the bottom F4 you can’t select
equipment, because so many machines and tools exist, so you have to enter the
different equipment manually.
The 8th field “Purchasing Year” enter the year of machine/ tool entered to the
institute what is 1999EC
The 9th field “Quantity” enters how many tools are counted, and enter the figure.
The 10th field “Condition”, minds with the bottom F4 select the three different kinds
of conditions.
The following 5 fields, “Electric, Repair, INSTALL manual, and Serves manual” are
related to machines and hand machines in general, asking if those machines in order
or the different manuals available or not available. Here just hook the square with
yes (√) or no let it be empty for the furniture.
The last field is the “Remarks”, here you will enter only statements e.g. should be
replaced.
Conclusion: the room AD Dean has the Equipment, 2 Tables purchased 1999 EC.
Ones you want to do a second registration of furniture or equipment move the TAB
bottom and the empty box will open the indicator in box Reg. of Houses is still in
room AD Dean the box Equipment AD+WS will indicate as in picture 38
Picture 38
You can move the indicator (►) with the button ◄► in the down part of each box.
Please follow the description carefully, and as for any other box, please enter first
the ID otherwise you will have an negative action in the System and your data
entrance will be rejected.

1. Attention, the entrance for one AD or WS is connected to the “Reg. of
House” box, if the ► is on the indicating room the registration of furniture
will be for this AD or WS only.
2. Attention; in all Houses and rooms you can enter as much as possible
furniture or equipment as your request is demanding, referring to the
reports chapter
After you have finished the entrance of all Registrations in the MIS System, look at
each opening page
• Open Page System colour Yellow
• Open Page Registration colour Blue
• Open Page Data Input colour Rose
• Open Page Reports colour green
you find the background colour differently it will guide you that you know on
which Level you are
Return to the opening page, it is yellow in colour, and proceed

9. Students Intake
The picture 39 Window menu shows you the “Starting Page” select button with the
name “Data Input” press this button ones and open the data sheet with the
following picture 40, press again “Students “Enrolment and Graduation” and
contentious to open picture 41
Picture 39
Picture 40

Picture 41
First you have the general data sheet, with the box “DEP+TRG+TRP” this box
indicates the registered training fields in your Institute or College. The data are
fixed though the registration done before. Here we have the (►) indicating the
following data
Box “DEP+TRG+TRP”
Select by open the pull down menu (▼) or F4 for the”Registration“select SNNP1,
and register SNNP1, the second field will be shown as SNNP11 automatically. This
box is blocked and you can not change any data, this can be done in the Registration
of Program codes and Trades only.

The data sheet and second box “Intake Students Query” picture 42 is simple; it is
build in a three line field, up and down and has the system of entering data for
Formal and Non Formal Training (as green fields shown) courses.
The first field is the “Registration” for each Student and each Institute. With the No.
1, this will give
The 2nd field automatically the No. ID SNNP11 indication
The 3rd field is the “First Name”,
The 4th field is the “Fathers Name”,
The 5th field is the “Gender”,
The 6th field is the “Intake Year”,
The 7th field is the “Intake Marks”,
Picture 42
The field “Gender” has only the entrance m for Male and f for Female. Any other or
different letter will be rejected.
The field “Intake Year” use the button of Keyboard F4 for the pull down menu on
the selection of the intake year.
The field “Intake Mark” enter only your numbers without the comma, the comma is
programmed already.
Picture 43

The third line is the field “Trade Field”, “Training Level” and “TR PR F” for entering
the Formal Training Program. In the “TR PR F” you have to indicate what training
program the student will choose, !0th Grade or Evening Classes. The green part is
the part of the Non Formal Training Program. Here the fields are “Course” and
“Duration” and “TR PR NF”,
The “Town” and at last the contact number (“Phone” number), the Phone Number
you can directly enter the numbers without brackets as well the “Remarks” and the
“Picture”.
As in picture 42 + 43, the first line, all training fields, will be taken over from box
“DEP+TRD+TRP”, automatically, with this system you can register as many
students you want in 1 training field only. The new entrance will be, if you
conscious with the TAB bottom and very time new empty fields will open and a
student can be registered.
Attention, the entrance for one training field is connected to the
“DEP+TRD+TRP” box, if the ► is on the indicating training field the registration
of students will be for this training field only.
The field Remarks, you can enter any information over the student, according to the
Institution need.
The picture field on the end of the box can be entered through scanning or by using
a digital camera and will have the picture size of 5.74 KB, or 145x 198 pixel size, the
picture it self is a word image. The bit- image can be seen in the data bank only.
It is advisable to have for each training course a separate picture folder what will be
based under the system, please ask your System Administrator
With the bottoms ◄► you can move the indicator ►on the left site up and down.
This data sheet is created for the print out of students ID cards, as well as for
counting all new registration within the system. The system will convert the data
entrance to a counting sheet in gender, training field and NF data format.
button door sign and go to the next data sheet, see the following page

10. Students Enrolment, Graduates (numerically)
The picture 44 Window menu shows you the button with the name “Students
Enrolment and Graduation numerically” press this bottom ones and it will open the
data sheet with the following picture 45
Picture 44
Picture 45

First you have the general data sheet; with the box “DEP+TRG+TRP” this box
indicates the registered training fields in your Institute or College. The data are fixed
data
First SNNP1 second Awassa Business College and third AWAS as Initials
First select by open the pull down menu (▼) or F4 for the”Registration“ select
SNNP1, and register SNNP1, the second field will be shown as SNNP11
automatically. This box is blocked and you can not change any data, this can be
done in the Registration of Program codes and Trades only.
The second box called “Students Cohort Formal Query” and is build up in a two line
up and down menu and the data sheet picture 46 is simple; it is build up like an
Excel Worksheet.
Picture 46
As in picture 46, the first line, all training fields, will be taken over from box
“DEP+TRD+TRP”, automatically, within the system. The new entrance will be, if
you conscious with the TAB button and very time new empty fields will open and a

The first field is the “Registration” for each Institute.
The 2nd field automatically the No. ID SNNP11 indication
The 3rd field the “Name of Institute”,
The 4th to the 10th field the raining field” are registered,
The 11th field is “Year”,
The 12th field is “Training Program” for indicating the different Levels of
occupations or 10+ grades
The 13th the field “Cohort” what means the kind of entrance you want to
do here is the Enrolment with is ENR or Graduate with is GRD for Students.
Ones again if you use the F4 bottom the field will open a pull down menu were you
can select the correct data.
After entering all data you have to fill each field with your student’s figure
(numbers) accordantly of the training field, training program, year and the ENR or
GDR entrance.
Picture 47
The picture 47 shows you the way to enter the figures
First part blue is 10+1 Enrolment
With M1 and F1 for male and female, S11 is the Sum of M1 and F1
Second part light brown is 10+2 Enrolment
With M21 up to F22 you enter the data for the 1st and 2nd year of 10+2. T21 and T22
is the Sum of the 1st and 2nd year Students Enrolment. S22 the Sum of T21 and T22
Third part light green is 10+3 Enrolment
Follow the some schematics as in 10+1 and 10+2
The light rose field on the end of the table will give you automatically the Sum of all
Enrolment entered in this “training field”, “training program” and “year”.
All coloured fields and the field with the sign -T- are calculating automatically by
the system, also you can’t enter any figure.

After you have entered all data in the boxes, please close the Window with the
bottom door sign and go to the next data sheet “Students Enrolment EV and
Graduation” see the following;
The picture 49 Window menu and shows you the button with the name “Students
Enrolment EV and Graduation” press one bottom and open the data sheet with the
Picture 49
Picture 50

The data sheet picture 49 and 50 is simple; it is build up like an Excel Worksheet and
the some as the Enrolment data sheet.
First you have the general data sheet; with the box “DEP+TRG+TRP” this box
indicates the registered training fields in your Institute or College. The data are fixed
data
First select by open the pull down menu SNNP1, First select by open the pull down
menu SNNP1, the second field will be shown as SNNP11 automatically. This box is
blocked and you can not change any data, this can be done in the Registration of
Program codes and Trades only.
As in picture 50, the first line, all training fields, will be taken over from box
“DEP+TRD+TRP”, automatically, within the system. The new entrance will be, if
you conscious with the TAB bottom and very time new empty fields will open and a
All entrance of data will be as in the data sheet before “Students Cohort Formal
Query”, the course duration is longer and therefore the data sheet is designed
accordantly to the evening classes.
All coloured fields and the field with the sign “T (Total) “are calculating
automatically.
bottom door sign and go to the next data sheet see the following page

11. TVET Expenditure Budget
The picture 51 Window menu and shows you the buttons with the name
“Expenditure Budget” press this button one and open the data sheet with the
Picture 51
Picture 52
At this surface, picture 52, you can enter the different -expenditure areas of budget-
according to the financial code of the Ministry of Finance. The Copy is attached to
the User Manual as Guideline, behind this chapter.

Picture 53
The entrance indicate the following
First you have the general data sheet; with the box “Expenditure 61234” this box
indicates the registered financial code from the MoFc. Here we have the (►)
indicating the following data
Box “Expenditure 61234”
First select by open the pull down menu SNNP1, the second field will be shown as
SNNP11 automatically.
1st “Ex, ID” here 6100 as identification,
2nd “Expenditure ID” Personnel Services will be entered automatically
with the entrance of “Ex. ID” use the pull down menu or F4 for selection.
3rd “Sub area ID” here 6110 as identification
4th “Sub area Name” Emoluments will be entered automatically with the
entrance of “Sub area. ID” uses the pull down menu or F4 for selection.
5th “Item area” here 6111 as identification,
6th “Item area Name” Salaries to permanent Staff will be entered
automatically with the entrance of “Item area” use the pull down menu or F4 for
selection.
The system is exactly on the financial code programmed, the figures (Codes) will be
entered by the pull down menu automatically;
Proceed to fill the box “Expenditure 61234” with all your financial codes as
described before you move to box “Expenditure Total Query” shown on the next
page and picture 54

Picture 54
As in picture 54, the first line, all financial codes, will be taken over from box
“Expenditure 61234”, automatically, within the system. The new entrance will be, if
you conscious with the TAB button and very time new empty fields will open and a
new financial figure can be registered.
Picture55
Attention, the entrance for one financial code is connected to the “Expenditure
61234” box, if the ► is on the indicating financial code the registration of the
financial code will be for this field only.
See at picture 55

Table3.1
ITEMS OF EXPENDITURE 6100
Code Ares/ Sub-area/Item of Expenditure
6100 PERSONNEL SERVICES
6110 Emoluments
6111 Salaries to permanent staff
6112 Salaries to military staff
6113 Wages to contract staff
6114 Wages to casual staff
6115 Wages to external contract staff
6116 Miscellaneous payments to staff
6120 Allowances/benefits
6121 Allowances to permanent staff
6122 Allowance to military staff
6123 Allowances to contract staff
6124 Allowances to external contract staff
6130 Pension contribution
6131 Government contribution to permanent staff pensions
6132 Government contribution to military staff pensions

Description of the Items or Expenditure
3.8. The following is a detailed description of each item of expenditure. The
examples
Provided are illustrative but not exhaustive of the item.
6100: PERSONNELSERVICES
Personnel service is one of four areas of expenditure. Under the personnel
Services area of expenditure (6100), expenditures are grouped in to three sub-
areas of expenditure: 6110 ’’emoluments’’ ’6210 ’’allowances/benefits and
6130pension contributions.’’
Government contributions to pensions are listed under Transfers (6400). Total
personnel costs for a cost centre can be calculated from the items under the 6100
area of expenditure. The total cost of an individual providing services to the
government include their emolument, their allowances (if any), and the
government contribution to their pension (if any).
6110: Emoluments
Emoluments are the payments in cash, but not in kind, to individuals for services
rendered. Emoluments are divided in to the following categories of individuals
providing services to government: permanent, military, contract, casual, and
external contract. Emoluments do not include non- cash items of remuneration in
kind, consisting of the value of food, clothing, and lodging provided to
employees free of charge or at markedly reduced cost. Remuneration
inkindiscoveredunder6120 ‘’allowances

6111: Salaries to permanent staff
Permanent staff include the following (1) staff whose position and salaries are
approved by the Civil Service Commission; (2) elected or appointed staff
including members of the House of people’s Representatives, court judges,
political appointees and general auditors whose positions are approved by the
House of People’s Representatives; (3) posts approved by boards of directors of
autonomous institutions; and (4) police.
6112: Salaries to military staff
Military staff is appointed by the Ministry of Defence. Non-military staff serving
in the Ministry of Defence is compensated depending on personnel type under
the following
Items: 6111 ‘’permanent staff,’’ or 6113 ‘’Contract staff’’ or 6114 ‘’Casual staff.’’
6113: Wages to contract staff
Except for permanent staff as defined in item 6111, contract staff are those staff
who have payments approved by the Civil Service Commission or by Boards of
Directors of autonomous institutions but do not have a position authorized by
the respective bodies.
6114: Wages to casual staff
Casual staff has neither an approved post nor are their payments approved by
the Civil Service Commission. They are temporary staff whose terms and
conditions of work are determined by their respective institutions.

6115: Wages to external contract staff
External contractors are individuals provided under technical assistance
contracts. External contractors can be either local or expatriate personnel. This
staffs does not have positions or payments authorized by the Civil Service
Commission or by Boards of Directors of autonomous institutions.

6116: Miscellaneous payments to staff
This item should be used for any payments to staff for services performed as a
supplement to the above emoluments or in lieu of the above emoluments.
Examples include the following: overtime and bonuses.
6120: Allowances/benefits
Allowances and benefits are direct payments or income in kind provided to staff
as a condition of their employment. Examples include the following: car, house,
transport, hardship and for service on boards of directors.
6121: Allowances to permanent staff
Direct payments or income in kind provided to permanent staff defined in item
611. Examples include the following: food provided to police, fuel, and cost of
living allowance. Another example would be the ad hoc payment in to total or in
part of medical expenses for a private or government facility.
6122: Allowances to military staff:
Direct payments or income in kind provided to staff with a post approved by the
Ministry Defence. Examples include the following: hazardous duty pay and
food.

6123: Allowances to contract staff
Direct payments or income in kind provided to staff with a payment approved
by the Civil Service Commission. Allowance depends on the contract provisions.
One example has been a fuel allowance.
6124: Allowances to external contract staff
Direct payments or income in kind provided to staff funded under external
contracts as a condition of their employment. Examples include the following:
education and house allowance.
6130: Pension contribution:
This sub-area of expenditure is government’s contribution to the staff member’s
pension.
6131: Government contribution to permanent staff pensions
Government contribution to the pension fund for permanent staff as defined in
item 6111.
6132: Government contribution to military staff pensions
Government contribution to the pension fund for staff that have a military
appointment from the Ministry of Defence

Table3.1
ITEMS OF EXPENDITURE
6200 GOODS AND SERVICES
6210.20 Goods and supplies
6211 Uniforms, Clothing bedding
6212 Office supplies
6213 Printing
6214 Medical supplies
6215 Educational supplies
6216 Food
6217 Fuel and lubricants
6218 Other material and supplies
6219 Miscellaneous equipment
6221 Agriculture, forestry and marine inputs
6222 Veterinary supplies and drugs
6223 Research and development supplies
6224 Ammunition and ordinance
6230 Travelling and official entertainment services
6231 Per Diem
6232 Transport fees
6233 Official entertainment
6240 Maintenance and repair services
6241 Maintenance and repair of vehicles and other transport
6242 Maintenance and repair of aircraft and boats
6243 Maintenance and repair of plant, machinery, and equipment
6244 Maintenance and repair of buildings, furnishings and fixtures
6245 Maintenance and repair of infrastructure
6246 Maintenance and repair of military equipment
6250 Contracted services
6251 Contracted professional services
6252 Rent

6253 Advertising
6254 Insurance
6255 Freight
6256 Fees and charges
6257 Electricity charges
6258 Telecommunication charges
6259 Water and other utilities
6270 Training services
6271 Local training
6272 External training
6280 Stocks of emergency and strategic goods
6281 Stocks of food
6282 Stocks of fuel
6283 Other stocks

6200: GOODS ANDSERVECES
This area of expenditure coves the purchase of goods and services bought on the
market except the following: fixed assets, goods and services to be used in the
production of fixed assets, land and intangible assets. Included in this area are
‘’miscellaneous equipment’’ (Item 6219) which are of small value (under 200 birr)
with a normal life of more than one year. Purchases should be shown as the
amount paid in money or debt obligations including any rebates or discounts.
This area of expenditure is grouped in to six sub-areas: goods and supplies;
travelling and official entertainment services; maintenance and repair services;
contracted services; training services; and stocks of emergency and strategic
goods. Purchase of goods and services are shown gross including all taxes and
duties, and all reasonable and customary charges (e.g. transport).
6210-20: Goods and supplies
This sub-area of expenditure includes consumables used in daily operations.
While the consumables may have an economic life of more than a year, the
intention is to use them within a year. Examples include the following: office
supplies and food.
6211: Uniforms, Clothing and bedding
This item includes uniforms for military and police personnel, protective
clothing for hospitals, and uniforms supplied to custodial and technical
employees. Examples include the following: tents, sleeping bags, bed lines,
blankets, and military accessories for carrying ammunition.

6212: Office supplies
This item includes all consumable items involved in operating an office examples
include the following: stationery, pre-printed forms, typewriter ribbons, printer
cartridges, diskettes, etc.
6213: Printing
This item includes all costs associated with printing done by government offices
or private vendors. Production of text boos by the Ministry of Education would
not be covered under item but would be covered under item 6215 ‘’Educational
supplies.’’
6214: Medical supplies
This item includes all supplies and drugs for the purpose of the treatment or
prevention of illness in medical facilities. Examples of supplies include the
following: Glass slides for blood samples, and syringes. Protective clothing
including surgical gowns and gloves would be placed under item 6211
‘’Uniforms, clothing and bedding.’’ Examples of drugs include the following:
penicillin, chloroquine and tetanus. All expenses of consumable materials and
supplies connected with the operation of hospitals and health station, centres
and medical laboratories are included under this item of expenditure. Purchase
of medical equipments such as microscopes, X-ray equipment, refrigerators
should be placed under item 6313 ‘’Purchase of plant, machinery and
equipment.’’

6215: Educational supplies
This item includes written and audio-Visual reading and reference material used
in instruction. Examples of educational supplies would include the following:
textbooks, reference books, journal, magazines, newspapers, chalk, paper, pens,
pencils, files, art materials, etc. Production of text books by the Ministry of
Education would be covered under this item. Purchase of equipment for
educational purposes such as projectors, televisions, video machines.
Photocopiers should be listed under item 6313’’ purchase of plant, machinery
and equipment.’’
6216: Food
This item includes all food stuffs for patients in hospitals, inmates of prisons and
pupils of educational institution. Not included under this item is the
procurement or receipt of bulk food stocks for emergency or strategic purposes
covered under item 6281.
6217: Fuels and lubricants
This item covers the retail and bulk purchase of stocks of petrol and lubricants.
An example would be the bulk purchase of petrol and or lubricants for a motor
pool or fuel for generators. This item also covers the retail purchase of petrol and
lubricants for a vehicle in preparation of a trip or during a trip. Item 6282 ‘’stocks
of fuel’’ is to be used for large-scale strategic procurement of fuel.

6218: Other material and supplies
This item covers all other consumable materials or supplies. Examples include
the following: fed for animals and cleaning supplies (soap, detergents, soft brush,
etc).
6219: Miscellaneous equipment
This item includes equipment under 200 Birr of value or which normally have a
useful life or more than one year. Examples include the following: small tools
and office equipment such as staplers.
6221: Agriculture, forestry and marine inputs
This item includes all inputs used by government agricultural, forestry and
marine institutions. Examples include the following: fertilizer, seed, insecticides
and any other input used in government assisting agriculture, forestry and
marine production.
6222: Veterinary supplies and drugs
This item includes all supplies and drugs for government veterinary services.
Examples include the following: artificial insemination equipment, syringes and
specimen containers.

6223: Research and development supplies
This item includes inputs elated to research and development. Examples include
the following scientific instruments, chemical agents and laboratory glassware.
6224 Ammunition and ordinance
This item includes all ammunition and ordinance procured police, security
personnel and the military. Examples include the following: small arms
ammunition, artillery shells and projectiles.
6230: Travelling and official entertainment services
This sub-area of expenditure includes all costs associated with travelling by
government staff excluding the following: item 6241 ‘’Maintenance and repair of
vehicles and other transport’’ and item 6217’’fueland lubricants.’’ Official
entertainment is the expense related to official represent on.
6231: Per Diem
Per Diem is a standard rate provided to government staff to travel which covers
lodging, meals and incidental expenses.
6232: Research and development supplies
This item covers direct transport costs. Examples include the following: air line
tickets, bus fares, taxi fares, airport departure fees, and charges associated with

the transfer of luggage. This item does not cover the operating expenses of
transport which are covered under item6217 ‘’fuel and lubricants’’ nor does it
cover maintenance expenses for transport which is covered under item 6241
‘’maintenance and repair of vehicles and other transport,’’ and item6242 ‘’
maintenance and repair of aircraft and boats.’’
6233: Official entertainment
This item covers expenses elated to official functions and representation.
Examples include the following entertainment expenses (food, beverage and
incidentals) associated with official representation by over seas missions and
domestic government functions.

6240: Maintenance and repair services
This sub-area of expenditure covers the maintenance and repairs of all vehicles,
other transport (e.g. motorcycle, bicycles), aircraft, boats, plant, machinery,
equipment, buildings and infrastructure. These services may be provided by
government facilities or private vendors. Maintenance includes the labour and
material ( including spare parts)
6241: Maintenance and repair of vehicles and other transport
This item covers the labour and material costs of maintenance for motor vehicles,
motorcycles, bicycles. Examples include the following labour costs, spare parts.
6242: Maintenance and repair of aircraft and boats
This item covers the labour and material costs of maintenance for aircraft and
boats.
6243: Maintenance and repair of plant, machinery, and equipment
This item covers the repair, replacement of spare parts, servicing and
maintenance cost of plant, machinery and equipment.

6244: Maintenance and repair of buildings, furnishings, and
fixtures
Examples include the following: all charges associated with maintenance and the
procurement of cleaning and repair material, maintenance of grounds, fences,
furniture, and light fixtures.
6245: Maintenance and repair of infrastructure
This item covers both minor and major maintenance of roads, dams, airport
tarmacs, bridges, canals, irrigation works, sewerage systems and other
infrastructure.
6246: Maintenance and repair of military equipment
This item includes the maintenance and repair of all military equipment.
Examples include the following: routine maintenance of military trucks, tanks,
vehicles, and repair of rifle, etc.
6250: Contracted services
This sub – area covers all services purchased from vendors, individuals, or
institutions both inside and our side of government. Examples include the
following: Printing Contracts and Consulting services.

6251: Contracted professional service
This item includes professional services contracted to vendors or individuals
both outside and government and to other government agencies. Examples
include the following consulting services studies, medical research, maps and
surveys by government agencies and engineering consultants.
6252: Rent
This item is the payment in cash of the rental cost of a fixed asset. Examples
include following computers, machinery buildings, and leases for infrastructure
(e.g. and storage facilities.)
6253: Advertising
Any cost of advertisement by mass-media, radio, newspaper and televisions if
include in this item advertisements for vacancies, bids and the like are examples
of this expense.
6254: Insurance
This item includes all charges associated with insurance contracts entered in to
by the government with vendors.

6255: Freight
Includes all costs (e.g. transport, loading /unloading charges) associated with the
movement of goods.
6256: Fees and charges
Fees and charges are the miscellaneous expenses incurred in government
operations. Examples include the following : bank charges ( except for external
and domestic debt which is covered under items 6432 '' Payments of interest and
bank charges on external public debt, '' and 6434 '' Payments of interest and bank
charges on domestic public debt'') Commissions, court fees, correspondent
charges, vehicle inspection and registration fees.
6257: Electricity charges
Charges for electric utilities

6258: Telecommunication charges
Charges for telephone, telex, tale fax, services. Installation charges are included.
Additional lines or expansion would be covered under 6234 ''Construction of
Infrastructure.''
6270: Training services
This sub-area covers both local and external training of government staff.
6271: Local training
The expenses of local training. Examples include the following: transport to and
from the training site, cost of the resource personnel, cost of the training
materials, charges for the training venue, per diems for participants and resource
personnel, and incidental costs incurred in the training. Also tuition fees paid for
employees of a public body is included here.
6272: External training
The expenses of training outside of the country. Examples include the following:
transport to and from the training site, tuition fees, cost of the training materials
(if not covered in the tuition fees), per Diems for participants, and incidental
costs incurred in the travel to the training site and incidental costs incurred
during the training program.

6280: Stocks of emergency and strategic goods
This sub-area covers direct payment for and /or the costs associated with the
purchase or receipt of stocks of grains and other commodities of special
importance to the nation and stocks purchased by market regulatory
organization with in government. Examples include bulk grain and fuel
procurement. This item covers only the purchases price FOB (freight on Board) 0f
the commodity and does not include the charges for transport, storage and
distribution. Transport charges would be under item 6255 ''Freight.'' Storage
costs would be listed under item 6252 ''Rent.''
6281: Stocks of food
Procurement of strategic stocks of food. The item covers the purchase price but
not the cost of storage, transport or distribution.
6282: Stocks of fuel
Procurement of strategic stocks of fuel. The item covers the purchase price but
not the cost of storage, transport or distribution.
6283: Other stocks
Procurement of other strategic stocks. The item covers the purchase price but not
the cost of storage, transport or distribution.

Table3.1
6300 FIXED ASSETS AND CONSTRUCTION
6310 Fixed assets
6311 Purchase of vehicles and other vehicular transport
6312 Purchase of aircraft, boats, etc.
6313 Purchase of plant, machinery and equipment
6314 Purchase of buildings, furnishings and fixtures
6315 Purchase of Purchase of live stock and transport animals
6316 Purchase of military equipment
6320 Construction
6321 Pre-construction activities
6322 Construction of buildings – residential
6323 Construction of building-non-residential
6324 Construction of infrastructure
6325 Construction for military purposes

6300: Fixed Assets and Construction
Fixed assets include payments for purchase in the market of for production
within government of new or existing durable goods. It includes only goods with
both a normal life of more than one year and valued more than 200 birr. The
kinds of durable goods included are immovable fixed goods (residential and
non- residential buildings, infrastructure, furnishings and fixtures) as well as
movable fixed goods including transport equipment and animals, equipment
and machinery. Items not included in fixed assets are small tools work clothes,
spare parts and equipment valued under 200 birr even if they have a normal life
of more than one year. Such equipment should be placed in item 6219
''miscellaneous equipment.'' Purchase of fixed assets and construction materials
are shown gross including all taxes and duties. Construction involves the
creation fixed assets.
6310: Fixed assets
This sub-area includes all assets with a normal life of over one year and a value
over 200 Birr. Examples include vehicles, equipment and furnishings and
fixtures.
6311: purchase of vehicles and other transport
This item includes motor vehicles, motorcycles, bicycles, and trailers.

6312: Purchase of aircraft and boats, etc.
This item includes the purchase of aircraft and boats for non-military purposes.
Military aircraft and boats would be listed under item 6316 '' purchase of military
equipment.''
6313: Purchase of plant, machinery and equipment
This item includes equipment for offices and workshops. Examples include,
computers, typewriters, generators, photocopiers, heavy construction
equipment, survey equipment, medical equipment, and education equipment.
6314: Purchase of buildings, furnishing a fixtures.
Purchase of any building furnishing or fixture for government use is
incorporated under this item. Examples include purchase of a house a board for
either residential or office use or both, exterior and interior lighting fixtures,
furniture, carpets and drapes.
6315: purchase of livestock and transport animals
Purchase of live stock for breeding and research purposes and transport animals
for government activities.

6316: Purchase of military equipment
This item covers purchase of military equipment. Examples include the
following: small arms, artillery, tanks trucks, air craft, boats, etc.
6320: Construction
This sub-area includes all costs associated with pre-construction and
construction including labour and material.
6321: Pre-construction activities
The cost of preliminary studies, surveys, feasibility studies, engineering and
other technical designs in preparation for a construction project.
6322: Construction of buildings- residential
Construction of buildings for personnel, housing schemes etc. are included in
this item. Examples include the following: dormitories personnel residences,
and camps in areas which lack housing for government staff
6323: Construction of buildings-non residential
This item covers the construction of administrative offices as well as,
warehouses, libraries, museums, monuments et.

16324: Construction of infrastructure
This item covers construction of all public structure which is not buildings.
Examples include the following: roads, bridges, airfields, canals, irrigation
systems, sewerage systems, parks, sport fields, etc.
6325: Construction for military purposes
This item covers all construction used for military purposes including buildings,
infrastructure and military defences.
1
Land or the improvement of land is not
listed as fixed asset.

Table3.1
6400 OTHER PAYMENTS
6410 Subsidies, investment and payments
6411 Subsides to Regions and Administrative Councils
6412 Grants, contributions and subsidies to institutions and enterprises
6413 Government investment
6414 Contributions to international organizations
6415 Contingency
6416 Compensation to individuals and institutions
6417 Grants and gratuities to individuals
6418 Contributions to sinking funds
6419 Miscellaneous payments
6430 Debt payments
6431 Payments on the principal of external public debt
6432 Payments of interest and bank charges on external public debt
6433 Payments on the principal of domestic public debt
6434 Payments of interest and bank charges on domestic public debt
6440 Pension payments
6441 Government pension payment to permanent staff
6442 Government pension payment to military staff

6400: OTHER PAYMENTS
This area of expenditure covers all cash payments made to domestic and external
institutions and individuals obligated by government by sub side, grant, or debt.
6410: Subsides and grants
This sub-area covers all subsidies and grants made through the consolidated
fund.
6411: Subsidies to regions and administrative councils
This item covers block transfers made to regions and administrative councils.
6412: Grants, contributions and subsides to institutions and
enterprises
This item includes cash payments to autonomous institutions and cash grants to
social, religious, cultural institutions outside the government for which no
detailed accounting is
Required. Examples of grants include the following: government donation to a
charitable organization or religious organization.
6413: Government investment
This item covers government investment in wholly owned government
enterprises or government participation in a private film. The objective of this

participation is to increase the share capital or the enterprise and /or to increase
the government’s ownership of the enterprise.
6414: Contributions to international organizations
This item covers contributions to supranational authorities (e.g. the United
Nations, the Organization of African Unity, the African Development an),
specialized international technical agencies (postal union), and international
agencies for the promotion of professional, scientific, cultural development.
6415: Contingency
This code is reserved for use only by the Ministry of Finance> The item is used to
budget for unallocated funds to provide for contingencies and can also bu used
for writ-offs.
6416: Compensation to individuals and institutions
All expenses to compensate individuals, groups of individuals and organizations
for various reasons which is determined by the government or by the courts. An
example of such compensation would be the payment to n individual for the use
of land which government requires. Compensation is a legal or moral obligation
by Government to redress to an individual or organization a loss. The previous
expenditure item ‘’ Dare got’’ is subsumed under this item.
6417: Grants and gratuities to individuals
This item includes any grant to an individual determined by the government.
Examples include the following: grants to blind students, to students abroad and

incentives to scientists and sports persons as well as any prize by the government
to individual. A grant or gratuity is a voluntary obligation by which the
government honours an individual or individuals.
6418: Contributions to sinking funds
This code is for contributions to sinking funds established to repay debtor
replace capital assets.
6419: Miscellaneous payments
Miscellaneous payments to provide for incidental expenses not covered in other
item codes. Examples include fines and the allowances provided for tax
collection through farmer associations
6430: Debt payments
This sub-area covers the cash payment of interest and principal and associate
charges incurred through domestic and international debt.
6431: Payment son the principal of external public debt
The item is self-evident

6432: Payments of interest and bank charge son external public
debt
This item covers cash payments for the interest on and bank charges associated
with external public debt.
6433: Payments on the principal of domestic public debt
The item is self—evident.
6434: Payments of interest and bank charges on domestic public
debt
This item covers cash payments for the interest on and bank charges associated
with domestic public debt.
6440: Pension payments
When payments are made from the special fund for pensions to pension able
permanent and military staff, these payments will be coded as 6441 and 6442
respectively.
6441: Government pension payment to permanent staff
The pension payment to permanent staff from the special pension fund

6442: Government pension payment to military staff
The pension payment to military staff from the special pension fund

12. Reports and Queries
The picture 56 Window menu (yellow level) shows you the buttons with the
name “Reports” press this button ones and open the data sheet with the
following picture 57, (green level)
Picture 56
Picture 57

What is the meaning of Report creation in a Data Bank?
Reports are created and produced to have a print outs of the summary on data
collection in a data bank. All collected and summarized data are stored and will
produce the Report according to the request of data request and the request will
be extracted from the data bank to the client wishes.
All data are stored in tables and queries. Those tables and queries are not
visually to the data bank user. If all data are entered properly and correctly the
Report can be created to the request of the client in a printable form. The form
will indicate all requests and can be handled as the knowledge and summery of
an end product in the data bank ready for printing.
In the picture 57, each button will show you the different Reports design, but not
the print out yet. If you want to print the Reports, open the Report view, use the
right button of your mouse and select Print, and see picture 58 and 58a.
The following pictures will show you some of the report design within the MI-
System.
Any additional Report design can be created on request, to the MIS-
Administrator.
Picture 58

Institutions Information Generally
Picture 58a
Staff of Institutions Total

Institution Staff Members
Students Registration Report

TVET Institutions Phone and Fax- List

Intern Ship Students
Report on Field Sepz. Name, Gender Intake Total
Students Enrolment since 1996
Students Enrolment

Students Graduates
Students Enrolment and Graduates evening Classes
Registration of House Rooms, and Equipment (Inventory)

Registration Card or Students ID Card

In the picture 59, the windows under Expenditure, each button will show you the
different Reports design, but not the print out yet. If you want to print the
Reports, open the Report view, use the right bottom of your mouse and select
Print, see picture 58.
The following pictures will show you all the report design on the Expenditure
within the MI System. Any additional Report design can be created by request,
to the MIS- Administrator.
Picture 59
Expenditure 61234 Quarterly
Picture 60

In picture 60, you have the Report on the yearly as well as the quarterly Report of
the Institute or College. Monthly Reports can be created if there is a need and can
be prepared by the System Administrator on request.
Generally the system can provide many possibilities of long and short term
reports as long as all data in the system are entered and provided properly.
For e.g.
Expenditure
• Monthly
• Expenditure code
Personnel questions as
• Qualification,
• Salary scales
• Age of teachers
• Services years
• Weekly training hours
and many more

13. Institutional Statistic
The picture 61 Window menu shows you the buttons with the name “Institution
Statistics” an the window will open picture 62
Picture 61 and 62

The Window will show an empty sheet of the college Awassa Business College,
because no data are entered now, but see at picture 63, the following description
is based on the old MIS System Version 4.0, but will be similar in the new
Version 5.0
Picture 63 + 64
The table ENR Yearly 1996 to 2001 indicates the numbers of students in each
trade taken by the institute, here it is Awassa Business College.
Picture 63
Picture 64
1st the initials for each institute used in the ID columns of the different data
entrain as Students Enrolment, and Graduates data sheets.
2nd to 4th table are known already from the registration data, the different is that
the 4th table shows you the teachers/ instructor RA for 1998 and 1999 E.C.

The following diagrams pictures 65 and 66 are indicating,
The diagrams are different but gives the same indication of basic information on
a following lay out;
the following page has a table indicating a diagram for each area of students
Enrolment; the diagram is connected to each institute and can be change in the
following different areas like,
1. Registration
2. Students Cohort ID
3. Name of Institute
4. Year of EN Students Picture 65
5. Departments
6. Trades
7. And Training program
The first 3 fields you don’t need change, there are automatically already defined.
On the down part of the screen you have the possibilities of changing the
following areas like,
1. Department
2. Trades
3. And Training Program
Picture 55
The colour for the different graph beams are explained below in the table
The figures are only given for the last colour the total Students
Sum of all 10+1 Students
Sum of 10+2 1st year Students
Sum of 10+2 2nd year Student
Sum of 10+2 Total Student
Sum of 10+3 1st year Students
Sum of 10+3 2nd year Students
Sum of 10+3 3rd year Student
Sum of 10+3 Total
Sum of all Students 10+1 up to 10+3

If no colours beam appears, that is an indicator; there are no Students intake for
this year, department or trade.
The picture 65 indicates a spider net selecting all training fields as a Total figure.
Reading this diagram you can detect many out going points to the circle envelop.
As stronger the out going points are as stronger the training field is present at the
College or Institutes.
The second picture 66 is a coloured bar chart diagram, indicating each registered
Enrolment or Graduation by figures and summary.

Picture 65

Picture 66

14. You I can handle the System, Tip and advises
Tip 1 from chapter 5
Picture 67and 68
Look at each screen, below every box you will see several indicators and the
name “Records” here it is mention how many records you have entered to the
box 1, e .g. in picture Tip1 it is stated 1 record out of 3, in box 2 it is stated 1
record of 2, look also at picture
Also the System it self has comments and messages appearing on the screen.
Nothing will happen but read it carefully. In the following pictures some of those
massages are explained
Picture 69
If this massage appears, picture 69 you have just the button for changing the
record up to the end; there is no record data so the message will appear.

Picture 70 and 71
If this message appears, picture 70 and 71, you have entered a data twice with the
some registration number, see picture 71, AW8 is two times, instant of the entrée
AW81 as the record shows at the button of the picture.
As you will recognise the message will give you to indications
1st the wrong registration number and
2nd to get your next record number right, look at the record indicator down, the
pencil in the picture 71, shows you also the record number you have to enter.
This will only work if you keep strictly to the record numbers according to this
record indicator.
If this is happened go back to your record number and change the record
number to the correct figure.
3rd if you want to delete the record data set your mouse cursor to the pencil and
click on it, the pencil will change to an error press the right button of the mouse
and delete the entrée. See picture 72 and 73,
Picture 72

Picture 73
If you really want to delete the data entrée click on YES, and the wrong data
entrée will be deleted.
The next picture 74, gives you the entrée of the Name fields. All of those fields
are programmed by the system, as you can see the first letters are capital the
remaining ones are in small letters. You don’t need to use your computer key
board to change to capital or small letters.
Picture 74
The following picture 75, gives you how to entrée the months, here the system is
also programmed, you have to enter the figure 1 to n that is all.
Picture 75

The following picture and , will give you the view how to have entrée done for
P.O.Box and Phone and Fax fields.
The P.O.Box is programmed already, but the figures you have to enter as
explained;
You have to enter 5 digital figures. If your post box only one digital figure enter
e.g. 00008, if it is 2 digital figures enter 00013, and so on.
The phone and fax numbers are programmed as 046 code number, 220 80 78 the
phone numbers, the brackets you don’t have to enter it is already done within
the system.
Picture 76 and 77
The next picture 78, is to explain what are the meaning of the abbreviation for the
tables Enrolment, Graduates and Drop outs
• M1, F1 is for the gender classification in 10+1 program for the 1st year only,
• S11 is the summary of M1+F1
• M21+F21 is the first year of the 10+2 program, M22+F22 is the second year of
the 10+2 program, T1+T2 is the summary out of M21+F21, and M22+F22.
• S22 is the summary out of T21*T22
• M31+F31 is the first year of the 10+3 program, for the following M32+F32,
and M33 and F33 is equal to M31+F31.
• T31+T32+T33 is the summary out of each year inn the 10+3 program.
• S33 is the summary out of T31+T32+T33
• G or Total is the summary out of S11+S22+S33
The following tables for Graduates and Drop outs have the same system, but
indicating the Graduates with G and the Drop outs with D
Picture 68

Picture 79
The picture 79, shows how to enter the years, same of the fields are fully
programmed, same others you have only to enter the 4 digital numbers, but
consider the Julianicher calendar want is the standard for Ethiopia and in the
system it is programmed with (EC) for Ethiopian calendar.
Filter and sorting, picture 80;
Picture 80
The above picture 80, give you a help to sort and filter data within a form. Set the
courser in one of the form fields, e.g. “Year” and click the right mouse bottom,
the above picture/ pull down menu will appear, enter under the Name “Filter
for” 1999, and enter the form will give you the year 1999 only. After you finish
your entrance open the pull down menu again and click on “Remove Filter/
Sort.

Please follow the description carefully, and as for any box, please enter first the
ID otherwise you will have an negative action in the System and your data
entrance will be rejected.
Thanks a lot for reading and listening to the manual writer. The TVET MIS
System wishes you luck and grate success for the work and using the System
wisely

15. Distribution of different Accounts user assignment,
To have good security for each user of the Data Bank the System will give to each
user an account name, which is given to work within the Data Bank working
fields an optimal on security.
For example:
The Administrator has the full right only, to enter to all parts of the Data Bank
Accounts:
1st the Dean or Director has the full access for all Data entrées (Forms)
1. Registration
2. Departments and Trades
3. ENR, Drop out, and Graduates
4. Intake Students
5. Inter Ship
6. Equipment Ad + WS
7. Personnel
8. Second part is
9. Expenditure Budget area 6100 to 6400
10. Queries, Statistics 10+1 to 10+3
11. Printing
2nd the Register
1. Registration
2. Departments and Trades
3. ENR, Drop out and Graduates
4. Intake Students
5. Personnel
6. Printing of Forms
3rd Financial Department
1. Expenditure Budget area 6100 to 6400
2. Printing
4th Storekeeper Administration
1. Equipment Ad + WS
2. Printing
5th Vocational Councillor
1. Inter Ship
2. Printing

Training Fields
No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
Field Spec. Name Code
1.00 1.00 Construction
Technology
0.00 Building Technology 0 Building Technology OLD CTE
2.00 1.00 Construction 1.10 Road Construction 1.11 Road construction OLD CTE
3.00 1.00 Construction 1.20 Building Construction 1.21 Masonry CON MAS
4.00 1.00 Construction 1.20 Building Construction 1.22 Concert CON
COW
5.00 1.00 Construction 1.20 Building Construction 1.23 Carpentry + Joinery CON CAJ
6.00 1.00 Construction 1.20 Building Construction 1.24 Building metal work CON
BUM
7.00 1.00 Construction 1.20 Building Construction 1.25 Painting + Decoration CON PAD
8.00 1.00 Construction 1.20 Building Construction 1.26 Plastering CON PLS
9.00 1.00 Construction 1.20 Building Construction 1.27 Tiling CON TIL
10.00 1.00 Construction 1.20 Building Construction 1.28 Plumbing CON PLB
11.00 1.00 Construction 1.20 Building Construction 1.29 Building elect. Inst. CON BUE
12.00 1.00 Construction 1.30 Wood Work 1.31 Wood Work OLD CTE
13.00 1.00 Construction 1.40 Drafting 1.41 Drafting OLD CTE
14.00 1.00 Construction 1.50 Surveying 1.51 Surveying OLD CTE
15.00 2.00 Electricity/
Electronics
2.10 Electrical 2.11 Electrical household applicants
technology
ELE EHA
Electronics
2.20 Electronics 2.21 Audio video electronics equip.
Technology
ELE AVE
Electronics
2.20 Electronics 2.22 Electronic office equip. Technology ELE EOE
Electronics
2.20 Electronics 2.23 Instrumentation technology ELE INS
19.00 2.00 Electricity/ 2.20 Electronics 2.24 Industrial electrical machine & drivers ELE EMD

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
Electronics technology
Electronics
2.20 Electronics 2.25 Bio medical equip. Technician ELE BME
Electronics
2.30 Electronics 2.31 Electronics OLD INT
Electronics
2.40 Electricity 2.41 Electricity OLD INT
26.00 3.00 Metal 3.10 Metal Manufacturing 3.11 General metal fabrication & assembly MMN
MFA
27.00 3.00 Metal 3.10 Metal Manufacturing 3.12 Machining MMN
MAC
28.00 3.00 Metal 3.10 Metal Manufacturing 3.13 Product machine ererc. inst. Comm. &
maint.
MMN
ICM
23.00 3.00 Industrial
Technology
3.20 Machine Technology 3.21 Machine technology OLD INT
Technology
3.30 General Mechanics 3.31 General Mechanics OLD INT
Technology
3.40 Auto Mechanics 3.41 Auto Mechanics OLD INT
29.00 4.00 Auto Mechanics 4.10 Auto mechanics 4.11 Automotive body mechanic AUM
BMC
30.00 4.00 Auto Mechanics 4.10 Auto mechanics 4.12 Automotive electricity electronics AUM ELE
31.00 4.00 Auto Mechanics 4.10 Auto mechanics 4.13 Automotive service & engine mechanic AUM SEM
32.00 4.00 Auto Mechanics 4.10 Auto mechanics 4.14 Automotive, service power train chass.
drive line mech.
AUM
PTM
33.00 4.00 Auto Mechanics 4.10 Auto mechanics 4.15 Automotive vehicle painting AUM
PTM
34.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.11 Hotel Management HTR

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
HOM
35.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.12 Hair dressing & beautification HTR HDB
36.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.13 Tourisum Management HTR TUM
37.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.14 Tour & travel operation HTR TTO
38.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.15 Tour Guiding HTR TUG
39.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.16 Food & beverage service HTR FBS
40.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.17 Food Preparation HTR FDP
41.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.18 Front office operation HTR FRO
42.00 5.00 Hotel & Tourism 5.10 Hotel & Tourism 5.19 House keeping & laundery supervision HTR HKL
43.00 5.00 Hotel & Tourism 5.20 Hotel Service 5.21 Hotel Service OLD HOT
44.00 5.00 Hotel & Tourism 5.20 Bakery 5.22 Bakery OLD HOT
45.00 6.00 Business 6.10 Accounting 6.11 Accounting BIF ACC
46.00 6.00 Business 6.10 Purchasing 6.12 Purchasing BIF PUR
47.00 6.00 Business 6.10 Administrative office and
secretarial Tech.
6.13 Administrative office and secretarial
Tech.
BIF AST
48.00 6.00 Business 6.20 Insurance 6.21 Insurance BIF INS
49.00 6.00 Business 6.30 HR Management 6.31 HR- Management BIF HRM
50.00 6.00 Business 6.40 Marketing 6.41 Marketing BIFMKT
51.00 6.00 Business 6.50 Import Export 6.51 Import Export BIF IMX
52.00 6.00 Business 6.60 Transport Operation 6.61 Transport Operation BIF TRO
53.00 6.00 Business 6.70 Legal Services 6.71 Legal Services BIF LSR
54.00 6.00 Business 6.80 Secretarial Science 6.81 Secretarial Science OLD BUS
55.00 6.00 Business 6.80 Info Technology 6.82 Info Technology OLD BUS
56.00 6.00 Business 6.80 Sales man Ship 6.83 Sales man Ship OLD BUS
57.00 6.00 Business 6.80 Law 6.84 Law OLD BUS
58.00 6.00 Business 6.80 Accounting 6.85 Accounting OLD BUS

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
59.00 7.00 Health 7.10 Nursing 7.11 Clinical Nurse HTH CLN
59.00 7.00 Health 7.10 Nursing 7.12 Public Nurse HTH PBN
60.00 7.00 Health 7.10 Nursing 7.13 Midwifery Nursing HTH
MWN
61.00 7.00 Health 7.20 Radiography 7.21 Radiography HTH RDG
62.00 7.00 Health 7.30 Pharmacy Technician 7.31 Pharmacy Technology HTH PRT
63.00 7.00 Health 7.40 Environmental Health Technician 7.41 Environmental Health HTHENH
64.00 7.00 Health 7.40 Health Extension 7.42 Health Extension Worker HTH
HEW
65.00 7.00 Health 7.40 Health Extension 7.43 Comprehensive health extension
worker
HTH
CHW
66.00 7.00 Health 7.50 Orthopaedic 7.51 Orthopaedic Therapy HTH ORT
67.00 7.00 Health 7.60 Physiotherapy 7.61 Clinical Physiotherapy HTH CPT
68.00 7.00 Health 7.80 Laboratory 7.81 Clinical laboratory technician HTH LBT
69.00 7.00 Health 7.90 Dental Health 7.91 Dental Health OLD HTH
70.00 7.00 Health 7.90 Dental Health 7.92 Dental Hygiene OLD HTH
71.00 7.00 Health 7.90 Dental Health 7.93 Dental Technician OLD HTH
72.00 7.00 Health 7.90 Dental Health 7.94 Dental Therapist OLD HTH
73.00 7.00 Health 7.90 Nursing 7.95 Fam. pl. & antental care OLDHTH
74.00 7.00 Health 7.90 Laboratory 7.96 Laboratory Technician OLD HTH
75.00 8.00 Culture 8.10 Arts 8.11 Fine Arts CUL FNA
76.00 8.00 Culture 8.10 Arts 8.12 Theatre Arts CUL THA
77.00 8.00 Culture 8.20 Music 8.21 Music CUL MUS
78.00 8.00 Culture 8.30 Video Graphic 8.31 Video & photography CUL VDP
79.00 8.00 Culture 8.40 Records 8.41 Records & archives management CUL RCA
80.00 8.00 Culture 8.50 Library 8.51 Library & information science CUL LIS
81.00 8.00 Culture 8.60 Heritage 8.61 Heritage Management CUL HTM

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
82.00 8.00 Culture 8.70 Folklore 8.71 Folklore & literature CUL FKL
83.00 8.00 Culture 8.80 Tour Operation 8.81 Tour operation OLD CUL
84.00 9.00 Metrology 9.10 Metrological 9.11 Metrological observation MTR MOB
85.00 9.00 Metrology 9.10 Metrological 9.12 Metrological forecast MTR MFC
86.00 9.00 Metrology 9.10 Metrological 9.13 Metrological technical assistance MTR MTA
87.00 10.00 Leather Technology 10.10 Leather Processing 10.11 Leather garment cutting operation LTT LGC
88.00 10.00 Leather Technology 10.10 Leather Processing 10.12 Leather garment design & pattern
making
LTT LGD
89.00 10.00 Leather Technology 10.10 Leather Processing 10.13 Leather garment stitching & asse.
Operating
LTT LGS
90.00 10.00 Leather Technology 10.20 Leather Processing 10.21 Leather goods cutting operation LTT LCO
91.00 10.00 Leather Technology 10.20 Leather Processing 10.22 Leather goods design & pattern
making
LTT LDP
92.00 10.00 Leather Technology 10.20 Leather Processing 10.23 Leather goods stitching & asse.
Operation
LTT LAS
93.00 10.00 Leather Technology 10.30 Leather Processing 10.31 Foot wear operation LTT FWO
94.00 10.00 Leather Technology 10.30 Leather Processing 10.32 Foot wear cutting operation LTT FWC
95.00 10.00 Leather Technology 10.30 Leather Processing 10.33 Foot wear lasting & finishing LTT FWL
96.00 10.00 Leather Technology 10.30 Leather Processing 10.34 Foot wear design and pattern making LTT FWD
97.00 10.00 Leather Technology 10.40 Leather Processing 10.41 Tanning OLD INT
98.00 10.00 Leather Technology 10.50 Leather Processing 10.51 Goods OLD INT
99.00 11.00 Textile Technology 11.10 Knitting Technology 11.11 Knitting technology TXT KNT
100.00 11.00 Textile Technology 11.20 Textile chemical processing 11.21 Textile chemical processing TXT TCP
101.00 11.00 Textile Technology 11.30 Cotton ginning technology 11.31 Cotton ginning technology TXT CGT
102.00 11.00 Textile Technology 11.40 Spinning technology 11.41 Spinning technology TXT SPT
103.00 11.00 Textile Technology 11.50 Waving 11.51 Waving TXT WVG
104.00 11.00 Textile Technology 11.60 Apparel pattern making & 11.61 Apparel pattern making & cutting TXT APM

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
cutting
105.00 11.00 Textile Technology 11.70 Apparel sewing, embo. &
finishing
11.71 Apparel sewing, embo. & finishing TXT ASF
106.00 11.00 Textile Technology 11.80 Sewing 11.81 Tailor OLD TXT
107.00 11.00 Textile Technology 11.80 Sewing 11.82 Dressmaker OLD TXT
108.00 11.00 Textile Technology 11.80 Textile Technology 11.83 Textile Technology OLD TXT
109.00 12.00 Teacher Education 12.10 Language 12.11 Language OLD TET
110.00 12.00 Teacher Education 12.20 Maths & Physical science 12.21 Maths & physical science OLD TET
111.00 12.00 Teacher Education 12.30 Natural Science 12.31 Natural Science OLD TET
112.00 12.00 Teacher Education 12.40 Social Science 12.41 Social science OLD TET
113.00 12.00 Teacher Education 12.50 Aesthetics 12.51 Aesthetics OLD TET
114.00 12.00 Teacher Education 12.60 Primary School 1st cycle Teachers
Education
12.61 Primary School 1st cycle teachers
education
OLD TET
115.00 12.00 Teacher Education 12.60 Primary School 2nd cycle Teacher
Education
12.62 Primary School 2nd cycle teachers
education
OLD TET
116.00 13.00 Agriculture 13.10 Crop production 13.11 Crop production OLD ARG
117.00 13.00 Agriculture 13.20 Animal science 13.21 Animal science OLD ARG
118.00 13.00 Agriculture 13.30 Natural resource conservation 13.31 Natural resource conservation OLD ARG
119.00 13.00 Agriculture 13.40 Cooperative 13.41 Cooperative OLD ARG
120.00 13.00 Agriculture 13.50 Animal Health 13.51 Animal Health OLD ARG
121.00 14.00 Ball games &
Athletics
14.10 Physical Fitness and Athletics
Coach
14.11 Physical fitness and athletics coach OLD ARG
122.00 14.00 Ball games &
Athletics
14.20 Ball Games Coach 14.21 Ball games coach OLD BGA
123.00 15.00 Water Works 15.10 Water Supply and sanitation 15.11 Water supply and sanitation OLD BGA
124.00 15.00 Water Works 15.20 Electro Mechanics 15.21 Electro Mechanics OLD
WWO

No ID
Prog.
Code
Prog. Name
Occ.
Code
Occ. Name
Spec.
Code
125.00 15.00 Water Works 15.30 Small Scale Irrigation 15.31 Small scale irrigation OLD
WWO
126.00 15.00 Water Works 15.40 Water Extension 15.41 Water Extension OLD
WWO

MIS Guidelines 20.11.2009

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