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Kathy Dorgan, Dorgan Architecture & Planning
Colette Slover, CT Department of Housing
Marcus Smith, CT Housing Finance Authority
Kim Stevenson, CT Green Bank
Stephen Turner, Stephen Turner Inc.
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Effective Energy Management - California Savings Summit 2013
1. Building the Foundation for an
Effective Energy Management Program
Energy Conservation:
Keep the Change
Raven Sykes
Applications Engineer
raven@schooldude.com
2. Definition: The sum of measures planned and carried
out to achieve the objective of using the minimum
possible energy while the comfort levels and the
production rates are maintained.
Energy Reduction:
Goals that focus on reducing energy consumption
Energy Conservation:
Long term goals that focus on minimizing energy
consumption over time
What is Energy Management?
4. • Increased Global Demands = Higher Sustained Prices
– Electricity, Natural Gas, Coal, Oil
• Do NOT have a Baseline
• Aging Buildings and Equipment
• Climactic Effects and Disasters
• No Buy In from Staff
Pain Points
8. The Economics
• Several districts *
– 2004/05 -- $240/student
– 2007/08 -- $370/student
– 55% growth while
enrollment flat
0.00%
20.00%
40.00%
60.00%
80.00%
EneryCost/Student
PercentIncrease
Energy Cost/Student
District A
Kileen
District B
District C
District D
*Tasbo eFacts
Managed vs. Unmanaged
• Unmanaged is spending $60-
$100 more per student per year
• Competing with other resources
• Classroom
• Maintenance
• Capital backlog
• Needed equipment
Schools That Are NOT Managing Costs
9. – Save 10%-15% by changes in behavior or increased
awareness
– Save 5-20% by effectively managing, maintaining and
operating schools
Savings Example:
– Average utility costs = $295.13 per student
– 10% savings = $29.50 per student annually
–4,000 students = $118,000 savings
Schools That Are Managing Costs
11. It Can Be Done
• Energy Star rated buildings use 35 percent less energy and
generate 35 percent fewer Greenhouse gas emissions
compared to average buildings.
• Buildings that have earned the Energy Star cost 50 cents
less per square foot to operate.
(Source: Energy Star)
It Starts with the Bills and it Ends with the Bills!
12. Energy Manager Responsibilities
Create Energy
Plan and Policy
Chair Energy
Committee
Generate/
Update/
Implement
Master Plan
Create
Program
For Individual
Facilities
Produce and/or
Supervise
Annual
Audits
Help Create
Preventive
Maintenance
Program
Help Balance
Efficiency and
Safety
[e.g., IAQ]
Help Create
Efficient
Construction
Institute and
Oversee
Commissioning
Prepare Both
Annual and
Project Budgets
Serve as Utility
Negotiations
Coordinator
Establish
Energy
Efficiency
Rewards
Find Technical
and Financial
Resources
[Grants/Rebates]
Create
Evaluation
and Reporting
Procedures
Standardize
Savings and
Verification
Procedures
Inform and
Discuss –
Communicate
Source: Texas Energy Managers Association
13. Create Energy
Plan and Policy
Chair Energy
Committee
Generate/
Update/
Implement
Master Plan
Create
Program
For Individual
Facilities
Produce and/or
Supervise
Annual
Audits
Help Create
Preventive
Maintenance
Program
Help Balance
Efficiency and
Safety
[e.g., IAQ]
Help Create
Efficient
Construction
Institute and
Oversee
Commissioning
Prepare Both
Annual and
Project Budgets
Serve as Utility
Negotiations
Coordinator
Establish
Energy
Efficiency
Rewards
Find Technical
and Financial
Resources
[Grants/Rebates]
Create
Evaluation
and Reporting
Procedures
Standardize
Savings and
Verification
Procedures
Inform and
Discuss –
Communicate
Source: Texas Energy Managers Association
Energy Manager Responsibilities
14. What are your Challenges?
Time
Money People to See it Through
OVERWHELMED!?!?
15. Energy Management Plan
Top 5 Places to Start
• Gather Utility Bills
• Create Energy Policy
• Create Energy Audit Plan
• Gain Buy In and Start
changing Behaviors
• Create Evaluation and Reporting
Procedures
16. • Enter and Track Billing Data
• What I am spending and using
• Helps me establish a baseline
• Understand my high and low performing
buildings
Gather Utility Bills MISSING
HAVE YOU SEEN THIS BILL?
Electric Bill
Age: 6 Months Shape: 8 x 11 in Weight: 2 Oz
PLEASE – INFORMATION NEEDED
Last seen April 28th, 2008 on Debbie’s desk or Dave’s file cabinet in the
Main Office. Is allergic to water, fire, and crumpling.
If you have any information or have seen Bill, please contact the
Facilities Dept. IMMEDIATELY at (555)555-5555
“You don’t know what you
don’t know…”
20. Creating a Viable Energy Policy
An Energy Policy is a great step to being effective.
POLICY
REAL
AUTHORITY
EFFECTIVE
PROGRAM
21. What the Energy Policy States
• Rising Utility and Maintenance Costs are a concern.
• A trained employee is needed to manage
energy-related issues.
• The Administration is authorizing the
Energy Manager position.
• Certain energy management goals will be obtained.
• A plan will be prepared and implemented.
• Incentive and reward ideas will be considered
23. • Each Building is Different
• Individualized Energy Plan
• Start with a friendly Building
Building Policies
24. Annual Energy Audits
Knowing what you have and the condition it is in is
essential to saving energy.
• Inventory Equipment
• Develop records of
problem areas
• Record changes in
building use.
• Refine list of needed
projects.
25. What should you be doing???
• Develop relationships with facilities and building staff
• Maintaining Equipment essential to your Buildings
through a routine PM program
• Establish an Energy Master Plan for replacing inefficient
equipment
• Implement Technology that ensures more efficient use of
energy
26. Facility Director
• # of Reactive Energy
Equipment WOs
• # Climate Control
WOs
• # PM Energy
Equipment WOs
• Technical Issues
Energy Manager
• Monthly Energy Cost
and Use Trends per
Building
• Monthly Energy Cost
and Use Trends by
Utility
• Energy Action Plan
Getting Buy In - Working as a Team
27. [Motivation] – Low Cost
• Involve building occupants
• Make decision makers aware
• Train staff
• Reward
• Provide information
Changing Human Behaviors
28. The Winds of Change
Power of the People!
• Sustainability Council:
Made up of faculty, staff, and students from different departments.
• Internal Energy Competitions
• Challenge other schools or even different districts in the same area.
• Leverage the community by working with different
groups to use energy more efficiently.
30. Incentives Make a
Difference
Free T-Shirts
Pizza Party
Coupons
Publicity in
the
School
Newspaper or
Magazine
Movie Tickets
or Priority
Seating at
Athletic Event
31. Education and Awareness:
This is How We Do It!
‘Two-pronged’ approach
•Tresine Logsdon:
•Teaching background
•E=USE2 & other curriculum,
student energy teams
•Britney Thompson:
•Engineering background
•Energy monitoring, data analysis,
other technical areas
Fayette County Public Schools, Lexington KY
•40,000 students
•6,200 employees
•59 schools + support buildings
32. Successes in Energy Management
Two-year energy
savings & avoided
costs: $2,168,777
FY2009
Average
EUI
FY2012
Average
EUI
Change in
EUI
Schools Only 81.96 65.57 -19.99%
Schools, Athletic, Support 82.54 69.17 -16.20%
Fayette County Public Schools Energy
Utilization Index – Ranking by Change
Building
2009 EUI
(KBTU/ft2)
2012 EUI
(KBTU/ft2) Change
Rosa Parks Elementary 88.99 51.27 -42.39%
Henry Clay High 130.63 88.33 -32.38%
Eastside Tech 84.40 57.66 -31.68%
Tates Creek High¹ 113.43 80.97 -28.61%
Lafayette High¹ 122.58 93.26 -23.92%
Johnson Elementary 72.10 57.66 -20.03%
Northern Elementary 103.46 83.13 -19.65%
Jessie M. Clark Middle 66.18 53.79 -18.73%
Picadome Elementary 79.79 64.91 -18.65%
Beaumont Middle 90.67 74.35 -18.00%
FY12 Utility Costs
Electricity: $6,700,000
Natural Gas: $780,000
33. Education Leads to Understanding
Sustainability, Energy & the Environment
Student-driven, Core Content-based 8-step
program
Step 1: Form an E=USE2 Team
Step 2: Energy Assessment (Secret Energy Audit, Plug Load
Survey, Light Level Survey, KGHS Energy Inventory)
Step 3: Awareness & Education (Light switch/exterior door
stickers, posters, video, patrol Post-Its)
Step 4: Design/Implement Sustainability School Improvement
Project; KAW Excellence in Water Education Award;
LiveGreen Lexington Games
Step 5: STEM and our Environment (UK College of Education)
Step 6: KY NEED Youth Awards for Energy Achievement
program
Step 7: Summary & Wrap Up: School Energy & Sustainability
Plan
Step 8: Recognition and Reward ($$$)
34. Sustainability
Not just energy, but everything
‘sustainable’ or ‘green’ including
•School Gardens
•Design & Renovation 101
•Pilot High School Bio-fuels lab
•Indoor & Outdoor Air Quality
•Bluegrass Youth Sustainability Council
Sustainability Council developed
Sustainability Plan in 2011 with four
main goals:
•Strive to be toxins free
•Use natural resources responsibly
•Create indoor and outdoor green and
healthy spaces
•Teach, Learn, Engage, and Celebrate
35. Awareness & Communication
•Student energy team patrols
•Student produced videos &
announcements
•Monthly Energy Reports
•Faculty Meeting & Staff Presentations
•Bi-annual board reports
•Local Ch. 13 Quarterly It’s About
Sustainability Program
•Online: Sustainability.FCPS.net
•Twitter: @EnergyFCPS
•Branding program with logo
40. Continuous Communication
Regular Communication at all levels is necessary to create the best
possible energy program.
• Visible: It must be seen.
• If people don’t see it, it isn’t important.
• Relevant: It must meet a need.
• Support comes from those who know the WHY.
• Responsive: It must support, not hinder.
• They work with you when you work with them.
45. Looking for Other Savings
Opportunities
“You don’t get
anything unless
you ask!”
• Understand billing structure, evaluate rates, and negotiate with utility companies
when applicable.
• Research Rebates and Incentives with Federal, State, Local Government, and Utility
Providers.
http://www.dsireusa.org/
46. Educational Resources
for Energy Conservation
http://www.energystar.gov/index.cf
m?c=k12_schools.bus_schoolsk12
http://www.standardcarbon.com/
http://www.usgbc.org/DisplayPage.aspx?CMSP
ageID=1988
50. Newport-Mesa Facility Support Services Newsletter
• http://nmusd.ca.schoolloop.com/file/1286003829731/1251534156287/79272487
11601275121.pdf
National Clearinghouse for Educational Facilities --
• www.edfacilities.com
ENERGY STAR --
• www.energystar.gov/index.cfm?c=guidelines.guidelines_index
Fayette County Public Schools Energy Website
• http://www.sustainability.fcps.net/energy-data/schooldude
The Texas Energy Managers Association (TEMA)
• http://www.texasema.org/
Association of South Carolina Energy Managers (ASCEM)
• http://www.energy.sc.gov/index.aspx?m=14
Santa Fe Public Schools Newsletter
• http://www.k12masters.com/wp-content/uploads/downloads/2012/01/Example-
Energy-Conservation-Newsletter-1-12-12.pdf
Additional Resources
52. Action Plan
1. Review Existing Energy Management Plan or Create New one
2. Begin Fostering Relationship with Facility Manager and Building Staff
3. Walk through Buildings and conduct a preliminary energy audit
4. Collect Utility Bills and start tracking them to establish a baseline
5. Create Evaluation and Reporting Procedures
53. • Find out Cost and Usage –Starts with Bills and Ends with BIlls
•Track Data
• Track Historical Data to get a Benchmark
• Check for billing errors in current bills
• Address Human Behaviors and modify them
• Look for Savings Opportunities
•Implement an Effective Energy Management Program that focuses on
changing behaviors, leverage technology, and focus on Preventive
Maintenance to reduce energy usage.
Bronze
Silver
Gold
Best Practices: An Olympic Approach