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The document outlines the planning process for an event, including determining the purpose and objectives, promoting the event through various media, choosing an appropriate venue, developing a strategic plan and budget, planning logistics like site design and staffing, encouraging participation from volunteers and sponsors, scheduling all activities, and conducting shutdown activities after the event like storage, payments, reporting, and sending thank you letters. Understanding attendee and exhibitor motivations is important for developing an event that aligns with community values. The planning process involves multiple agencies and covers topics from marketing and promotion to production schedules, budgets, and post-event activities.
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This document outlines the key aspects of planning an event, including objectives, types of events, event management considerations, budgeting, implementation, and post-event activities. The main objectives are to create a "once in a lifetime" experience for the client within budget and over a short time span through quick and careful planning involving an event management team. A sample event budget of Rs. 150,000 is provided that covers costs like catering, location, decor, and more. Implementation involves conceptualizing the theme, hiring managers, negotiating with vendors, and preparing staff. Post-event, the team settles accounts, thanks clients, and gathers feedback for improvements.
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The document discusses the roles and responsibilities of an event manager which includes meeting with clients, planning programs and budgets, coordinating suppliers, and ensuring compliance. It also outlines key event stakeholders such as hosts, guests, financiers, and suppliers. Finally, it provides guidance on creating an event vision including determining objectives, audiences, budgets, and measures of success.
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This document is a resume for Alisdejohn.pr@gmail.com that summarizes their education and relevant experience. It shows that they have a Bachelor's of Arts in Journalism from The University of Southern Mississippi, and have held several internship and leadership positions involving public relations, event planning, radio production, and social media management for various organizations. Their roles demonstrated abilities in graphics, newsletters, chaperoning, presentations, event promotion, interviews, booking guests, coordinating staff, planning social events, pitching ideas to businesses, and securing event details. They received several accolades for their work.
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Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
Adding the finishing touches
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Closing the event and gathering feedback
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Although it does take plenty of creativity to design an event that is memorable and meaningful, it also takes careful attention to detail, adaptability, effective delegating, and a lot of work. This intensive one-day course will walk you through the process of event management, from the beginning stages of planning, to the final touches (like decorations, food, and music). While this course is specifically for corporate event planning, the elements here can also be applied to more personal event planning. Essentially, we’re creating an effective and well planned design that is ready for implementation and can be used over and over again.
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Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
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Closing the event and gathering feedback
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The document is a resume for Arlene Erb summarizing her experience as an administrative professional and executive assistant. She has over 15 years of experience in roles such as event coordinator, assistant to the executive vice president, and receptionist. Some of her key responsibilities included coordinating meetings, travel, and events; administrative tasks like calendar management, expense reports, and data entry; and providing support to executives and their staff. An example event she coordinated involved a 5-day resort stay and activities for over 100 attendees and their spouses.
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GENERAL INTRO
The key to a successful festival or event is in the planning. Creating a project plan is the first thing you should do when undertaking any kind of project Often project planning is ignored in favour of getting on with the work. However, many people fail to realise the value of a project plan in saving time, money and many problems.
The purpose of project management is to foresee or predict as many dangers and problems as possible; and to plan, organise and control activities so that the project is completed as successfully as possible in spite of all the risks. The ever-present element of risk and uncertainty means that events and tasks leading to completion can never be foretold with absolute accuracy.
Careful planning is the secret of a successful event, and this means starting well in advance - whether months ahead or even years. Remember you may be in competition with other events for visitors, preferred dates, facility hire such as marquees, 'portaloos' etc, so the sooner you book your requirements the sooner you can relax and start planning the details.
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> Mark an historic occasion, national day or local holiday
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by defining the vision and the mission (or purpose) of the event at this stage, you will be able to more clearly communicate to others what
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Your vision statement should be a short statement that describes, in broad terms, the event’s long term aim.
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Event profs often get asked this question, that is, what is actually the difference between planning and managing an event?
Understanding the process of both will give us a clear idea about the difference and how to execute them briefly.
“Plan before you can manage”. In simple words, planning comes before managing, events.
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The document provides information about event management. It defines what an event is and different types of events. It then discusses key aspects of event management like market research, SWOT analysis, event planning using the 5 Ws framework, venue selection, event marketing, evaluation and feedback. Event management is analyzed as the process of planning, marketing, producing and evaluating an event to promote a product, service or idea. Key factors like objectives, activities, timing, location, organizers and audience are discussed in the context of effective event planning.
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Planning and Scheduling
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Vision and Mission
SMART Objectives
SWOT Analysis
Choosing the Date
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The planning process is one of the most important aspects in successful Event Management: the more robust the plan, the smoother the journey to success.
GENERAL INTRO
The key to a successful festival or event is in the planning. Creating a project plan is the first thing you should do when undertaking any kind of project Often project planning is ignored in favour of getting on with the work. However, many people fail to realise the value of a project plan in saving time, money and many problems.
The purpose of project management is to foresee or predict as many dangers and problems as possible; and to plan, organise and control activities so that the project is completed as successfully as possible in spite of all the risks. The ever-present element of risk and uncertainty means that events and tasks leading to completion can never be foretold with absolute accuracy.
Careful planning is the secret of a successful event, and this means starting well in advance - whether months ahead or even years. Remember you may be in competition with other events for visitors, preferred dates, facility hire such as marquees, 'portaloos' etc, so the sooner you book your requirements the sooner you can relax and start planning the details.
The three key decisions to make are:
1. What The Event Concept
Having a concept idea is the start of the planning process. Big ideas often start small - some of the biggest established festivals started as modest, one-off events - so if you think you have a good idea for a special event, research it further and test it on other people.
Successful events are usually based on a strong concept and purpose. Ideas for holding events arise from a multitude of reasons. For example your idea may have come from a need or desire to:
> Celebrate a unique aspect associated with your town or area
> Showcase or develop a particular cultural or sporting activity
> Mark an historic occasion, national day or local holiday
> Host or create a competitive or mass participation sporting event
> Encourage more visitors to come and spend time (and money) in the town/area
> Improve or refocus the image of your town/area
> Encourage and celebrate community activity
Vision and Mission
by defining the vision and the mission (or purpose) of the event at this stage, you will be able to more clearly communicate to others what
you hope to achieve, thus providing focus and direction for everyone involved (including potential funders).
Your vision statement should be a short statement that describes, in broad terms, the event’s long term aim.
The mission statement sits underneath this and gives more detail about how the vision will be delivered.
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This document summarizes the planning and evaluation processes for music festivals, focusing on the Reading & Leeds Festival. It discusses undertaking a feasibility study that explores the required resources, costs, and objectives. For Reading & Leeds Festival, this included stage equipment, food trucks, security, and lighting. The document also outlines the importance of having a planning process, identifying goals and objectives, and creating an action plan. It describes key roles in planning events like event manager, accountant, and PR officer. The document emphasizes the importance of evaluation through surveys, social media feedback, and comparing actual attendance to registrations. Contingency planning and considering both positive and negative feedback are also highlighted.
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- 1. EDP PRESENTATION T O P I C = M R M E V E N T P L A N E R N A M E : R I T E S H C H A U D H R Y M O I N N O O R I M A H E N D R A S H A R M A
- 2. PURPOSE Reason to event Research Event aims and objectives
- 3. PROMOTING Event marketing Promotional media Promotional objectives Promotional plan
- 4. PLACE Choosing your venue and venue evaluation Understanding the motivation of event attendees and event exhibitors is important in developing an appropriate festival that aligns with community values. Online Tourism
- 5. EVENT PLANNING Strategic Plan Budgeting Contingency Planning for safety Multi - agency panning meeting
- 6. SITE Design Plans Event timing Staffing including security
- 7. PARTICIPATION Encouraging involvement Volunteers Sponsors
- 8. EXPENDITURE ON EVENT Foods and beverages Lighting and speaker Printing Staging Venue Administration
- 9. SCHEDULE LIST Proposal Budgets Venue Production schedule F & B menu Guest list
- 10. SHUT DOWN ACTIVITIES 1. Arrange storage or disposal of all event signage ,props and equipments. 2. Settle all payment and and prepare an actual accounts 3. Prepare a full report on the event outcomes and report to all stakeholder and media on the outcome and achievement of the event. 4. Make recommendations foe future refinements and improvements to the event 5. Thanks all sponsor , speakers and stakeholder for their support of the event (send thank you letters)