Eastern Software Systems (ESS) is a leading provider of enterprise automation solutions, boasting over 850 customers and a presence in nearly 25 countries. Their asset management software offers comprehensive features for tracking assets, managing maintenance, and ensuring operational efficiency in industrial environments. The software is flexible, integrating with ERP systems, and includes functionalities for managing preventive maintenance, asset depreciation, and procurement cycles.

1. Asset Management

2. Eastern Software Systems (ESS) is the leading provider of Enterprise Automation Solutions in India, Africa and Middle East. ESS has more than 850 customers, 2200 sites and 22,000 users across 25+ countries. ESS has a formidable presence in close to 25 countries. ESS is a CMM Level 5 and ISO 9001 company for more than 15 years, which has ensured highest success rates in the industry.
Assets of large industries are huge capital intensive investments and crucial in operations; while for growing industries, rapidly expanding asset base requires constant monitoring.
Asset management becomes a critical requirement of every organization for trouble free manufacturing that makes manufacturing activity efficient, on schedule and keeps costs down by reducing the chances of breakdowns.
Keeping track of equipment with its depreciated costs, repairs, revaluations and its movement is also important for accounts department.
Now, Eastern Software Systems offers a complete Asset Management software solution from its ebizframe ERP suite of products. It can work as a stand-alone software or can be interfaced with any other ERP for seamless operations of the organization.
Asset Management software has three major aspects –
 Keeping track of an asset with its location and its assembly
 Trouble free run of the asset with timely Preventive
and Breakdown maintenance
 Depreciation Register and its timely updation
About ESS

3. The software needs to be flexible enough to allow creation of locations and sub-locations to any layer because large plants or plants that grow dynamically with expansion come up with such scenario for better organization of their assets.
By offering nested BOM facility to create user defined assembly configuration, the software gives user the power to create this assembly for ease of maintenance and better traceability of different assemblies and spares that have created an equipment. It is much easier to maintain such a well- defined equipment and have better controls on spares inventory
Linking various suppliers for different assets, equipments and spares through asset master definition, a good asset management software raises the efficiencies in operations with faster access to required data.
For these equipments to run efficiently, a plant must have well organized preventive maintenance protocols. Each equipment and facility needs different preventive maintenance cycles, tasks to be performed, differing priorities and criticality factors. If these are taken care of, the plant can definitely have smooth run
The Asset Management software needs to have quick reference to in-house maintenance team as well as third party service providers. Maintenance department should also be on its toes with timely information about scheduled maintenance for various plants and equipments under its care. Calibration of critical lab equipments is a routine that has to be followed methodically.
Timely fill of spares with alerts for minimum stock levels, required for different machines is another important aspect of Asset Management. So, that no part of plant becomes non-functional for want of even a small item. Thus, Asset Management is a critical part of automation of operations and make a crucial difference between a
productive, efficient industry and an industry running below efficiency.
From accounts point of view, an Asset Management software should have facility to define different asset blocks for user defined asset depreciation both for company law as well as income tax laws. It should be able to revalue with addition of components or spares and shifting of assets from one location to another. The system must also provide provision for scrapping or selling an asset.

4. Highlights of
ebizframe Asset Management
 Tree structure for defining locations
 Create ‘n’ layers in location
 Choose any location or sub-location to link an asset or equipment
 Create ‘Nested’ Bill of Material for any asset/equipment
 Link asset/equipment to any location at any level to create Asset Register
 ‘Copy’ equipment to any other location if required
 Multiple Tab Asset Register for easy access to up to date information about the asset
 Version with complete Asset Depreciation and reports also available
 Attach different kinds of documents
 Handle both Preventive Maintenance and Breakdown Maintenance
 Create Preventive Maintenance Schedules for different maintenance types
 Job cards with tasks, material, manpower and costing
 Manage Service providers
 Link services with service providers
 RFQ, PO, Service Bill passing cycle
 Optional Company law and Income Tax law based Asset Registers
 Linked to e-mail server for internal and external mails
 Optional Work flow management with ebizframeTaskCentre*
 Can generate alerts as mails or SMS
 Complete procurement cycle including Purchase Order management and Spares inventory management
 In-built BI-Report Writer tool Xlenz
 Multi-layers user based, role based security
 Stand-alone run or interface with an ERP
 Linked to e-mail server for internal and external mails
 Optional Work flow management with ebizframeTaskCentre*
 Can generate alerts as mails or SMS
 Complete procurement cycle including Purchase Order management and Spares inventory management
 In-built BI-Report Writer tool Xlenz
 Multi-layers user based, role based security
 Stand-alone run or interface with an ERP
Selected Key Reports
Asset Set up Report
 Asset Register
 Asset under Warranty
 Listing of Asset
 Nested BOM with Hierarchy
 Location wise Asset—Hierarchical
 Asset wise Location
 Fixed Asset Acquired Listing
 Fixed Asset Ledger
 Optional Depreciation Reports
Maintenance Report
 Job Orders; Pending ,Completed and
cancelled
 Job Execution Details
 Service Provider wise Maintenance
 Outstanding RFQs
 Expected Service: Period , Period and Service provider wise
 Maintenance History : Machine wise and Group wise
 Internal Job Card
 Mechanical workshop Job Card
Stock Reports
 Stock Ledger
 Stock Status—Lot wise
 Operation and Quality Control Reports
 Issue Register– Item wise, MRS wise, Department and
Requirement Area wise
 Movement Analysis
 Below Re-order and Safety Level
Purchase Reports
 Outstanding RFQ’s
 Expected Delivery —period Wise, item wise, supplier wise
 Schedule Purchase Order
 Analysis Report– Supplier, Price, Quality, Delivery
 Purchase order status– Pending and Delivered
Head office:
B-65, Sector-63,
Noida-201307 (U.P), India
Tel:- 91-120-4212931/39
Cell: 91-9810095439/9810470893
e-mail:paraksh.gopalani@essindia.co.in
Regional office:
301, Arvind Chambers Western Express
Highway, Mumbai-400 069
Tel:- 91-22-66945190/91
Cell: 91-9867021940/9324087980
e-mail:ratan.sharda@essindia.co.in
www.essindia.co.in