* OJS Training: Managing The Submission Process * Training period: December 15-17, 2020

1. DRGS OJS Training: Users and User
Roles
Chisoni Mumba <cmumba@unza.zm>
Lighton Phiri <lighton.phiri@unza.zm>
Yokonia Tembo <yokonia@unza.zm>
Dec 15, 2020

2. Shameless Plug!
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http://dspace.unza.zm

3. https://bit.ly/drgs-journals-training
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https://bit.ly/drgs-journals-training

4. Hands-on Session Will Be Done on Live OJS Instance
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https://journals.unza.zm

5. Outline
• Part I: Users and User Roles
• Part II: Creating and Configuring a Journal
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Dec 15, 2020

6. Outline
• Part I: Users and User Roles
• Logging into OJS
• User Profile Modification
• Creating Users
• Overview of OJS User Roles
• Assigning User Roles
• Part II: Creating and Configuring a Journal
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7. Logging into OJS (1/3)
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8. Logging into OJS (2/3)
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9. Outline
• Part I: Users and User Roles
• Logging into OJS
• User Profile Modification
• Creating Users
• Overview of OJS User Roles
• Assigning User Roles
• Part II: Creating and Configuring a Journal
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10. Logging into OJS (3/3)
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11. OJS User Profiles (1/6)
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12. OJS User Profiles (2/6)
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13. OJS User Profiles (3/6)
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14. OJS User Profiles (4/6)
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15. OJS User Profiles (5/6)
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16. OJS User Profiles (6/6)
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17. Outline
• Part I: Users and User Roles
• Logging into OJS
• User Profile Modification
• Creating Users
• Overview of OJS User Roles
• Assigning User Roles
• Part II: Creating and Configuring a Journal
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Dec 15, 2020

18. Creating Users (1/4)
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19. Creating Users (2/4)
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20. Creating Users (3/4)
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21. Creating Users (4/4)
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22. Create Users: Practical Exercise
• Create two journal users
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23. Outline
• Part I: Users and User Roles
• Logging into OJS
• User Profile Modification
• Creating Users
• Overview of OJS User Roles
• Assigning User Roles
• Part II: Creating and Configuring a Journal
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Dec 15, 2020

24. Overview of OJS User Roles (1/4)
• OJS uses roles to organize activities and spaces within the the
journal’s management and publishing portal
• Example: Section Editors are only to view those submissions
assigned to them by the Editor to oversee.
• OJS users can have more than one role (Journal Manager and
Editor), while users can have the same roles (e.g., a team of 6
Editors).
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25. Overview of OJS User Roles (2/4)
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26. Overview of OJS User Roles (3/4)
• Journals Managers
• Sets up journal by filling in templates and checking options;
manages/import users, assigning roles; manages reading tools,
indexing, prepared emails.
• Editor
• Assigns Editors or Section Editors to submissions; oversee editorial
process and decisions; assembles and publishes issues.
• Section Editor
• Optional role for assisting in managing peer review process and
makes editorial decision for submissions, in consultation with
Editor.
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27. Overview of OJS User Roles (4/4)
• Subscription Manager
• Sets up different types of subscriptions and manages subscription
processes.
• Additional Roles
• Based on traditional journal editing processes, with Layout Editor,
for example, laying out PDF and/or HTML of published version of
articles.
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28. Assigning User Roles (1/2)
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29. Assigning User Roles (2/2)
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30. Assigning User Roles: Practical Exercise
• Create an example reviewer role to a user for your respective
journal
• Create an example author role to a user for your respective
journal
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31. Bibliography
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[1] Stranack, K. (2008) Starting a New Scholarly Journal in Africa
http://pkp.sfu.ca/files/AfricaNewJournal.pdf

32. DRGS OJS Training: Users and User
Roles
Chisoni Mumba <cmumba@unza.zm>
Lighton Phiri <lighton.phiri@unza.zm>
Yokonia Tembo <yokonia@unza.zm>
Dec 15, 2020