* OJS Training: Managing The Submission Process * Training period: December 15-17, 2020

1. Electronic Publishing Using Open
Journal Systems
Lighton Phiri <lighton.phiri@unza.zm>
Department of Library and Information Science
University of Zambia
Dec 15, 2020

2. Outline
• Online Visibility of Scholarly Output at UNZA
• Open Journal Systems
• Examples: OJS Instances in Zambia
• Open Journal Systems Features
• Open Journal Systems Requirements
• Potential Cost Implications
• Summary
2
Dec 15, 2020

3. Online Visibility of Scholarly Output at UNZA (1/8)
3
Dec 15, 2020
http://www.webometrics.info

4. Online Visibility of Scholarly Output at UNZA (2/8)
4
Dec 15, 2020
https://scholar.google.co.za
Google Scholar has a
feature that ranks
publication venues

5. Online Visibility of Scholarly Output at UNZA (3/8)
5
Dec 15, 2020
https://scholar.google.co.za
Scholarly output
generated by UNZA is
virtually invisible

6. Online Visibility of Scholarly Output at UNZA (4/8)
6
Dec 15, 2020
https://scholar.google.co.za
Compared with other
institutions, UNZA has
little online presence

7. Online Visibility of Scholarly Output at UNZA (5/8)
7
Dec 15, 2020
https://www.ajol.info
AJOL aggregates
scholarly output from
journals in Africa

8. Online Visibility of Scholarly Output at UNZA (6/8)
8
Dec 15, 2020
https://www.ajol.info
Most of UNZA
scholarly output is
not visible online

9. Online Visibility of Scholarly Output at UNZA (7/8)
9
Dec 15, 2020
https://doaj.org

10. Online Visibility of Scholarly Output at UNZA (8/8)
10
Dec 15, 2020
https://doaj.org
OJS could
potentially increase
UNZA online
presence [...]

11. Open Journal Systems (1/2)
11
Dec 15, 2020
• Free & open-source
• Easy to use
• Standards-based and
interoperable
• Implemented using a
plugin architecture
• Popular: 30k
instances identified
in 2015
https://pkp.sfu.ca/ojs

12. Open Journal Systems (2/2)
12
Dec 15, 2020
https://pkp.sfu.ca/ojs

13. Examples: The University of Zambia Journal Platform
13
Dec 15, 2020
https://journals.unza.zm

14. Examples: Medical Journal of Zambia
14
Dec 15, 2020
https://www.mjz.co.zm

15. Examples: Zambia ICT Journal
15
Dec 15, 2020
http://ictjournal.icict.org.zm

16. Examples: ZAJLIS
16
Dec 15, 2020
https://zajlis.unza.zm

17. OJS Features
17
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

18. OJS Features
18
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

19. Examples: ZAJLIS
19
Dec 15, 2020
https://zajlis.unza.zm

20. OJS Features
20
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

21. Examples: ZAJLIS
21
Dec 15, 2020
https://zajlis.unza.zm

22. OJS Features
22
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

23. Examples: ZAJLIS
23
Dec 15, 2020
https://zajlis.unza.zm

24. OJS Features
24
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

25. OJS Features
25
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

26. OJS Features
26
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

27. OJS Features
27
Dec 15, 2020
• OJS is installed locally and locally controlled.
• Editors configure requirements, sections, review process, etc.
• Online submission and management of all content.
• Subscription module with delayed open access options.
• Comprehensive indexing of content part of global system.
• Reading Tools for content, based on field and editors’ choice.
• Email notification and commenting ability for readers.
• Complete context-sensitive online Help support.

28. Open Journal Systems Requirements
28
Dec 15, 2020
1. Hosting requirements
○ Server space is required for hosting OJS
2. Installation, configuration and administration
○ Technical expertise required to install and configure OJS
3. Journal Configuration and Management
○ Customisation, theming and branding
4. OJS Roles
○ Journal management
5. Marketing and Syndication
○ Syndication of journal content to aggregate services

29. Open Journal Systems Cost Implications (1/2)
29
Dec 15, 2020
1. Initial Costs
○ Hosting requirements
○ Installation and Configuration
2. Recurring Costs
○ Hosting requirements
○ System administration
○ ISSN subscription
○ DOI subscription
3. System Administration and Maintenance
○ Troubleshooting and software upgrades
○ Regular backups

30. Open Journal Systems Cost Implications (2/2)
30
Dec 15, 2020
Initial Costs
1. Hosting — CICT/ZAMREN
2. Set up — LIS/CICT
Recurring Costs
1. Hosting — CICT/ZAMREN
2. ISSN subscription USD 745.00+ Journal/Library
3. DOI subscription USD 275.00+ Journal/Library
4. System administration — CICT

31. Summary (1/2)
31
Dec 15, 2020
http://library.sun.ac.za/en-za/Search/Pages/sunjournals.aspx

32. Summary (2/2)
32
Dec 15, 2020
https://www.timeshighereducation.com

33. Bibliography
33
Dec 15, 2020
[1] Stranack, K. (2008) Starting a New Scholarly Journal in Africa
http://pkp.sfu.ca/files/AfricaNewJournal.pdf

34. Electronic Publishing Using Open
Journal Systems
Lighton Phiri <lighton.phiri@unza.zm>
Department of Library and Information Science
University of Zambia
Dec 15, 2020