Doreen Dutro is a Senior project manager in the Pinellas County Government. Doreen Dutro helps keep projects on track and enjoys helping others do the same. This project management short powerpoint shows steps to take for a successful project. Doreen Dutro has spoken at multiple conferences. Doreen Dutro has over 25 years of experience in the project management field. Doreen Dutro is available to speak on panel discussions or at conferences about project management, especially related to large and/or government projects. Doreen is also available for PM consulting. Doreen dutro can be found on her site doreendutro.com

1. Project Management Concepts
By: Doreen Dutro
Doreen Dutro – IT Professional – Pinellas County, FL

2. Project, Defined
 A project is a series of linked tasks designed to accomplish a
specific objective.
 It’s objectives are well-defined, and are specifically stated in terms
of scope, schedule, and costs.
 Project s are “launched” when a need is identified by the customer
– the people or organization willing to fund the project.
 Procedures and techniques are merely tools to help the people do
their jobs to accomplish the series of tasks laid out.
Doreen Dutro – IT Professional – Pinellas County, FL

3. Examples of Projects
 Planning a party
 Designing and implementing a computer system
 Hosting a conference
 Designing and producing an ad campaign
 Executing an hotel building and opening
 Holding a car show
 Refurbishing a home to create rental property
Doreen Dutro – IT Professional – Pinellas County, FL

4. Phases of the Project Life
Cycle 1
 Identification of a need, problem, or
opportunity.
 This is written in a document called a request for proposal (RFP).
Doreen Dutro – IT Professional – Pinellas County, FL

5. Phases of the Project Life Cycle 2
 Development of a solution.
 Proposal Submission.
 Proposal Agreement.
Doreen Dutro – IT Professional – Pinellas County, FL

6. Phases of the Project Life Cycle
3
 Execute the project.
 Use resources and processes
 Adjust as needed
Doreen Dutro – IT Professional – Pinellas County, FL

7. Phases of the Project Life Cycle 4
 The final phase is terminating the project.
 Finalizing activities
 Evaluate success and failures
 Customer feedback
Doreen Dutro – IT Professional – Pinellas County, FL

8. Project Management Process
 Project management involves planning the work and
then working the plan.
 Planning steps
1. Define the project objective.
2. Divide project into major “pieces”
3. Define activities for each piece.
4. Describe the activities to be performed in order to accomplish the project
objective.
5. Develop a time estimate for how long it will take to complete each activity and
the resources needed.
6. Do a cost estimate for each activity.
Doreen Dutro – IT Professional – Pinellas County, FL

9. Project Tasks
 There are four major types of tasks:
1.Summary tasks - subtasks
2.Subtasks - smaller tasks that are a part of a
summary task
3.Recurring tasks - tasks that happen at regular
intervals
4.Milestones - tasks set to zero duration and are
like short-term goals in the project
Doreen Dutro – IT Professional – Pinellas County, FL

10. Task Constraints
 Tasks need completion within a certain date.
 Milestone deadlines need to be specified.
 Assigning constraints to a task helps account
for scheduling problems.
 Constraints are either flexible or inflexible.
Doreen Dutro – IT Professional – Pinellas County, FL

11. Resources for Project
Management
 Go to Doreen Dutro blog for more information on project
management in the Tampa Bay Area.
Doreen Dutro – IT Professional – Pinellas County, FL

12. Defining a Timeline Correctly
 Find an optimistic value, D(o),
 a pessimistic value, D(p) and
 a realistic value, D(r) .
 Calculate: Duration = ( D(o) + D(p) + 4 x D(r) ) / 6
Doreen Dutro – IT Professional – Pinellas County, FL

13. Why track progress?
 Manage projects effectively:
 Critical Path Management (CPM)
 Program Evaluation and Review Techniques (PERT).
Doreen Dutro – IT Professional – Pinellas County, FL

14. Make a baseline
 This allows you to see how you are doing or to
identify scope creep on your project.
 Baseline plan: The original project plans used to
track progress on a project.
 The baseline plan is a snapshot of your schedule
at the time that you save the baseline and includes
information about tasks, resources, and
assignments.
 You can set a baseline for your project, helping
you to compare your progress with the original
plan and any additional baselines you set at
milestones throughout your project.
Doreen Dutro – IT Professional – Pinellas County, FL

15. Resources
Doreendutro.com
Doreen Dutro – IT Professional – Pinellas County, FL