Healthcare organizations facing migration to a new EHR will want to stop to consider these issues to ensure patient safety, satisfaction and clinical adoption.

1. Healthcare Automation:
Revolutionizing How You Work
EHR Migration Guide:
Ensuring Patient Safety, Satisfaction and
Clinical Adoption

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• This presentation examines the basic considerations
and challenges faced in a cross platform migration and
making data available in a new system
• It offers solutions to ensure your migration
• Works within your budget
• Provides you with the most complete patient record
• Ensures completion within your timeframe
Introduction

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• Data Migration: Moving data from the old system to the
new one
• Data Availability: Providing access to data during and
after the migration
• Data Archiving: supporting the process of shutting
down legacy systems
Primary Considerations

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• Data needs to be completely extracted from old
systems and moved into the new one
• Ensures the most accurate historical patient data is
available to clinical staff
• Challenge:
• You will find data that does not fit into the new system and will
need to be extracted, cross-walked, validated and then migrated
to ensure quality control
Data Migration

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• Having accurate patient data available to clinicians is
critical to system adoption
• Challenges:
• Signing in and searching multiple systems
• Disrupts workflow
• Reduces number of patients seen
• Harms adoption of the new system
• Requiring clinicians to capture data at admission
• Creates risk of bad data
• Burdens clinicians
Data Availability

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• Regardless of the archiving approach, there will be a
mix of records that need to be scanned into the archive
solution and the new system.
• Challenges:
• This requires a huge manual effort of scanning documents or
manually entering data
• The process can take months, requires significant resources,
increased cost and sacrifices accuracy
Data Archiving

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• Standardizes the migration process for each location
and region
• Drives adoption of the new systems
• Supports patient care, safety and operational
excellence
• Eliminates the risk of human error associated with
manual entry
• Eliminates the costs associated with increased staffing
• Maintains project timeline and budget
Benefits of Healthcare Automation Software

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• Boston WorkStation…
• is configured to perform the exact same work that a
person would do, regardless of the target application
• allows a user to apply filters and rules to data that is
extracted allowing more usable, actionable information
in the new system
• allows for on-the-fly data quality checks that prevent
data quality issues
• can be installed on innumerable virtual machines
Boston WorkStation: Healthcare Migration Platform

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• Some type of migration or conversion will occur in
every organization
• Data Migration, Data Availability and Data Archiving
are considerations in migration planning
• Migration platform, Boston WorkStation:
• Drives adoption of the new systems
• Supports patient care, safety and operational excellence
• Eliminates the risk of human error associated with manual entry
• Eliminates the costs associated with increased staffing
• Maintains project timeline and budget
Conclusion

10. Together, we
can revolutionize
how you work
Thank You!
©2016 Boston Software Systems. Boston WorkStation and Boston Software Systems are registered trademarks of Boston Software Systems, Inc. All other trademarks are acknowledged to
their respective owners.