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Editing copy of cum folder presentation
- 1. THE ELEMENTARY STUDENT CUMULATIVE RECORD A QUICK and EASY Guide to Student STUDENT Cumulative Folder Record Keeping
- 2. Cumulative Folders areimportant part of a teacher’s responsibility in the maintenance of data to include the following: Yearly Student Academic Grades in all subject areas A Cumulative Anecdotal of behavioral, social and emotional well-being Provides yearly norm-referenced testing results Student Personal information and extra-curricular activities Any additional data or information of academic progress or services related to the student (i.e. Special Education, GATE, etc.)
- 3. I. NAME MALE DATE OF PLACE OF NATIONALITY (LAST) (FIRST) (MIDDLE) FEMALE BIRTH YR. MO. D AY BIRTH TOWN STATE CUMULATIVE RECORD SUGGESTIONS FOR ADDITIONAL DATA WHICH MAY BE FILED IN THIS FOLDER 1. SCHOOL HEALTH AND PHYSICAL RECORD CARD 7. COPIES OF PUPILS LONG-RANGE COURSE ELECTIONS 2. CORRESPONDENCE WITH PARENTS 8. PROFILE SHEETS FROM INTEREST INVENTORIES 3. RECORD OF HOME VISITS, PARENT INTERVIEWS 9. PERSONALITY RATING SHEETS 4. RECORD OF PUPIL INTERVIEWS OR COUNSELING 10. VOCATIONAL THEMES, CAREER BOOKLETS, ETC. 5. ANECDOTAL RECORD OR BEHAVIORAL JOURNAL 11. NEWSPAPER CLIPPINGS 6. DIARIES, AUTOBIOGRAPHIES, ETC. XVII. TRANSCRIPTS XVIII. ADDITIONAL ITEMS OF INTEREST
- 4. Cumulative Record Sections I. Student Data/Information XI. Evaluation of Personal and II. Drop-out & Re-entry Record Social Assets III. Family Data XII. Educational Follow-up IV. Student Picture Record V. Elementary School Record XIII. Record of Communication for Employment VI. Secondary School Record XVII. Transcripts VII. Tests XVIII. Additional Items of Interest VIII. Health Records IX. Graduation From Senior High School X. Extra-Curricular Activities
- 5. The Elementary School I.NAME:__________________________ MALE DATE OF _____________ PLACE OF NATIONALITY_____________________ (LAST) (FIRST) (MIDDLE) BIRTH YR. MO. D AY BIRTH FEMALE ` TOWN STATE III. FAMILY DATA MOTHER FATHER Name of Parents Home Address National Descent Date Naturalized Language at Home Occupation Education Marital Status Deceased With Whom Does Child Reside IMPORTANT INFORMATION
- 6. ELEMENTARY SCHOOL RECORD V. YEAR SY 11-12 HEAD 1st SUBJECTS START KINDER GARTEN GRADE GRADE GRADE GRADE GRADE GRADE GRADE AR ARITHMETIC READING LANGUAGE ENGLISH GRAMMAR HANDWRITING Post approved letter or %age grade. SPELLING 1. Promoted to…. STUDIES SOCIAL 2. Teacher Signature 3. End of SY Date GENERAL SCIENCE AGRICULTURE SCIENCE PHYSIOLOGY HYGIENE HOUSEHOLD ARTS ARTS AND CRAFTS INDUSTRIAL ARTS ART Print in P.E. & Chamorro MUSIC P.E. CHAMORRO ATTENDANCE DAYS PRESENT Post ACCURATE DAYS ABSENT Attendance data TIMES TARDY REMARKS
- 7. Evaluation of Personaland Social Assets XI. EVALUATION OF PERSONAL AND SOCIAL ASSETS GRADE 1st COOPERATION B COURTESY N DEPENDABILITY N INDUSTRIOUSNESS N INITIATIVE B LEADERSHIP N Using the CODE, rate EMOTIONAL MATURITY B each section appropriate PERSONAL APPEREANCE B to student development SELF CONTROL N HONESTY N PERSEVERANCE N SERVICE TO SCHOOL B CODE: NAME OF TEACHER B = BELOW N = NORMAL Teacher Signature, A = ABOVE SY end date
- 8. Summary StudentCumulative Folders are a vital and required tool that enables the school, principal, teachers and other officials to acquire, assess and analyze information on students ranging from demographics to academic standing throughout a student’s formative school years. Cumulative Folders are required by Board Policy in the maintenance of student records. Folders may have and not limited to registration forms, court appointed documents and other forms that schools provide in the assessment of student progress. Awards and other student generated extra-curricular activities may be added to this folder.
- 9. CREDITS….. Slide design byShawn LC Tabayoyong Videographer by Yolanda T. Tabayoyong Cumulative Folder format provided by Machananao Elementary School Counselor Narrated by Norma C. Tabayoyong Edited by Sydney LT Tabayoyong Illustrations by Microsoft Clip Art Studios
Editor's Notes
- #2 Cum Folders are accessed at least 3-4 times in a school year. Before school year begins, before 1st quarter ends, after end of 1st semester and end of year clearance.Folders are managed by the school guidance counselor and controlled by the school principal.It is maintained in a confined area accessible to school officials, central office staff (i.e. Special Education CRTs, etc.) and is always kept locked.Check-out and In with Signatures is required on both occasions.
- #4 This is the front section of an Official Student Cumulative Record folder.Section 1 show the Full Name of the student, Gender, DOB, Place of birth…town or state and nationality.Suggested data that can be filed in this folder include:Section 17 is for Transcripts information and,Section 18 is for Additional Items or interests.
- #5 Read out each section and determine extent of what elementary teachers are required to fill out.School Guidance Counselors generally handle and in charge of all student cumulative records. Teachers are guided by counselors at all times.Guidance counselors schedule meetings with teachers in groups or by grade levels.
- #6 This section contains Student & Parental information.Information must be in compliance with student Birth Certificate or Passport.Immigrants must have required forms filled out during registration upon entering school (naturalization documents, Home Language Survey or HLS, etc.)It is important that teachers know which parent has legal guardianship. Official court documents must be filed in this folder for reference as required by Board Policies.
- #7 SECTION 5 is the Elementary School Record.This section is where student academic yearly progress is recorded.In the “year” column, input the SY and Grade. Each SY has two columns to be filled out by teachers.The “1st column” (high ligheted in peach) is where teachers input FINAL grades for each subject.Input “other” subject such as PE and Chamorro if not listed. This can be inputted below the “music” subject.Next, input Attendance section for “total” days present, absent and times tardy.Finally, on the second column (or blue high lighted section), teachers will print in “promoted to”, teacher’s signature and End of SY date.
- #8 Use approved Code as identified in Cumulative FolderTeacher “signature” and “School Year” end date in proper column as shown.
- #9 In Summary, cum folders are a vital and required tool for school officials to acquire, assess and analyze information on students.They are required by Board Policy and any pertinent documents regarding student progress are filed in this folder.