AMERICAN LANGUAGE HUB_Level2_Student'sBook_Answerkey.pdf
Effective Meeting Handling
1.
2. 1st you have to ask
to yourself. Do I
really need this
meeting?
Can I achieve the
desire objective
without meeting?
Why are you asking
these questions?
Because there are
cost involvements.
3. Salary cost, Venue
Cost, infrastructure
cost (laptop, projector
etc), refreshment cost..
Most importantly
opportunity cost. You
have done something
important than this.
4.
5. 1st step: Telecalling.
Make effective call. Be
prepared.
1st think what and how you
want to say.
Talk about reference. If
involved
Introduce yourself and
company properly.
Keep it precise and concise
Follow proper pace. Don’t
talk too fast or tool slow.
People can see you over
the phone
10. Remember the Role plays for reception area including 1st interaction
11. Remember the role plays. Meeting role plays, Where to sit, How to start meeting, How
to handle different kind of people/situations, Do’s and don’t of the meeting
12. Review your meeting. You should do it right after meeting
with fresh memory. It will help you to improve.
14. Let’s summarize
• Calls / SMS
• Email
• Reminders
• Preparation
• Meeting handling
• Review
• Minutes of the meeting
• Follow up
15.
16. Feel free to contact
www.FocusWithTokas.com
www.Facebook.com/FocusWithTokas
info@FocusWithTokas.com
+91 8285111260-64
Editor's Notes
1 st you have to ask to yourself. Do I really need this meeting? Can I achieve the desire objective without meeting? Why are you asking these questions. Because there are cost involvment
Salary cost, Venue Cost, infrastructure cost (laptop, projector etc), refreshment cost.. Most importantly opportunity cost. You have done something important than this.
What are the steps for successful meetings?
1 st step: Telecalling. Make effective call. Be prepared. 1 st think what and how you want to say. Talk about reference. If involved Introduce yourself and company properly. Keep it precise and concise Follow proper pace. dont talk too fast or tool slow. People can see you over the phone
Communicate agenda and expected outcome Also communicate Attendees, duration of the meeting, and other specific requirement Task no 1: prepare your meeting format
Prepare yourself Tell people to share how they prepare themselves
Role play for reception area including 1st interaction
Meeting role plays Where to sit How to start meeting How to handle different kind of people/situations Do’s and don’t of the meeting
Review your meeting. You should do it right after meeting with fresh memory.
